Conference Coordinator

2 weeks ago

New York, United States The Larko Group Full time

This pivotal role holds significant importance as you will serve as the frontline representative of the firm, shaping its initial impression and exemplifying its operational excellence through the management of the conference center. Beyond traditional receptionist duties, you will oversee the opening and closing procedures of the office, meticulously coordinate the conference center calendar, handle meeting arrangements, facilitate seamless transitions, coordinate catering orders, maintain the kitchen, and conference center, and address any other unforeseen tasks to ensure the smooth functioning of the workspace. Success in this role hinges on your ability to collaborate seamlessly across all levels of the organization. The Conference Center Coordinator embodies a prominent presence within this esteemed financial services firm.

Responsibilities

  • Answer, screen, and appropriately direct all incoming calls.
  • Receive and communicate messages to appropriate parties.
  • Greet incoming guests and direct guests to proper destinations.
  • Coordinate messenger pick-up and distribute incoming packages.
  • Utilize the security monitoring station to ensure only approved individuals have access.
  • Ship FedEx packages when requested.
  • Reconcile FedEx invoices for accounting.
  • Search, request, and track files from offsite storage sites.
  • Communicate work order requests to the appropriate manager or office of the building.
  • Maintain a neat and orderly appearance of the reception area.
  • Reserve, coordinate and manage the conference center calendar.
  • Schedule and confirm meetings in appropriate and available conference rooms.
  • Ensure visitors and deliveries are entered into a security system before arrival.
  • Coordinate/assist with guest IT needs.
  • Responsible for meeting setup and breakdown.
  • Responsible for placing and confirming catering orders for meetings.
  • Conduct kitchen, lounge, and conference center walk-throughs to ensure rooms are properly stocked and appear neat and organized.
  • Maintain inventory of kitchen/catering supplies.
  • Research vendors and compare pricing to ensure the best value.
  • Support various events when requested.
  • Other tasks as assigned.

Requirements

  • Relevant experience is a plus
  • Must possess the ability to appropriately screen and direct incoming calls, handle public inquiries, and greet guests with confidence and professionalism.
  • Must possess strong organizational skills and the capacity to multi-task.
  • Excellent communication skills and attention to detail are critical.
  • Professional presence and ability to maintain decorum and a high degree of quality communication.

#117571

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

  • Conference Coordinator

    1 month ago

    New York, United States The Larko Group Full time

    This pivotal role holds significant importance as you will serve as the frontline representative of the firm, shaping its initial impression and exemplifying its operational excellence through the management of the conference center. Beyond traditional receptionist duties, you will oversee the opening and closing procedures of the office, meticulously...

  • Conference Coordinator

    4 weeks ago

    New York, United States The Larko Group Full time

    This pivotal role holds significant importance as you will serve as the frontline representative of the firm, shaping its initial impression and exemplifying its operational excellence through the management of the conference center. Beyond traditional receptionist duties, you will oversee the opening and closing procedures of the office, meticulously...

  • Conference Coordinator

    4 weeks ago

    New York, United States The Larko Group Full time

    This pivotal role holds significant importance as you will serve as the frontline representative of the firm, shaping its initial impression and exemplifying its operational excellence through the management of the conference center. Beyond traditional receptionist duties, you will oversee the opening and closing procedures of the office, meticulously...

  • Conference Coordinator

    1 day ago

    New York, United States Opal Group Full time

    Job DescriptionJob DescriptionOpal Group oganizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.    The Conference Coordinator helps...

  • Coordinator, Sponsorship and Conferences

    3 weeks ago

    New York, United States MFA Full time

    Position Title: Coordinator, Sponsorship and ConferencesLocation: New York, NY (Hybrid)Reports to: Managing Director, Sponsorship and ConferencesCompany Background: MFA, based in Washington, DC, New York, Brussels, and London, represents the global alternative asset management industry. MFA’s mission is to advance the ability of alternative asset managers...

  • Conferences & Events Coordinator

    4 days ago

    New York, United States Careers Full time

    Do you have experience in planning professional conferences and events? We are currently in search of a Conferences & Events Coordinator for a Professional Healthcare Providers Association. This is a Part-Time, Remote (must be located in NYC), Temporary-Ongoing opportunity. ORGANIZATION: Professional Healthcare Providers AssociationLOCATION: Remote (must be...

  • Legal Receptionist

    3 days ago

    New York, United States The Goodkind Group, LLC Full time

    Legal Receptionist / Client Conference Services CoordinatorWe have an opening for a Legal Receptionist / Client Conference Services Coordinator at a major large law firm. There is room for growth. In this role the person will handle reception and be the point of contact for all visitors, handle conference center requests and be responsible for conference...

