Director Conferences

3 weeks ago

New York, United States Superfly Full time
Superfly is an experience company obsessed with activating and amplifying communities around common passions and unforgettable moments.
We deliver brand experiences by blending strategy, insights, creativity, technology, and flawless execution.
Working across sports, music and entertainment, Superfly has been named Global Experiential Agency of the Year and honored by dozens of press outlets and awards.

Title:
Director, Conferences
Term:
Full Time, One year, At will

Summary of Role:
The Director, Conferences is a leader responsible for driving excellence with an emphasis in event management, experiential activations, production, and operations.
Reporting directly to the SVP, Live Experiences, the Director, Conferences role oversees production and operations management, project budgets, cross-functional collaboration, and project execution, playing a crucial part in delivering impactful projects.
This role requires a strategic thinker who can bring innovative concepts to execution, manage budgets effectively, and collaborate with cross-functional teams to ensure seamless execution of events.

Director, Conferences is expected to be available at a full time contract capacity, Monday - Friday.
Working hours are 10am-6pm EST some additional hours or weekend work may be required related to the nature of the project.

Responsibilities:

  • Oversee all aspects of event management of large scale experiences, including venue selection, site operations, safety and security plans, credential and access plans, technical production, creative production, artist/talent relations, booking, ticketing, marketing, vendor relations, parking/shuttles, permitting, food & beverage operations, staffing, community relations and monetization strategy.
  • Manage multi-million dollar event budgets and reconciliations, ensuring cost-effectiveness and revenue optimization
  • Develop, mentor, and guide an exceptional team of fulltime and freelance producers, fostering a culture of collaboration, creativity, and efficiency.
    Responsible for management, oversight and completion of tasks delegated to associate producer, coordinator and production assistant team members as appropriate.
  • Identify and cultivate relationships with vendors, partners and specialized talent to enhance event experiences and secure additional resources.
  • Effectively communicate opportunities and challenges to internal and external stakeholders
    • Collaborate closely with other department personnel, including business leadership, business development, creative, design and strategy, to ensure alignment and successful project outcomes.
    • Manage the RFP process, selection and implementation for vendors such as an all in one Event Management System (Cvent, Bizzabo, etc.); Fabrication, Technical Production, Content Capture, etc.

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