Executive Assistant City Manager's Office

1 week ago


Shawnee, United States City of Overland Park Full time

The City of Overland Park has a full-time Executive Assistant position available in the City Manager Department. Responsibilities: Provides administrative, technical, and logistical support to the Mayor, Governing Body, and City Manager's senior staff. Preparation and distribution of agendas for Council Committees. Assists with Mayor's appointments to boards and committees. Oversees special event planning and special projects. Keeps abreast of city events and issues. Must have strong technical and analytical skills. Supports City Manager's Office. Duties: Provides administrative support to the Mayor, Governing Body, and City Manager's senior staff. Includes production of letters, memos, presentations and reports; composes correspondence and distributes final documents. Schedules appointments as necessary, processes invoices, and prepares check requests and purchase orders, manages purchasing card records with assistance from other staff. Maintains Mayor's calendar of appointments. Receives appointment requests, determines Mayor's availability, confirms with all parties involved. Arranges for stand-in when necessary and coordinates with the requester. Provides reminders, written copy of remarks, and materials needed for appointments or appearances. Receives inquiries, requests, complaints, comments, concerns, messages, and requests for appointments from citizens, officials of other government jurisdictions, business community, and news media. Directs callers to appropriate staff person or provides requested information. Relays messages, makes appointments, or schedules meetings. Prepares proclamations and arranges presentation upon request, schedules personal appearances for the Governing Body, and other ceremonial duties in coordination with other staff. Coordinates travel arrangements for Mayor, Governing Body, City Manager and City Manager's Office staff for attendance at various out-of-town conferences. Makes and confirms reservations, secures travel advances, and prepares itineraries and trip packets for each traveler. Assists in preparation of expense statements upon traveler's return. Coordinates arrangements for City Manager's Office staff to attend meetings/luncheons/dinners of Chamber, Convention & Visitors Bureau, Mid-America Regional Council and similar organizations. Coordinates preparation and distribution of agendas for Finance, Administration and Economic Development Committee, the Overland Park Development Corporation and Committee of the Whole meetings. Reviews agenda and makes changes and corrections and assures compliance with open meetings laws. Maintains awareness of requirements of Kansas Open Meetings Law in scheduling or being notified of meetings to be attended by members of Governing Body. Prepares call and notice of meeting as required; reminds others of this responsibility as needed. Works with Department staff coordinators on new appointments/reappointments by Mayor to various city boards and commissions and maintains detailed records. Prepares documentation for new appointments, ensures accuracy of reappointment documentation from staff coordinators, responsible for placement of memos on City Council agendas, and mails letters to appointees advising of appointment. Arranges details of Mayoral events such as the Volunteer Reception and the Mayor's tree-lighting ceremony, in conjunction with other staff. Schedules events with appropriate venues and makes menu selections; oversees updates from staff coordinators to boards, commissions, and committees to prepare mailing lists; prepares invitations and completes invitation mailing; tracks invitation responses; completes arrangements on day of event. Coordinates seating chart and reservations; submits event invoices to departments, and preparation of thank-you messages from the Mayor for annual State of the City address. Assists Mayor with the selection and purchase Mayor's ceremonial correspondence, such as an annual holiday card, oversees mailing with other staff. Must be able to draft and prepare Mayoral correspondence such as thank you notes, congratulatory notes, etc. Provides staff assistance to City Manager's office on Drug and Alcoholism Council, prepares annual contracts between City and agencies receiving funds and coordinates execution of such contracts in accordance with Governing Body direction. Monitors receipt of signed contracts and periodic performance reports from agencies as required by contract. Ensures funds are disbursed to agencies as set forth in contracts. Provides logistical support; orders supplies, equipment, periodicals, and miscellaneous items; processes invoices, mileage forms, check requests, and purchase orders; back up for petty cash for use by Governing Body and City Manager's staff. Maintains applicable department files in accordance with retention policy. Assists in the fixed asset management of the department. Assists in emergency operations and incident management activities, as required. Keeps informed of City events and issues by reading various memos, reports, and periodicals to enhance knowledge of issues currently under consideration and services offered throughout the city. The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals. The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable. Requirements: Minimum of Associates degree, with courses in public or business administration or related field. Bachelor's degree preferred. Three to five years of progressively responsible administrative or office management experience is required; experience in municipal administrative work preferred. Skills: Outstanding communication, interpersonal and organizational skills; able to communicate in a professional manner with the public, elected officials, professional staff, and business/community leaders. Basic math and accounting skills. Strong technical ability to use spreadsheets, word processing and other computer programs (to include: Microsoft Office Suite or Google Suite). Basic office technology operation. Attention to detail. Relationship building. Ability to exercise resourcefulness. Ability to understand municipal codes and regulations. Ability to use discretion, good judgement and problem solve. Knowledge of or ability to learn city practices, policies and procedures. Ability to lead or train others in working groups. Mental Requirements: Ability to assess situation and use judgement in responding. Ability to organize files and retrieve data effectively. Ability to work under distracting conditions (i.e. phone, interruptions). Ability to learn and understand PC software applications. Ability to work on several projects at once. Effective listening skills. Diplomacy and judgement. Carry out assignments through oral and written instructions. Alpha and numeric recognition. Logical reasoning. Ability to analyze problems and recommend possible solutions. Ability to train and guide others. Ability to recognize and protect confidential information. Physical Requirements: Hand and eye coordination adequate to input computer and peripheral equipment. Visual stamina and acuity adequate to review alpha and numeric data and spend extended periods looking at a computer screen. Ability to operate various office technology, including copier and multi-line telephone system. Ability to place and receive phone calls. Ability to sit for extended periods of time. No City residency requirement. All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire. Must successfully pass a background check, drug screen, physical exam and essential functions test. Normal Work Hours: 8:00 a.m.-5:00 p.m., Mon.-Fri. Salary Range: Grade D - $24.81 - $33.02/hour. Application Deadline: Open until filled Benefits: Full-time, Comprehensive Benefits Package EO/M/F/D/V