  • Legal Receptionist

    2 weeks ago

    New York, United States The Goodkind Group, LLC Full time

    Legal Receptionist / Client Conference Services CoordinatorWe have an opening for a Legal Receptionist / Client Conference Services Coordinator at a major large law firm. There is room for growth. In this role the person will handle reception and be the point of contact for all visitors, handle conference center requests and be responsible for conference...

  • Legal Receptionist

    2 weeks ago

    New York, United States The Goodkind Group, LLC Full time

    Legal Receptionist / Client Conference Services CoordinatorWe have an opening for a Legal Receptionist / Client Conference Services Coordinator at a major large law firm. There is room for growth. In this role the person will handle reception and be the point of contact for all visitors, handle conference center requests and be responsible for conference...

  • Conference Producer

    1 day ago

    New York, United States Opal Group Full time

    Job DescriptionJob DescriptionOpal Group organizes premier live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. Our unique work environment offers an...

  • Guest Services/Conference Service Coordinator

    3 weeks ago

    New York, United States Kay Search Group Full time

    Position: Guest Services/Conference Service Coordinator (Global Law Firm) Location: Manhattan, NY Comp Package: Base salary to $70K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc. Responsibilities for Guest Services/Conference Service Coordinator: Reserve conference rooms and spaces and coordinate all associated services (i.e,...

  • Guest Services/Conference Service Coordinator

    4 days ago

    New York, United States kay search group Full time

    Job DescriptionJob DescriptionPosition: Guest Services/Conference Service Coordinator (Global Law Firm)Location: Manhattan, NYComp Package: Base salary to $70K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc.Responsibilities for Guest Services/Conference Service Coordinator:Reserve conference rooms and spaces and coordinate all...

  • Guest Services/Conference Service Coordinator

    3 weeks ago

    New York, United States kay search group Full time

    Job DescriptionJob DescriptionPosition: Guest Services/Conference Service Coordinator (Global Law Firm)Location: Manhattan, NYComp Package: Base salary to $70K, Paid Overtime, Full Benefits, Tuition Reimbursement, Bonus, 401K+, etc.Responsibilities for Guest Services/Conference Service Coordinator:Reserve conference rooms and spaces and coordinate all...

  • Director Conferences

    2 weeks ago

    New York, New York, United States Superfly Full time

    Superfly is an experience company obsessed with activating and amplifying communities around common passions and unforgettable moments.We deliver brand experiences by blending strategy, insights, creativity, technology, and flawless execution.Working across sports, music and entertainment, Superfly has been named Global Experiential Agency of the Year and...

  • Intern-conference services

    3 weeks ago

    New York, New York, United States UN - United Nations Full time

    Work LocationThe internship is located in the Meetings Management Section (MMS), Central Planning and Coordination Division (CPCD) of the Department for General Assembly and Conference Management (DGACM) in New York. The internship is in-person at the UNHQ in New York.Expected durationSix months starting in June 2024Duties and ResponsibilitiesIntern's...

  • Conference Services Coordinator

    2 days ago

    New York, United States Williams Lea Group Limited Full time

    Williams Lea is hiring for a Conference Services Coordinator for our New York City office to work Monday to Friday 7:00 am to 4:00 pm! Pay: $25.00/hour. Benefits:Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Coordinator, Service, Operations, Retail, Skills

  • Conference Assistant

    7 days ago

    New Orleans, United States Dillard University Full time

    Position Overview Conference Assistant (CA) will work directly with the Audio/Visual Technician. The CA sets up and operates audio and video equipment including microphones, sound speakers, video screens, projectors, video monitors, recording equipment, connecting wires and cables, sound and mixing boards, and related electronic equipment for concerts,...

  • Conference Assistant

    1 week ago

    New Orleans, United States Dillard University Full time

    Job DescriptionJob DescriptionPosition Overview Conference Assistant (CA) will work directly with the Audio/Visual Technician. The CA sets up and operates audio and video equipment including microphones, sound speakers, video screens, projectors, video monitors, recording equipment, connecting wires and cables, sound and mixing boards, and related electronic...

  • Conference Planning Manager

    4 weeks ago

    New York, United States Arch Amenities Group Full time

    Job Description Arch Amenities Group partners with property owners and occupiers to create premium places to meet, work, workout, and host inspiring events. We deliver exceptional performance to our partners through intelligent programming, strong back-end support and technology enabled operations. We pride ourselves on fusing hospitality, technology, and...

  • Director Conferences

    7 days ago

    New York, United States Superfly Full time

    Superfly is an experience company obsessed with activating and amplifying communities around common passions and unforgettable moments.We deliver brand experiences by blending strategy, insights, creativity, technology, and flawless execution.Working across sports, music and entertainment, Superfly has been named Global Experiential Agency of the Year and...