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Brooklyn Park, United States Vaco Full time

Job Title: Accounting Specialist

Location: Brooklyn Park, Minnesota

Job Type: Full-Time

Department: Finance

Reports To: Accounting Manager

Position Overview: The Accounting Specialist is responsible for performing a variety of accounting tasks including general ledger reconciliations, accounts payable and receivable processing, payroll support, and financial reporting. This role requires strong attention to detail, excellent organizational skills, and the ability to work independently and collaboratively within the finance team.

Key Responsibilities:

  1. Accounts Payable:

    • Process vendor invoices and payments.
    • Reconcile vendor statements and resolve discrepancies.
    • Ensure timely and accurate payment of invoices.

  2. Accounts Receivable:

    • Generate and send out invoices to customers.
    • Process customer payments and apply them to appropriate accounts.
    • Follow up on outstanding receivables and manage collections.

  3. General Ledger:

    • Perform monthly reconciliations of general ledger accounts.
    • Assist in month-end and year-end closing procedures.
    • Maintain accurate and up-to-date financial records.

  4. Payroll Support:

    • Assist in processing payroll and ensuring compliance with relevant laws and regulations.
    • Maintain employee payroll records and handle payroll-related inquiries.

  5. Financial Reporting:

    • Prepare and distribute financial reports as required.
    • Assist in the preparation of budgets and financial forecasts.
    • Support internal and external audits by providing necessary documentation and explanations.

  6. Other Duties:

    • Participate in special projects and process improvement initiatives.
    • Provide support to other team members as needed.
    • Maintain confidentiality of all financial data.

Qualifications:

  • Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field.
  • Experience: Minimum of 2-3 years of experience in accounting or a related field.
  • Technical Skills: Proficiency in Microsoft Office Suite (especially Excel) and experience with accounting software (e.g., QuickBooks, SAP, Oracle).
  • Other Skills: Strong analytical and problem-solving abilities, excellent communication skills, attention to detail, and the ability to prioritize tasks effectively.

Preferred Qualifications:

  • Experience in payroll processing.
  • Knowledge of local, state, and federal accounting and tax regulations.
  • Familiarity with financial reporting standards (e.g., GAAP).

Work Environment:

  • Office setting with standard office equipment.
  • Occasional remote work may be available based on company policy.

Physical Requirements:

  • Ability to sit for extended periods.
  • Occasional lifting of office supplies and materials.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.