  • B2B Marketing Manager

    1 month ago


    Shawnee, United States Kansas City Standard Full time

    Job DescriptionJob DescriptionCompany Overview:The Standard is a growing sales firm dedicated to delivering top-notch outreach and enrollment solutions to our valued clients. We pride ourselves on our commitment to excellence, innovation, and creating meaningful relationships with potential customers on behalf of our clients. As we continue to expand, we are...


  • Shawnee, United States Van's Pig Stands - Shawnee Full time

    Job DescriptionJob DescriptionAre you passionate about barbecue and providing outstanding customer service? Van’s Pig Stands, a beloved local BBQ chain, is looking for two Assistant Managers who are energetic, team-oriented, and ready to lead in a fast-paced restaurant setting. We value honesty, integrity, and a dedication to culinary excellence.What We...


  • Shawnee, United States Sysco Full time

    Company: US0057 Sysco Kansas City, Inc. Sales Territory: None Zip Code: 66061 Travel Percentage: 0 COMPENSATION INFORMATION: The pay range provided is not indicative of Syscos actual pay range but is merely algorithmic and provided for generalized comparison. Factors that may be used to determine rate of pay include specific skills, work location, work...

  • Police Officer

    7 days ago


    Shawnee Mission, United States City Of Leawood Kansas Full time

    Ready to take the next step in your career?Do you want to make a difference every day in your community?Do you have what it takes to join a dynamic and exciting career in public safety at one of Kansas City metro's most sought after communities?The citizens of Leawood show their appreciation for their police officers every day through top-of-the-line...

  • Police Officer

    4 days ago


    Shawnee Mission, United States City Of Leawood Kansas Full time

    Ready to take the next step in your career?Do you want to make a difference every day in your community?Do you have what it takes to join a dynamic and exciting career in public safety at one of Kansas City metro's most sought after communities?The citizens of Leawood show their appreciation for their police officers every day through top-of-the-line...


  • Shawnee, United States Bronson Kinkade Consulting Full time

    Job DescriptionJob DescriptionNote: We don't consider International candidates.Excited to Begin Your Sales Adventure?Join our enthusiastic team as a Virtual Account Executive on a 1099 contract basis. Whether you're a seasoned sales expert or just beginning your career, this opportunity allows you to make a substantial impact while enjoying the perks...


  • Shawnee, United States Hibbett Retail, Inc. Full time

    Job DescriptionJob Description00415 Shawnee, OKLE_301 Hibbett Retail, Inc.Hourly:$9.00 - $11.70Job Title: Manager in TrainingDepartment: OperationsFLSA Status: Non-ExemptReports To: Store ManagerSUMMARYThe Manager in Training is responsible for assisting the Store Manager regarding overall operations and administrative duties. The Manager in Training is...


  • Shawnee Mission, United States City Of Leawood Kansas Full time

    Are you currently a Police Officer looking for the next step in your career?Do you want to continue to make a difference every day for a community that supports you?Do you have what it takes to join a dynamic and exciting career in public safety at one of Kansas City metro's most sought after communities?If your answer is YES, then the employees and citizens...

