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Medical Staff Coordinator
4 months ago
Job Description Summary: Provides administrative support to the SJH Medical Staff to contribute to the mission and goals of SJH as well as those outlined in the Medical Staff Bylaws, Rules & Regulations, DNV standards and other applicable Federal, State and local regulatory and/or accrediting agencies. Assumes primary responsibility for Medical Staff and other provider credentialing and meeting support. Delivers services according to the Scope of Service for Medical Staff Services. Adheres to the SJH Corporate Compliance Program and participates in performance improvement activities. Essential Functions: 1. Credentialing Coordinates the Medical Staff, preceptees, and other provider credentialing processes, including billing and collecting Medical Staff dues, to assist the Medical Staff in assuring all individuals with clinical privileges provide services within the scope of their training/licensing. Ensures the confidential files on medical staff members are up to date, reflecting current status (category, board certification, privileges, dues, CME activities, etc.) Distributes initial and reappointment applications as per policy and upon receipt initiates primary source verification of information. Reviews applications for completeness and compliance with Medical Staff Bylaws. Assembles all primary source verified information and prepares credentials files for presentation to the Credentials Committee, Medical Executive Committee, Joint Committee on Quality & Safety and the Board of Trustees. Maintains, develops and updates skills and knowledge to implement ideal service. 2. Administrative Duties Establishes and maintains good communication with the Medical Staff, hospital administration, nursing staff, preceptees, and all hospital personnel. Provides support services to the Director of Medical Staff and Medical Staff members as requested. Attends continuing education programs in the field of Medical Staff Services, and if certified, maintains certification through the National Association of Medical Staff Services. Maintains an up to date practitioner database, including appropriate documentation, in the MDStaff credentialing software. Has a working knowledge of the Medical Staff Bylaws, Rules & Regulations, applicable hospital policies, state/federal legal requirements and DNV Medical Staff standards to provide updated information when needed. 3. Medical Staff Meetings Prepare the agendas, notices, and meeting packets for Medical Staff meetings as assigned. Attends Medical Staff meetings to coordinate media needs, record meeting minutes, document actions taken and track follow up items in a professional and effective manner. Attend the Medical Executive Committee and Quarterly Medical Staff meetings, to serve as a resource on credentialing and privileging matters. Is available to coordinate media needs, record meeting minutes, document actions taken and track follow up items in the absence the Director of Medical Staff Services when needed. 4. Additional Duties Work with Risk Management to aid in preparing and submitting SJH medical malpractice insurance applications to ensure continued coverage for employed, and some contracted, practitioners. Communicates effectively with the insurance carrier regarding policy initiation, renewal and any changes in coverage. Coordinate the dissemination of necessary information to the applicable hospital departments to ensure appropriate set-up of practitioners in the applicable hospital systems following approved changes by the Board of Trustees. Job Requirements : Minimum Education: Required: College graduate or minimum of two years medical staff related administrative experience and two years of college level or equivalent combination. Preferred: Membership and yearly continuing education through the National Association Medical Staff Services. Minimum Work Experience: Required: Two years of medical staff related experience, which may include administrative assistant responsibilities, proficiency in Microsoft Office Products, Acrobat X, and email communications. Preferred: Experience with the hospital credentialing processes, medical staff credentialing software, and quality performance software. Required Licenses: NAMSS CPCS certification, must be obtained when minimum eligibility criteria outlined by NAMSS is met. Functional Demands: Working Conditions: Hospital office setting in a close office space. Work and/or education outside the hospital with some travel when deemed appropriate. Possible stressful situations related to interpersonal nature of the issues addressed by Medical Staff Services. Physical Requirements: 80 to 90% of time spent sitting with 4 to 6 hours a day of computer use. Must be available for working hours outside normal business hours on occasion if necessary
