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Proposal Coordinator

3 months ago

Mechanicsburg, United States Modjeski and Masters Full time
Job Details

Job Location
Mechanicsburg PA - Mechanicsburg, PA

Remote Type
Hybrid

Position Type
Full-Time/Part-Time

Education Level
4 Year Degree

Job Category
Corporate Positions

Description

Location and Details:
  • Mechanicsburg, PA
    • Consideration will be given to any of M&M's other locations around the U.S.
  • Full-time or Part-time applicants will be considered.
  • Flexible hybrid work environment
    • 2 office days and 3 remote days
    • Fully remote opportunities may be considered
Responsibilities:
  • Participate in pursuit development meetings, including Go-No-go, kick-offs, and strategy development/updates
  • Analyze RFQ/Ps and evaluate scope requirements for additional opportunities for teaming and upselling
  • Proofread and edit all aspects of submissions for compliance with RFQ/P requirements and M&M's brand guidelines
  • Coordinate independent QC review to ensure document meets department quality standards
  • Prepare proposal plan outline for writing assignments
  • Coordinate with teaming partners to obtain critical materials for pursuits
  • Assist with developing creative, compelling non-technical narratives
  • Prepare creative, strategic, high-quality submissions and presentations
  • Work collaboratively with technical professionals on all levels
  • Assist with a variety of business development and marketing tasks as needed, including:
    • proposal and opportunities development
    • agency pre-qualifications
    • client relationship management
    • project and employee management including industry research
    • Social media, newsletters, press releases, marketing, promotional support, trade shows, advertising etc.
Requirements:
  • Experience with coordinating and developing proposals as a prime consultant
  • Knowledge of proposal processes and procedures
  • Strong ability to take initiative and work independently.
  • Ability to manage concurrent assignments under strict deadlines
  • Basic understanding of bridge and transportation industry terminology and procedures
  • Knowledge and experience using Client Relations Management systems such as Deltek Vision or Vantagepoint
  • Strong written and verbal communication skills
  • Familiarity with Adobe Creative Suite including Photoshop
  • Experience with State DOT online proposals management systems
Qualifications:
  • Bachelor's degree in English, Communications, Marketing, Engineering, or related area of study
  • Two (2) to seven (7) years of hands-on proposal experience for Engineering / Architectural / Construction or related firms preferred.
  • Proficiency in Microsoft Office applications (Word, PowerPoint, Excel, Outlook, and Microsoft Teams)


Overview:

The Modjeski and Masters (M&M) Business Development Department (BDD) is rapidly expanding and looking for a Proposal Coordinator with strong written and verbal communication skills to support transportation project pursuits across the U.S. and abroad. As a Proposal Coordinator, you will lead the proposal and presentation development process, which involves working with technical leaders and project managers to produce high-quality materials that meet internal and client deadlines. You'll be responsible for all aspects of proposal preparation including facilitating proposal kick-off meetings, strategizing win themes, coordinating assignments, gathering and editing proposal materials, formatting documents, and printing and/or compiling electronic materials for final submission. This position also requires maintenance of our CRM database including tracking leads and opportunities and updating general data.

The Department:

The BDD is uniquely charged with building widespread awareness, ensuring profitable growth, and further positioning Modjeski and Masters (M&M) as the go-to engineering firm. To meet these needs, the BDD was strategically built with talented staff, comprised of proposal and marketing professionals, each of whom have extensive and diverse experience across the A/E/C industry and beyond. Join our growing nationwide team and take your career to new heights at one of the most established and 100% employee-owned engineering firms in the nation.

The Company:

M&M is one of the world's Leading Bridge Engineering Firms, with a reputation for technical excellence and innovation that goes beyond current standards. Established 130 years ago, our firm is responsible for the design and maintenance of some of our nation's most recognizable structures. Services include fixed and movable bridge design, inspection and rehabilitation, and all facets of life-cycle maintenance, research, and code development.

We offer a very competitive base salary, company ownership in our ESOP, 401 K with company matching, and a full benefits package. Review our benefits page for more information. If you are looking for a great career opportunity with an established company experiencing significant growth, please apply.