Front Office Coordinator, Surgical Specialties

3 months ago

Larkspur, United States MarinHealth Medical Center Full time
ABOUT MARINHEALTH
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare's most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

What We Offer
MarinHealth offers a comprehensive suite of employee benefits that support your health, wellness, and financial security. Our robust Wellness@Work program includes onsite health & fitness classes, discounts, and promotes a healthier lifestyle for employees. We also provide a 403(b) contribution plan and company-funded retirement plan, life insurance, vacation, holiday, and sick leave. These benefits, along with our highly competitive compensation package, make MarinHealth one of the best places to work in the Bay Area. Join us and find your next career at MarinHealth.

External hires are subject to a background check and pre-employment medical screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal, state, and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.

"This position may require working in multiple locations."

General Summary:

The front office coordinator is essential to establishing an excellent patient experience. We are looking for a dependable and motivated team player with good interpersonal skills and a professional attitude to join our team. Because of the very high level of care we achieve, the demands on the front desk are extremely high.

We require a lively, enthusiastic person who is creative and able to provide personalized care in our busy office. This position will primarily work in the front office. Solid administrative experience, good customer service and a mature, calm demeanor are essential skills for this position.

Essential Functions and Responsibilities:
  • Answers telephones, triages calls, takes messages, and provides information.
  • Provides support services to patients and medical staff. Schedules appointments and admissions as required.
  • Prepares patient charts and other office documents. Scans and sorts documents into Electronic Health Record.
  • Attends staff meetings.
  • Maintains files. Assists in updating office systems.
  • Inventories office supplies. Assists in the care and maintenance of office equipment.
  • Books, coordinates, and reschedules patient appointments. Relays necessary messages to staff and doctors.
  • Answers questions regarding patient appointments, prescriptions, and testing.
  • Greets and registers patients in a prompt, pleasant, and helpful manner. Verifies necessary information and updates patient records.
  • Assembles patient's paperwork and forms for visits.
  • Requests referrals and authorizations as needed. When scheduling specialists Logs payments and balances receipts. Ensures copays are balanced and reportsare properly produced
  • Oversees reception area, coordinates patient movement, and reports problems of irregularities.
  • Maintains patient confidentiality.
  • Adheres to "Best Practices" as introduced by the company and or Practice Manager
  • Performs other related work as assigned or required.
PERFORMANCE REQUIREMENTS:
  • Knowledge, Skills and Abilities:
  • Ability to speak, read, and write English clearly.
  • Knowledge of medical office procedures.
  • Knowledge of grammar, spelling and punctuation.
  • Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make any change accurately.
  • Skill in operating a computer, fax, and copy machine.
  • Ability to read, understand, and follow oral and written instructions.
  • Ability to speak clearly and concisely.
  • Ability to establish and maintain effective working relationships with patients, employees, and doctors.
Qualifications:

Education

Minimum High school diploma, GED or equivalent. Completion of business school or related training, including computer courses preferred.

Experience
  • One (1) years of progressive responsibility and directly related work experience
  • Experience with, and proficiency in, electronic medical records: Use of EPIC software a plus
  • Computer proficiency: Microsoft Office.
  • Bi-lingual in Spanish desired
Behavioral Standards:

We have adopted the following standards of behavior in addition to the job responsibilities listed above so we can create and maintain an optimal workplace environment. Your application for this position assumes you agree with and can maintain the following workplace values:
  • Exceptional customer service
  • Professionalism on the phone, in person, and with each other
  • Respectful communication with patients, vendors, volunteers, and co-workers
  • Effective teamwork
  • Ability to maintain a safe work environment
  • A positive attitude
  • A good sense of humor and fun in the workplace
  • Support of each other the patients and the practice

At MarinHealth, our top priority is the well-being of our employees, patients, and community. As such, we require all employees to receive necessary immunizations, including the measles, mumps, varicella, and seasonal flu vaccinations as a condition of employment and annually thereafter. Additionally, the continued recommendation to obtain a COVIDbooster vaccination status. We understand that some individuals may require medical or religious exemptions from these requirements, but we remain committed to prioritizing the health and safety of all. Thank you for helping us in our efforts to maintain a healthy and safe environment for all.

