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Senior Project Manager

4 months ago

Boca Raton, United States BPD Full time

Job Description The responsibility of a Senior Project Manager is to plan, execute, and finalize each project according to strict deadlines and within budget. This includes acquiring resources and coordinating the efforts of team members and third-party contractors in order to deliver projects according to plan. Client success is our ultimate metric, and what drives our mindset, skillset, and company culture. While we are a "Virtual First" company we do require that the candidate reside within the state of Florida as there are times when on-site meetings are needed. Responsibilities Reviews new business project SOWs and creates corresponding estimates Assists in creating AOR/campaign estimates Manages priority project timelines and schedules Finalizes priority project schedules in WMJ Participates in campaign kickoff meeting with client, presenting budget + timeline Manages the consistent successful facilitation of priority projects from estimation through launch and ongoing execution Submits request for contract labor to VP of Client Ops Maintains and monitors priority project budgets and schedules daily Identifies budget reallocations that change fee/media/production mix and notifies Account Principal Recommends scope creep solutions Manages all project change orders Provides change order documentation, including updated schedule + budget revisions, to AM Proactively manages and updates priority project schedules Notifies AM when (if) client deliverables/milestones may not be met Demonstrates basic knowledge of campaign workflow Populates pricing template for existing client campaigns (if applicable) Reviews priority organic growth project SOWs and creates corresponding estimates Drafts project templates in WMJ, including architecture, timelines and estimates Participates in daily (as possible) stand-up resourcing meetings Maintains professional internal and external relationships that meet company core values Reviews new business campaign SOWs and creates corresponding estimates Develops campaign timelines for SOWs Works with Finance + AD to define client architectures Designs campaign architecture and estimate structures Develops AOR campaign schedules and estimates Drives creation of media strategies and plans Participation in Creative Platform kickoff meeting, providing timeline, budget and assignments Reviews and approves campaign architecture within in WMJ Ensures project estimates align to campaign scoping Reviews and approves campaign estimates in WMJ Manages campaign timelines + schedules Reviews and approves campaign schedules With AS, ensures campaign strategy aligns to campaign scope, estimate + timeline Co-leads internal campaign kickoff meetings, presenting budget, timeline + assignments Manages all campaigns on-quality (tactical), on-time and on-budget Manages the consistent successful facilitation of campaigns from estimation through launch and ongoing execution Manages PO approvals for their clients up to $25,000 Resolves vendor addendum form issues Supports AS in ongoing campaign budget reallocations Manages campaign/project scope creep Manages all campaign change orders Proactively manages and updates campaign schedules Works with AD and PM to resolve budget or schedule issues Communicates with client about campaign execution details Ensures SOWs/estimates are approved or secures approval from President before work commences Works with RM to identify appropriate resources for campaigns Ensures billing/revenue recognition meeting prep is complete (using Billing Meeting Checklist) Ensures billing/revenue recognition meeting prep is complete (using Billing Meeting Checklist) Suggests appropriate labor + expense write off amounts and reasons Compiles campaign details for retrospectives Reviews monthly and quarterly write off reporting for campaigns + projects Reviews campaign + project financial reporting and makes recommendations for improvement Demonstrates basic knowledge of agency AOR workflow Maintains deep understanding of campaign workflow Reviews populated pricing template for existing clients (if applicable) Reviews organic growth campaign SOWs and creates corresponding estimates Drafts revenue forecast for booked business and delivers to AS Performs day-to-day coaching and oversight of direct reports Performs 1:1s with direct reports Co-leads performance appraisal process for direct reports with PD or VP Client Ops Participates in daily (as possible) stand-up resourcing meetings Completes timesheet daily Approves assigned Project Management team members' timesheets Maintains professional internal and external relationships that meet company core values Participates in internal revenue forecasting including weekly, monthly and quarterly and yearly outlooks Creates and maintains their revenue forecasting document Reviews their client budget reconciliation documents Supports BPD Process Improvement Reviews the billing procedures Acts as BPD’s in house producer for photoshoots and video shoots Any other duties/responsibilities will be addressed as they arise and are needed Requirements 5-7 year’s experience in Project Management Ad Agency experience a plus Strong written and oral communication Strong interpersonal skills Strong organizational skills Previous experience in Workamajig project management system is a plus Company Description BPD is the leading full-service hospital marketing company in the country. Proudly Serving many of the most prestigious hospitals in the United States, we are driven a singular Purpose: We believe health systems should be the most beloved brands in the world. To deliver on that belief, we've developed a unique, three-pronged approach to healthcare marketing: 1) Sub-specialization—do one thing and do it very, very well; 2) Tradigital—create integrated solutions that touch our audiences both online and offline; and 3) Service Excellence—using the principles developed by the Ritz-Carlton, we've created an innovative customer service approach that is second to none.

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