Production Shipping Specialist/Administrative Assistant

2 weeks ago

Baraboo, United States Payroll Solutions LLC Full time
What's the role?

The Production Shipping Specialist/Administrative Assistant is responsible for preparing physical payroll checks and reports for delivery to clients. Assisting Director of Payroll Operations with day to day items. This includes:
  • Operating printers, inserters, and related equipment.
  • Preparing payroll checks, ACA reports, W2's, and related reports for delivery to clients.
  • Logging wrapped payrolls to be delivered via courier.
  • Stocking fulfillment room with supplies (envelopes, paper, check stock, rubber bands, etc.)
  • Scheduling equipment maintenance appointments with vendors.
  • Assisting with processing of ingoing and outgoing mail.
  • Task/project management.
  • Assisting other Payroll Solutions administrative tasks as needed.
What experience and skills do I need to be successful?
  • Highest level of confidentiality an absolute must.
  • Ability to read and follow written instructions.
  • Must be able work under stringent time deadlines and with little or no supervision.
  • Ability to operate computer terminals, printers, copy machines, telephone systems, and facsimile machines.
  • Experience in a similar role working with check stuffer and sealer, computer workstation, printers, etc. highly desired.
Great Perks and Benefits:

Some major perks we offer are long-term job stability, work-life balance to support raising a family, and significant opportunity to grow your career within the company. In addition:
  • Onsite, hybrid, or remote work arrangements. Remote work allowed.
  • Relocation packages including ability to work remotely during transition to area.
  • Competitive medical, dental, and vision insurance plans.
  • FSA/HSA account options.
  • Paid Time Off (PTO).
  • 401k employer matching program to save for retirement.
  • Tuition reimbursement and professional growth opportunities through continuing education.
  • Supplemental insurance options for life, AD&D, STD, LTD, and critical illness.
  • Bonuses for helping with business development leads.
  • Incredible potential for upward mobility and career growth.

What's the schedule?

This role supports our office hours of Monday-Friday 8a-5p with a steady 40 hours per week.

How do I join?

First step is applying with your resume. Qualified candidates will then complete a phone screen with HR, followed by an interview with the Payroll Solutions leadership.

What else are you hiring for?

See all Payroll Solutions' openings at or reach out to our Lead Recruiting Partner, Lisa Zautke, on LinkedIn.

More about Payroll Solutions:

Payroll Solutions is part of the MBE CPAs affiliate group. The team includes HCM and payroll professionals that implement HCM products and process payrolls for 1000+ clients. We are a proud partner of the isolved HCM suite with 13 office locations including 11 in Wisconsin in Door Country, Fort Atkinson, Mauston, Marshfield, Portage, Reedsburg, Sun Prairie, Tomah, Wausau, Wisconsin Dells-Lake Delton, and our corporate headquarters in Baraboo plus 1 office in Chandler, Arizona and 1 office in Scottsbluff, Nebraska. Learn more here:

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