The compensation for this role listed on this posting is in compliance with applicable law.The selected candidate's compensation will be determined based on the individual's skills, experience, internal/market equity factors, and qualifications.This posted minimum and maximum range represents the minimum and maximum of what we reasonably expect to compensate for the position.Furthermore, all compensation decisions are ultimately determined in accordance with our compensation philosophy.Compensation for positions covered by collective bargaining agreements are governed by the agreements in the aforementioned document.

  • Front Office Coordinator

    2 weeks ago

    Larkspur, California, United States MarinHealth Medical Center Full time

    About MarinHealth Medical CenterMarinHealth Medical Center is a leading healthcare provider in the North Bay, offering a comprehensive range of medical services and a commitment to excellence in patient care. We are seeking a highly skilled and motivated Front Office Coordinator to join our team.Job SummaryThe Front Office Coordinator is a critical role in...

  • Front Office Coordinator

    2 weeks ago

    Larkspur, California, United States MarinHealth Medical Center Full time

    About MarinHealth Medical CenterMarinHealth Medical Center is a leading healthcare provider in the North Bay, offering a comprehensive range of medical services and a commitment to excellence in patient care. We are seeking a highly skilled and motivated Front Office Coordinator to join our team.Job SummaryThe Front Office Coordinator is a critical role in...

  • Front Office Coordinator

    2 months ago

    Larkspur, United States Medical Professionals Full time

    Are you a welcoming and passionate medical receptionist who goes the extra mile to ensure patients have a smooth and pleasant experience? If so, we have an opportunity for you to join our team. We take pride in providing top quality care to our patie Office Coordinator, Medical Receptionist, Coordinator, Office, Business Services, Staffing

  • Front Office Coordinator, Multi-Specialty

    6 days ago

    Larkspur, United States MarinHealth Medical Center Full time

    ABOUT MARINHEALTH Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art...

  • Front Office Coordinator, Multi-Specialty

    3 weeks ago

    Larkspur, United States MarinHealth Medical Center Full time

    ABOUT MARINHEALTH Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art...

  • Front Office Coordinator

    3 weeks ago

    Larkspur, United States MarinHealth Medical Center Full time

    ABOUT MARINHEALTH Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art...

  • Front Office Coordinator, Physical Therapy,

    3 months ago

    Larkspur, United States Marin General Hospital Full time

    ABOUT MARINHEALTH Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art...

  • Medical Office Coordinator

    1 month ago

    Larkspur, California, United States Tamalpais Pediatrics Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Medical Front Desk Receptionist to join our team at Tamalpais Pediatrics. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our healthcare team.Key ResponsibilitiesProvide a warm and welcoming environment for...

  • Medical Front Desk Receptionist

    1 month ago

    Larkspur, United States Tamalpais Pediatrics Full time

    We are looking for someone who possesses strong communication and customer service skills. Candidates must be detail oriented, able to prioritize, flexible, work independently and have superior interpersonal skills. Front desk reception and EHR/EMR experience is a plus. Job Duties include, but are not limited to: Creating a welcoming environment in the Front...

  • Member Care Coordinator

    4 weeks ago

    Larkspur, United States JumpstartMD Full time

    About JumpstartMD:We've celebrated over a million pounds lost by our members - a number that's constantly ticking upwards!JumpstartMD is not just a medical practice; we are revolutionaries in health and wellness, committed to changing lives through sustainable, clinically significant weight loss.Our approach is deeply rooted in the latest cutting-edge...

