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Purchasing Manager
1 month ago
Summary
Organizes, coordinates, and performs advanced technical purchasing services associated with the procurement, delivery, and quality of supplies, equipment and services. Facilitates and monitors open purchase orders and specific product and service contracts, and coordinates assigned activities with other departments, outside vendors and agencies, and the general public.
Distinguishing Career Features
The Purchase Agent serves as a senior-level purchasing specialist, providing guidance over departmental activities. Advancement to this position is based on need and requires the ability to facilitate bid development and review processes for a variety of goods and services, develop technical bid specifications, evaluate vendor performance, and evaluate inventory trends.
Requirements
Essential Duties and Responsibilities
- Coordinates and performs operational activities for the Purchasing department as they relate to procurement and accounting of goods and services.
- Coordinates purchasing activities such as receiving, warehousing, file and account documentation, and distribution of purchased items. Reviews trends in material and supply usage. Adjusts re-order points and cycles to comply with needs.
- Working with all departments, develops uniformity and quality specifications for goods and services used by the City. Sets up delivery and customer service standards for vendors doing business with the City.
- Facilitates and prepares bid documents and requests for proposals. Works with department management and outside professionals to obtain specifications. Coordinates chronological activities connected with competitive bid processes, including references. Ensures compliance with applicable laws, rules and regulations.
- Ensures that vendors comply with and supply evidence of insurance coverage, workers compensation, and other documentation required for contracted services.
- Researches, contacts, and selects potential vendors to receive proposals for price, quality, and timeliness of delivery. Makes independent judgement on purchases up to authorized dollar limits and specifications. Recommends current and/or new vendors. Conveys delivery, inventory, and quality goals to vendors.
- Establishes and communicates patterns of supply and product usage so that vendors can anticipate needs and meet requirements. Learns vendor cycles and procedures to optimize delivery time.
- Procures urgent materials through the most effective means, considering quality, availability, cost, delivery time, and probability of continued support.
- Identifies opportunities for improving service delivery methods and procedures. Reviews with appropriate management staff. Implements improvements.
- Develops and maintains a directory of vendors. Pre-qualifies vendors based on price, service, quality, etc.
- Working with accounting, plans, organizes, and coordinates the conducting of physical inventory for verifying fixed assets.
- Studies information and document flow through the Purchasing work team. Suggests improvements that expedite decisions and purchasing activity.
- Coordinates and secures maintenance agreements for services such as but not limited to copier services.
- Maintains up-to-date knowledge of trends in purchasing and updates to the purchasing programs. Develops communications for, and orients staff in application of new procedures and techniques for purchasing.
- Performs other duties as assigned that support the overall objective of the position.
