Senior Grant Administrator
1 month ago
Description: Provides high-level direct financial and administrative support to the Radiology Research Department and is responsible for the direction of all administrative and fiscal aspects of sponsored research projects from initial application through completion. The Senior Grants Administrator will oversee clinical research finance and administration working closely with multiple PIs to support the grant proposal and reporting process throughout all stages of the grant life cycle, including the submission of research grant applications, non-competing applications and competing renewals, as well as forecasting accounts. Responsible for compliance with all BWH, MGB and while adhering to sponsor’s guidelines, regulatory and administrative requirements for all lab members in assigned portfolio. Oversight for sundry accounts and research finances. Reporting to the Director of Radiology Research Finance on issues of financial and strategic importance that include MGB Sponsored Research (patents, intellectual property, royalties, etc.), MGB Research Management, MGB CTO and MGB Innovations offices to manage lifecycle of research awards and contracts. Pre-Award Responsibilities: Support the grant proposal and reporting process throughout all stages of the research grant life cycle Prepare and assist with grant application submissions: Reading and understanding sponsor guidelines. Sponsors include and are not limited to NIH, NIA DoD, foundation, international agencies, industry. Completing sponsor forms Preparing budgets with input from investigators Providing feedback to investigators on regulatory and procedural aspects of a grant Providing guidance and first level review of first draft yearly and multi-year budget plans and budget justifications and all other administrative sections of grant applications. Coordinating and facilitating changes to budgets and proposals during final review and grant submission by MGB Research Management Providing guidance and first level review of non-scientific sections of grant applications for various agencies (government, private foundation, industry) e.g. face page, other support information, checklist page, as needed. Working under short deadline. Maintain familiarity with sponsor (e.g., NIH) and MGB Research Management policies and procedures Maintain working knowledge of federal Human Subjects System (HSS) and Clinical Trials.gov to assist with entry and troubleshooting of clinical trials and human subjects data Post-Award Responsibilities: Updates new account files upon receipt of grant and/or contract award notification. Reviews and compares requested budget with the awarded budget and: Informs Principal Investigator of any variations, special terms and/or conditions of award, and pertinent funding agency policies. Reviews with Principal Investigator any recommended changes to be made in salary for any Professional and/or Non-professional Staff. Reviews with Principal Investigator and process any needed standing purchase orders. Reconciles monthly balance reports; reviews monthly Insight reports for adequacy and accuracy; updates internal account tracking systems and reconciles with Insight on a monthly basis for all assigned funds; identifies and resolves any salary variances by processing EDC’s; makes other corrections as needed via journal entry, etc.; reviews expenses with Principal Investigator at least monthly. Addresses deficit balance with PI, Director of Research Finance. Works with Principal Investigators, and MGB Research Management to ensure timely and accurate financial account closures at most 4 months after project end date. Identifies and resolves any problems or discrepancies in cost control and cost allocation. Reviews all expenses for compliance purposes, process requisitions, purchase orders, travel vouchers, subcontract invoices etc., through MGB for subset of research as assigned and ensures that entries are posted to appropriate accounts. Overall responsibility for accurate and responsible fiscal grant management activities for assigned fund portfolio. Takes a proactive approach to monitoring financial and administrative issues, identifying problem areas, and following through on resolution within Department guidelines, with input from the Director of Research Finance and the Senior Director as needed. Monitors and maintains all account files in accordance with terms and conditions of grant and contract award/agreement. Responds to requests from individual Principal Investigators for special financial analysis, budget planning, assistance in dealing with post-award administrative issues, such as Other Support overlap, Human Resources policies, reporting requirements and deadlines, etc. Acts as a source of information regarding hospital and sponsor policies. Maintains an up-to-date awareness of legal/policy changes relevant to Research Administration. Assists Principal Investigators to interpret and resolve both pre-award and post-award administrative and budgetary issues. Assists the Principal Investigators and their local level administrative assistants in preparing progress reports and budgets. Meets with PIs monthly or quarterly depending on number of grant funds, to review all accounts and ensure all expenses are appropriate per sponsor guidelines and within budget; ensure effort certification is signed and is accurate and up to date. Responsible for ensuring assigned PI’s and all their lab members are compliant with all hospital and MGB policies and requirements such as HealthStream assignments, flu shot attestations, conflict of interest reporting, etc. Updates all effort sheets, faculty, fellow and non-professional monthly by the Friday after the new G/L comes out in Insight to maintain at least 8-month look-out of personnel salary support. Performs all other duties as required. Qualifications: Requires a minimum of 5 years of experience in academic research grants administration, preferably with at least 2 years of direct Research Administration at BWH. Requires extensive knowledge of grants and contracts, research administration and Medical School and Hospital activities. Requires B.S. degree in Accounting or Management. Masters preferred EEO Statement BWH is an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Primary Location MA-Boston-BWH Boston Main CampusWork Locations BWH Boston Main Campus 75 Francis St Boston 02115Grant and Fiscal SupportJob Grant and Fiscal SupportOrganization Brigham & Women's Hospital(BWH)Schedule Per DiemStandard Hours 1Shift Day JobEmployee Limited Term / Per DiemJob Posting Oct 15, 2024
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Boston, Massachusetts, United States Brigham and Women's Hospital Full timeJob SummaryThe Senior Grants Administrator will be part of a dynamic central research administration team for the Department of Surgery at Brigham and Women's Hospital. This role will primarily work with Principal Investigators and Division Administrators in assigned divisions in pre-award and post-award grants management. The position will report to the...