  • Account Executive

    2 weeks ago


    Shawnee, United States Evolv Inc Full time

    Job DescriptionJob DescriptionAccount ExecutiveWeekly commissions, monthly residuals and benefitsEvolv has an exciting opportunity for an aggressive, growth-minded and client-focused merchant services/digital marketing Sales Representative/Account Executive (AE). We seek to hire two enthusiastic, career-minded sales professional to fill this position in the...

  • RN Case Manager

    5 days ago


    Shawnee, United States Research Medical Center Full time

    Job DescriptionDescription IntroductionAre you looking for a place to deliver excellent care patients deserve? At Research Medical Center we support our colleagues in their positions. Join our Team as a(an) RN Case Manager and access programs to assist with every stage of your career.BenefitsResearch Medical Center, offers a total rewards package that...


  • Shawnee, Oklahoma, United States Compass Group, North America Full time

    Job OverviewThe Campus Executive Chef will be responsible for managing the culinary operations at Oklahoma Baptist University. This role involves developing menus, supervising staff, and ensuring compliance with health and safety regulations.


  • Shawnee, United States Tramec LLC Full time

    Job DescriptionJob DescriptionDescription:Tramec, LLC. is currently seeking an experienced EH&S Manager.Tramec, LLC. has facilities located throughout the United States. Along with competitive pay and a bonus program, we offer medical & RX, dental, vision, company paid life insurance, company matching 401(k), company matching HSA, paid vacations, 10 paid...

  • Police Officer

    1 week ago


    Shawnee Mission, KS, United States City Of Leawood Kansas Full time

    Ready to take the next step in your career?Do you want to make a difference every day in your community?Do you have what it takes to join a dynamic and exciting career in public safety at one of Kansas City metro's most sought after communities?The citizens of Leawood show their appreciation for their police officers every day through top-of-the-line...


  • Shawnee, United States Express Employment Professionals Full time

    Job DescriptionJob DescriptionMaintenance TechnicianA local Kansas City property management company is seeking a Make Ready/Grounds Technician to join their team for a temp-to-hire assignment. LOCATION: Shawnee-Mission, KSPAY: $24.00-$25.00/HRSCHEDULE: 6:00 AM – 4:30 PM, Tuesday- Friday Job SummaryJoin our team at our Multifamily Property Management...


  • Shawnee, Oklahoma, United States City National Bank & Trust Full time

    Job Title: Branch Manager TraineeEstimated Salary: $50,000 - $60,000 per yearThe Branch Manager Trainee plays a crucial role in developing and training to become the Branch manager at City National Bank & Trust. This position typically lasts no more than 6 months and involves a minimum of 30-60 days training for in-house promotions and 60-90 days training...

  • Security Officer

    1 week ago


    Shawnee, United States GardaWorld Security Services U.S. Full time

    Job Description:GardaWorld – Security ServicesSecurity Officer – Now Hiring!You’ve got the right skills. What you need is the right opportunity to unleash your potential. We agree, and we’re hiring!Every day is different at GardaWorld with diverse work assignments and flexible schedules. We are leaders in Professional training programs that cover...


  • Shawnee, Oklahoma, United States ComForCare Home Care - Oklahoma City Full time

    Job Title: Home Health Aide AssistantWe are looking for a dedicated and caring Home Health Aide Assistant to join our team at ComForCare Home Care - Oklahoma City. As a Home Health Aide Assistant, you will play a vital role in helping our clients maintain their independence and quality of life.Responsibilities include:Assisting with personal care activities...

  • Chef Manager

    1 week ago


    Shawnee, United States Nexdine Hospitality Full time

    Who We Are: NEXDINE Hospitality's family of brands provides dining, hospitality, fitness center and facility management services to businesses, independent schools, higher education, senior living, and hospitals nationwide. We put our people first to deliver finely tailored, expertly managed programs. The NEXDINE Experience is responsive, transparent, and...

  • Restaurant Manager

    1 week ago


    Shawnee, United States Raising Cane's Full time

    Company DescriptionInitial hiring pay range (based on location, experience, etc.): $20.00 / hourAt Raising Cane’s Chicken Fingers® we serve only the best tasting and most craveable chicken finger meals. It’s our ONE LOVE®. Our Crew make it happen, our Culture makes it unique and the Community makes it all worthwhile.  Every talented Crewmember in our...

  • EXECUTIVE CHEF

    6 days ago


    Shawnee, United States Compass Group Full time

    EXECUTIVE CHEF - Oklahoma Baptist University- Shawnee, OKClick Here to Apply OnlineJob Description Location:Salary: $85KOther Forms of Compensation: bonus At over 300 college & universities around the country, Chartwells Higher Education is re-inventing the on-campus dining experience. We are challenging the norm and setting new standards by investing in...