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Receptionist

3 months ago

Manassas, United States Ruppert Landscape Construction Full time
Description

Position at Ruppert Landscape Construction

Ruppert is a commercial construction company combined as a privately and employee owned specialty contractor. A multi-state presence with a small company feel, our mission is to provide opportunities for our people, take care of our customers, and be good stewards of the environment and our community.

Position Description: The position is the first point of contact for customers and employees and is responsible for looking after all aspects of a professional office environment. The Administrative Assistant/Receptionist operates with direction from the Branch Administrator and may work on projects independently.

Responsibilities
  • Develop a clear understanding of the philosophies by which the company operates
  • Answer all phone calls with a "smile" in the voice and efficiently connects the caller with the requested contact or is able to advise the proper contact for the request.
  • Files vendor, customer, and personnel documents
  • Processes all outgoing mail and maintains the postage meter.
  • Manages incoming mail, properly distributing it to appropriate recipients.
  • Sends and receives express packages, matching charges with invoices.
  • Orders all office supplies and uniforms, regularly comparing prices and matching charges with invoices.
  • Sorts and stores all uniform and office supply deliveries
  • Welcomes visitors and makes them comfortable while waiting
  • Administrative assistance as needed.
  • Work closely with Branch Administrator to provide administrative support to branch and shop operations
  • Other duties as assigned
Qualifications
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and interpersonal skills
  • Ability to use PC and widely used software packages (Excel, MS Word, PowerPoint)
  • Ability to meet deadlines; accomplish work in order of priority
  • Experience as a receptionist or in an administrative position in a fast-paced office environment. Landscape experience is e a plus.
  • English, Bilingual Spanish a plus.
WORK ENVIRONMENT
Work takes place in a clean, pleasant, and office setting. Generally, a 40- hour week, but could occasionally require extra hours, including evenings and weekends. Fast-paced and working under pressure is unavoidable. Position requires frequent (More than 50%) standing, walking, and lifting (Routinely up to 20LB, occasionally up to 50LB) to file, copy, sort, and distribute uniforms, mail, and packages.

What we provide:
  • Competitive hourly wages
  • Medical benefits with dental and vision
  • Flexible Spending Account
  • 401(k) plan
  • Flexible work/life balance
  • Family-oriented company culture
Ruppert Landscape is an Equal Opportunity and E-Verify Employer

Asistente Administrativo (a)/Recepcionista

Descripcin de la empresa

Ruppert Landscape es una empresa comercial de gestin y construccin de paisajes, un negocio de familia y empleados propietarios, con sede en el condado de Montgomery, MD, y operaciones en Pensilvania, Maryland, Virginia, Carolina del Norte, Georgia, Texas, Delaware y Tennessee. Nuestra misin es brindar oportunidades a nuestra gente, cuidar de manera excelente a nuestros clientes y ser buenos administradores del medio ambiente y de nuestra comunidad.

Descripcin del puesto: El puesto es el primer punto de contacto para clientes y empleados y es responsable de cuidar todos los aspectos de un entorno de oficina profesional. El /la Asistente Administrativo/Recepcionista opera bajo la direccin del administrador de la sucursal y puede trabajar en proyectos de forma independiente.

Responsabilidades
  • Desarrollar una comprensin clara de las filosofas por las que opera la empresa
  • Responda todas las llamadas telefnicas con una "sonrisa" en la voz y conecte de manera eficiente a la persona que llama con el contacto solicitado o aconseje el contacto adecuado para la solicitud
  • Archivar documentos de proveedores, clientes y de personal
  • Procesa todo el correo saliente y mantiene el medidor de franqueo
  • Gestiona el correo entrante, distribuyndolo correctamente a los destinatarios apropiados
  • Enva y recibe paquetes express, asignando cobros con las respectivas facturas
  • Solicita todos los suministros y uniformes de oficina, comparando precios regularmente y haciendo coincidir los cargos con las facturas.
  • Clasifica y almacena todas las entregas de suministros de oficina y uniformes
  • Da la bienvenida a los visitantes y los hace sentir cmodos mientras esperan
  • Asistencia administrativa segn sea necesario.
  • Trabajar en estrecha colaboracin con el administrador de la sucursal para brindar apoyo administrativo a las operaciones de sucursales y tiendas
  • Otras funciones que le sean asignadas
Calificaciones
  • Excelentes habilidades de comunicacin verbal y escrita
  • Excelentes habilidades organizativas y habilidades interpersonales
  • Capacidad para usar PC y paquetes de software ampliamente utilizados (Excel, MS Word, PowerPoint)
  • Capacidad para cumplir con los plazos; realizar el trabajo en orden de prioridad.
  • Experiencia como recepcionista o en un puesto administrativo en un entorno de oficina acelerado. La experiencia del paisaje es una ventaja
  • Ingls, espaol bilinge un plus.
Ambiente de trabajo
El trabajo se lleva a cabo en un entorno limpio, agradable y de oficina. Por lo general, una semana de 40 horas, pero ocasionalmente podra requerir horas adicionales, incluidas las noches y los fines de semana. El ritmo rpido y el trabajo bajo presin son inevitables. El puesto requiere estar de pie, caminar y levantar objetos frecuentes (ms del 50 %) (rutinariamente hasta 20 libras, ocasionalmente hasta 50 libras) para archivar, copiar, clasificar y distribuir uniformes, correo y paquetes.

Lo que proporcionamos
  • Salario por hora competitivo
  • Seguro mdico, dental, y de visin
  • Cuenta de gastos flexible
  • Plan de retiro 401(k)
  • Equilibrio flexible entre trabajo y vida personal
  • Cultura empresarial orientada a la familia

Ruppert Landscape es un empleador que ofrece igualdad de oportunidades y verificacin electrnica