Front Desk Coordinator

3 weeks ago


San Jose, United States Magnit Full time

This is a contract role through Magnit for a leading Information Technology company in the US. This role is 100% onsite at 3098 Olsen Dr; San Jose, CA 95128.

Job Title: The Front Desk Coordinator / Admin Assistant

Client Details

Job Position : The Front Desk Coordinator / Admin Assistant Client : Splunk Location : 3098 Olsen Dr; San Jose, CA 95128. Duration : 8 Months (Possibilities of Extensions)

The pay for this position is $26.00/hour W-2

Job Summary The Front Desk Coordinator is a crucial part of the business as they represent the company and its culture through being the first point of contact for customers and clients that enter our spaces or call our offices.

The individual taking on this role will be responsible for greeting customers, scheduling appointments, answering phones, and managing customer meetings and discussing facilities services with our employees. The ideal Front Desk Coordinator has excellent customer service skills, can multitask, and stay organized in a fast-paced environment and understand Workplace operations and procedures. This role requires someone who is passionate about providing quality care to our customers and employees.

Responsibilities: Greeting visitors and ensuring they properly sign and are greeted by their host The primary point of contact for office-based employees for any office-related questions Handling queries and complaints via phone, email, and general correspondence Managing meeting room availability Liaising with EAs to accommodate needs where it pertains to executive meetings, customers, or team training Answering email inquiries while prioritizing those with immediate response and/high importance. Receiving, sorting, distributing, and dispatching daily mail Coordination of domestic and international mail and shipments Handling transcription, printing, photocopying, and faxing Supporting the Workplace Operations team with running internal and external events Managing office inventory such as stationery, equipment, and furniture Overseeing office services like cleaners and maintenance service providers Assist in the onboarding process for new hires as needed Maintaining safety and hygiene standards of the reception area Working with Safety & Security and other partner departments Access control support as needed

Qualifications: Associate or bachelors degree in relevant field Prior experience with Microsoft Office and typing Excellent verbal and written communications Good telephone and in person communication etiquette Organized and resourceful Customer-focused Active listener Adept at prioritizing, scheduling, and multitasking Ability to handle office equipment (e.g., the telephone system, printer, and the fax machine) Fast and eager learner A familiarity with spreadsheets, documents, and presentations Experience with G-Suite is a plus A familiarity with Slack is a plus by Jobble

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