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Executive Assistant

3 months ago

Wakefield, United States Music Therapy Services, LLC Full time

Roman Music Therapy Services Wakefield, MA About us No two people are alike. At Roman Music Therapy Services, we recognize that each individual and organization we serve has unique needs. We have learned that with all things, a one-size-fits-all approach does not work Are you looking for an opportunity to use your organizational and people skills to make a positive difference in the world? Join us at Roman Music Therapy Services and utilize your administrative skill set to contribute to transformative music experiences for children and adults of all ages with a wide variety of abilities and needs. Every day we use music to transform lives, one note at a time. Roman Music Therapy Services is currently seeking a person-centered and culture-driven EXPERIENCED Executive Assistant who is passionate about playing a key role in a small business by providing support to the CEO. Although we require this position to reside in or near Greater Boston/Merrimack Valley/Southern NH, this position is mostly a remote position. The Ideal Candidate for this position will demonstrate: A willingness and commitment to grow personally and professionally A strong desire to be a part of a dynamic, fast-paced, and transformative team environment Exceptional organizational, project-management and problem-solving skills with an unwavering attention to detail and follow through Ability to respond with appropriate levels of urgency to situations and events that require a quick response or turnaround Sophisticated management of confidential information and the ability to discern and navigate sensitive situations Exhibit a high degree of professionalism in interactions with diverse groups of people, including senior executives, staff, community leaders, clients and people with disabilities Examples of Duties: Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEOs style and organization policy Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts Complete a broad variety of administrative tasks that facilitate the CEOs ability to effectively lead the organization Conserve executives time by reading, researching, and routing correspondence Manage all aspects of travel arrangements Maintain and order office supplies Interface with Administrative team as needed Manage vendors such as housekeepers and maintenance vendors Calendar management for the family including coordination and transportation Other administrative, operational or household management tasks as needed Employment Standards, Qualifications and Requirements: Associates or Bachelors Degree preferred but not required At least three (3) years of experience supporting a CEO or Executive Director type role Spectacular communication and customer service skills Advanced Microsoft Office and computer skills Dependable, where yes means yes and no means no Ability to complete a high volume of tasks and projects with little or no guidance Able to maintain a high level of integrity and discretion in handling confidential information Ability to switch gears at a moments notice Support minded personality who truly wants to help others Employment Type: Full-Time, Salary Exempt with benefits How to Apply: If this role is exactly what you are looking for to grow and develop in your career, please submit your cover letter and resume in .pdf format to jobsromanmusictherapy.com. Please note, all applicants MUST complete the assessments to be considered for employment within 24 hours of applying for the position. Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. A more detailed description can be provided upon request or initial interview. Job Type: Full-time Pay: From $65,000.00 per year 401(k) Health insurance Life insurance Paid time off Schedule: 8 hour shift Monday to Friday Work Location: Hybrid remote in Wakefield, MA 01880 J-18808-Ljbffr