Program Associate
4 weeks ago
Equality Action Center
Classification: Class Code 2020 / Non-Exempt / Full-Time / Benefited / Represented
Anticipated hiring rate: $29.60 - 30.80 / hour
THE DEPARTMENT
Equality Action Center (EAC), housed at UC Law, San Francisco, is a leading national nonprofit and research organization devoted to advancing racial, gender and class equity at a structural level with concrete, evidence based-interventions. Visit BiasInterrupters.org to learn about our work on evidence-based interventions.
EAC's current initiatives include leadership training programs for advancing women leaders; research, tools, and training partnerships to interrupt biasand increase opportunities in business, law, STEM, construction trades, architecture, and other industries; and bridging the diploma divide to fix the relationship between college and noncollege voters.
EAC grew out of the Center for WorkLife Law, another research center at UC Law San Francisco.
THE ROLE AND RESPONSIBILITIES
Equality Action Center employs a Program Associates who provide administrative support, ensure smooth running of daily operations, and work closely with the Center's Director, Senior Vice President to support Equality Action Center's groundbreaking work in pursuit of gender and racial equity.
The Program Associate will support EAC's directors and other staff members in a range of administrative and project tasks, including administrative support, scheduling, and other executive assistance for EAC's directors, as well as general office functions. Additional responsibilities will vary based on the Program Associate's qualifications and EAC's needs, but may include website and social media maintenance, event planning, project management, non-profit administration, and/or occasional assistance with research and writing.
This is a one-year contract appointment, with the possibility of renewal.
Typical duties and responsibilities are listed below. Responsibilities are assigned to a Program Associate based on qualifications and interest, as well as EAC's needs, and the below list is not exhaustive.
- Support - Support EAC's directors: Handle scheduling, arrange travel details, run errands, and perform other executive assistant functions.
- Office work - answer phones, greet office visitors, take notes, participate in and lead staff meetings, make photocopies, scan documents, organize files, maintain office contact lists, communicate with IT and maintenance, send emails, handle mail, order and organize supplies, and conduct related administrative/clerical tasks to ensure the office is running smoothly.
- Websites and social media - Maintain, edit, and update EAC's website, manage EAC and Director's Twitter and LinkedIn accounts.
- Events - Help with planning, coordination, and support for various EAC events and external presentations; assist with scheduling and travel; communicate with participants and stakeholders; assist with outreach and communications promoting event; prepare and edit slides and presentation materials; coordinate event logistics like catering, room reservations, etc.; and assist with post-event follow-up.
- Project management - Under supervision of directors, act as primary point of contact for research projects, which may include managing deadlines, communicating tasks and priorities effectively, editing final products (articles, reports, PowerPoints, etc.), and managing distribution strategies.
- Nonprofit administration - Work with Center's directors to manage EAC's fiscal activities (e.g., preparing and processing invoices, expense reimbursement requests; consultant contracts, etc.); write and manage grants; engage in communications with board members; and assist with matters related to HR and budget.
- Research and writing - Assist senior staff with research and writing (including fact checking and proofreading articles), online presence, and social science field work.
- Other duties as assigned.
EDUCATION AND EXPERIENCE
- Bachelor's degree with strong academic record; degree in gender studies, public policy, political science, labor studies, or a closely related field is a plus;
- Proven track record of high performance within an office environment or other work environment;
- Minimum of one year of work experience preferred;
- Interest in gender equity issues and/or workers' rights preferred.
- Impeccable attention to detail required;
- Strong strategic sense required;
- Keen sense of judgment and tact required;
- Willingness and desire to support the work of others;
- Ability to perform with accuracy in a deadline-driven environment;
- Ability to credibly, clearly, professionally, and reliably communicate with colleagues and individuals outside of the organization;
- Ability to manage multiple assignments from different supervisors at once and prioritize work appropriately;
- Excellence in research and writing and the ability to research and write quickly, preferred;
- Familiarity with Microsoft Office (including Word, PowerPoint, and Excel);
- Knowledge of WordPress or similar web design program and/or experience managing social media (including LinkedIn and Twitter) and ability to pick up other software and applications quickly is a plus;
- Ability to think ahead and anticipate problems, and to problem solve when issues arise;
- Flexible, can-do attitude, and willingness to wear multiple hats;
- A commitment to WLL's values.
Health and Welfare Benefits
- Comprehensive medical, dental and vision insurance coverage
- Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
- Employee Assistance Program
- Life Insurance, Disability Insurance, and Legal Insurance
- University of California Retirement Plan (a defined benefit plan)
- Deferred Compensation Plans/Pre-tax Retirement Savings Programs
- Fifteen paid holidays per year
- Generous vacation and sick leave
- Commuter Benefits Program
THE HIRING PROCESS
A cover letter is required. Your cover letter should explain why you would like to work for Equality Action Center, and highlight relevant experience you have, particularly including any related to nonprofit development, gender or racial equity, executive/administrative support, and/or finance and budget operations.
Please note: This position has been designated as "sensitive" and requires a pre-employment background check.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
WHAT TO EXPECT
Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Not all applicants will be contacted for an interview.
The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.
UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.
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