  • Office Administrator

    4 weeks ago

    Larkspur, California, United States Virtual Therapeutics Full time

    Job Title: Office ManagerWe are seeking a highly organized and detail-oriented Office Manager to join our team at Virtual Therapeutics. As an Office Manager, you will be responsible for maintaining the day-to-day administrative and facility operations of our Larkspur, California office.Key Responsibilities:Maintain office operations, including ordering and...

  • Member Care Coordinator

    1 month ago

    Larkspur, United States JumpstartMD Full time

    About JumpstartMD: We've celebrated over a million pounds lost by our members - a number that's constantly ticking upwards! JumpstartMD is not just a medical practice; we are revolutionaries in health and wellness, committed to changing lives through sustainable, clinically significant weight loss. Our approach is deeply rooted in the latest cutting-edge...

  • Member Care Coordinator

    1 month ago

    Larkspur, California, United States JumpstartMD Full time

    About JumpstartMDWe're a revolutionary health and wellness company dedicated to changing lives through sustainable, clinically significant weight loss. Our approach is rooted in the latest research, quantified biometrics, and attentive medical supervision. We offer a low-carbohydrate, real food-based, personalized journey (alongside weight loss medication...

  • Member Care Coordinator

    1 month ago

    Larkspur, California, United States JumpstartMD, Inc Full time

    About JumpstartMDWe're a revolutionary health and wellness company dedicated to changing lives through sustainable, clinically significant weight loss. With over a million pounds lost by our members, we're constantly pushing the boundaries of what's possible.Our approach is rooted in the latest cutting-edge research, quantified biometrics, and attentive...

  • Patient Care Coordinator

    2 months ago

    Larkspur, United States gpac Full time

    Making the world a more beautiful place, one patient at a time! Are you passionate about helping patients navigate their healthcare journey and ensuring they receive the care they deserve? We’re looking for a Patient Care Coordinator to join our team and play a key role in making a positive impact on patients’ lives. As a Patient Care Coordinator,...

  • Quality Nurse, Safety

    3 months ago

    Larkspur, United States By the Bay Health Full time

    We are seeking a Quality Assurance Nurse, Infection Preventionist & Safety Officer to coordinate agency-wide data collection and analysis in accordance with clinical standards and expectations and will also coordinate agency Infection Prevention and Safety programs. Essential Duties & Responsibilities include (but are not limited to): Development of Epic...

  • Member Care Coordinator

    3 weeks ago

    Larkspur, California, United States JumpstartMD Full time

    About JumpstartMDWe're a revolutionary healthcare company dedicated to transforming lives through sustainable weight loss and wellness. With over a million pounds lost by our members, we're committed to empowering individuals to achieve optimal health.Job SummaryWe're seeking a highly skilled Member Care Coordinator to join our team. As a key member of our...

  • Member Care Coordinator

    1 week ago

    Larkspur, California, United States JumpstartMD, Inc Full time

    About JumpstartMD:We're a revolutionary health and wellness company dedicated to changing lives through sustainable, clinically significant weight loss.Our approach is rooted in the latest research, quantified biometrics, and attentive medical supervision. We offer a low-carbohydrate, real food-based, personalized journey (alongside weight loss medication...

  • Medical Weight Loss Coordinator

    2 weeks ago

    Larkspur, California, United States JumpstartMD Full time

    About JumpstartMDWe're a revolutionary medical practice dedicated to transforming lives through sustainable, clinically significant weight loss. Our approach is rooted in the latest research, quantified biometrics, and attentive medical supervision. We empower individuals to unlock optimal health through personalized journeys, including low-carbohydrate,...

  • Host Ambassador

    2 months ago

    Larkspur, California, United States Picco Full time

    Job Summary:We are seeking a highly skilled and enthusiastic individual to join our team as a Host at Picco. As a Host, you will be the first point of contact for our guests, setting the tone for an exceptional dining experience.Key Responsibilities:Guest Welcome and Seating: Greet guests upon arrival, manage reservations, and coordinate seating arrangements...