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Staffing Coordinator

2 months ago

Harbor City, United States Kaiser Permanente Full time

Description: Job Summary:Works under the direction of the Department Administrator and ensures the coordination of the Master Schedule for the department personnel and the various staffing/payroll projects. Creates and develops the Medical Master Schedule by matching the needs of the individual departments to the number of staff employed. Other duties include: researching staffing schedule complaints, assuring time is appropriately recorded on schedule, and participating in related special projects.Essential Responsibilities:Calculates the daily staffing needs for each department.Creates schedules to be copied, distributed and revised.Coordinates daily staffing of departments including replacement of personnel due to earned time off, leave of absence, personal time off, compassionate leave plus extra needs of each individual department according to special circumstances.Many contractual decisions are made on a daily basis.Processes all requests for time off, including ETO, LOA, PTO, ESL, etc.Determines whether time off can be granted depending upon ability to replace and department guidelines.Ensures the Staffing and Payroll Office staff adhere to all union agreements.Addresses questions or problems of staff, management and union in regards to Staffing and/or Payroll issues Notifies the Department of sick leave accounts.Provides information regarding appropriate mode of discipline in accordance with organizational policies and procedures and union contracts.Monitors issued disciplines to ensure appropriateness and timeliness.Arranges transfer dates for incoming and outgoing staff.Facilitates New Hire In-service training for new staff members when Department Administrator is unavailable.Transcribes taped conversations between employees, supervisors and clinic staffing personnel.Notifies Personnel and DAs when new or transfer employees have passed their probation.Authorizes and offers overtime as instructed by Department Administrator as necessary for the efficiency of business operations. Basic Qualifications:ExperienceMinimum two (2) years clerical experienceEducationHigh School Diploma or General Education Development (GED) required.License, Certification, RegistrationN/AAdditional Requirements:Must be able to work in a Labor-Management Partnership environment.Preferred Qualifications:Payroll experience puter experience prehensive knowledge of local union contracts.Associate in Arts degree or related college background preferred.Notes:On-call position with various shift times: 0515-1345 and 1330-2400. Successful candidate will be available to work either shift as needed Primary Location: California,Harbor City,South Bay Medical Center Scheduled Weekly Hours: 1 Shift: Variable Workdays: Sun, Mon, Tues, Wed, Thurs, Fri, Sat Working Hours Start: 12:00 AM Working Hours End: 11:59 PM Job Schedule: Call-in/On-Call Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: NUE-SCAL-01NUENon Union Employee Job Level: Individual Contributor Department: South Bay Med Center - Admin Supp-Nursing Staff Ofc - 0801 Pay Range: $26.34 - $34.05 / hour The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted. Travel: No At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing. Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest Load More