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Boston, United States Brigham & Women's Hospital(BWH) Full timeProvides high-level direct financial and administrative support to the Radiology Research Department and is responsible for the direction of all administrative and fiscal aspects of sponsored research projects from initial application through completion. The Senior Grants Administrator will oversee clinical research finance and administration working closely...
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Boston, United States Brigham & Women's Hospital(BWH) Full timeProvides high-level direct financial and administrative support to the Radiology Research Department and is responsible for the direction of all administrative and fiscal aspects of sponsored research projects from initial application through completion.The Senior Grants Administrator will oversee clinical research finance and administration working closely...
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Boston, United States Mass General Brigham Full timeDescription: This is a remote role that can be done from most US states. The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Mass General Brigham (MGB) central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital,...
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Senior Post-Award Grants Administrator
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Boston, United States Mass General Brigham Full timeThis is a remote role that can be done from most US states. The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Mass General Brigham (MGB) central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Women’s Hospital, Massachusetts General...
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Senior Grant Administrator
1 month ago
Boston, United States Brigham & Women's Hospital(BWH) Full timeProvides high-level direct financial and administrative support to the Radiology Research Department and is responsible for the direction of all administrative and fiscal aspects of sponsored research projects from initial application through completion.The Senior Grants Administrator will oversee clinical research finance and administration working closely...
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boston, United States Planet Professional Full time***Local candidates only, this requires 1 day every other week on-site in Boston, MA***Up to $58/hr depending on experienceGrants AdministratorContract: 6+ monthsMust Haves:*Bachelor’s Degree*3+ years’ experience with grants*Advanced writing skills*Working knowledge of OMB Circulars and NSF funding guidelines (grants experience)*Experience using word...
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4 weeks ago
boston, United States Planet Professional Full time***Local candidates only, this requires 1 day every other week on-site in Boston, MA***Up to $58/hr depending on experienceGrants AdministratorContract: 6+ monthsMust Haves:*Bachelor’s Degree*3+ years’ experience with grants*Advanced writing skills*Working knowledge of OMB Circulars and NSF funding guidelines (grants experience)*Experience using word...
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Senior Post-Award Grants Administrator
4 weeks ago
Boston, United States Mass General Brigham Full timeDescription: This is a remote role that can be done from most US states. The Post-Award Senior Grant Administrator (Senior GA) is an active member of the Mass General Brigham (MGB) central research management office and is a primary point of contact for Principal Investigators (PIs) and Department Administrators at Brigham and Womens Hospital, Massachusetts...
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Boston, Massachusetts, United States Mass General Brigham (Enterprise Services) Full timeJob Summary:The Post-Award Senior Grants Administrator will serve as a primary point of contact for Principal Investigators and Department Administrators at Mass General Brigham. This role will be responsible for managing an assigned portfolio of research departments, providing guidance and resolving issues regarding project management once an award has been...
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Boston, United States Planet Professional Full time***Local candidates only, this requires 1 day every other week on-site in Boston, MA***Up to $58/hr depending on experienceGrants AdministratorContract: 6+ monthsMust Haves:*Bachelor’s Degree*3+ years’ experience with grants*Advanced writing skills*Working knowledge of OMB Circulars and NSF funding guidelines (grants experience)*Experience using word...
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Boston, United States Brigham & Women's Hospital(BWH) Full timeThe Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will report to the...
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Boston, United States Brigham and Women's Hospital Full timeThe Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will report to the...
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Boston, United States Mass General Brigham Full timeDescription: The Senior Grants Administrator (Sr. GA) will be part of a dynamic central research administration (grants management) team for the Department of Surgery (DOS). They will primarily work with the Principal Investigators (PI) and Division Administrators (DA) in assigned divisions in pre-award and post-award grants management. This position will...
