HR Records and Compliance Associate

4 weeks ago

New York, United States NYC Health Hospitals Full time

Empower Every New Yorker - Without Exception - to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the citys five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

Under supervision of the HR Records and Compliance Manager, the HR Records and Compliance Associate will assist with HR compliance activities for the HERRC and Central Office population.

  • Generating monthly compliance reports and inform employees on all upcoming and outstanding compliance through follow ups.
  • Ensuring compliance with OHS, licensures, visa, mandatory trainings through follow ups.
  • Ensuring regulatory compliance by auditing personnel and background files for new hires, transfers, salary adjustments
  • Assisting the CO & EITS/EPIC HR team with file management, including scanning, troubleshooting, QA process in OnBase.
  • Filing of documents in OnBase.
  • Assisting with archiving and retrieval of personnel files and other HR documents as needed.
  • Exercise and maintain high degree of confidentiality.
  • Assisting with background and personnel folder audits.
  • Assisting with ensuring compliance for all employees.
  • Assisting with ensuring compliance of I9s and audits
  • Assisting HR operations team with posting job opportunities in PeopleSoft, as needed
  • Assist with DOI investigation and memo closing memos
  • Assisting with special projects as needed
Minimum Qualifications
1. Associates Degree from an accredited college or university in Human Resources Management, Public Relations, Healthcare Administration, or a related discipline; or
2. High School Diploma or its educational equivalent and two (2) years of relevant experience in human resources, administration, labor relations, employee relations, learning and development, talent acquisition, customer service (providing information and resolving customer concerns), or a related administrative support function.

If applying online, please include your cover letter in the same file attachment with your uploaded resume.

NYC Health and Hospitals offers a competitive benefits package that includes:
  • Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
  • Retirement Savings and Pension Plans
  • Loan Forgiveness Programs for eligible employees
  • Paid Holidays and Vacation in accordance with employees Collectively bargained contracts
  • College tuition discounts and professional development opportunities
  • Multiple employee discounts programs

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