Civil Rights and Grants Program Coordinator

4 weeks ago

Norfolk, United States Knewin Full time

The Civil Rights & Grants ProgramCoordinator performs administrative work for monitoring, tracking, and reporting for Hampton Roads Transit Disadvantage Business Enterprise (DBE) and Title VI programs. The Civil Rights & Grants Program Coordinator position will work under the direct supervision of the Civil Rights & Grants Program Manager to aid in ensuring nondiscrimination in the award and administration of USDOT assisted contracts, nondiscrimination in the delivery of service and administration of programs, and the accurate and timely submission of discretionary applications. Essential Job Functions: (Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.) Responsible for performing daily DBE activities, such as setting DBE contract goals, tracking goal compliance, and compiling and preparing reports. Assists in the monitoring and compliance of the DBE and Title VI programs Provides support with meeting discretionary grant timelines and deliverables Assists in the development of the overall triennial DBE goal every three years as per 49 CFR 26.45. Implement procedures for contract compliance with DBE goal commitments and federal requirements per 49 CFR 26.45. Generate timely and accurate reports for submission to the Federal Transit Administration (FTA). Respond to inquiries from program participants and other interested parties Conducts program audits of contract information to ensure compliance with Federal DBE regulations. Evaluates bids/proposals and provides DBE program participation goals. Assists with semi-annual reporting for the DBE program for the FTA. Conduct public involvement sessions with current and potential transit riders. Participates in FTA semi-annual meetings, audits, and reviews as directed. Manage records created and received in compliance with the Hampton Roads Transit Records Management Policy and Procedures. Responsible for maintaining a general awareness of HRT’s Safety and Security Plan. Responsible for handling all related job responsibilities in accordance to HRT’s Environmental Policy, relevant Safety and Security Procedures, Emergency Management Plan and all HRT’s Policies. Perform other duties as assigned. Required Knowledge, Abilities and Skills essential to Job Functions: Demonstrated knowledge, abilities and first-hand experience in: Interpreting and applying statutory, administrative and fiscal regulations. Good problem-solving, communication and interpersonal skills. Analyzing statistical data and identify trends, problems and needs. Proficiency in entering, organizing, retrieving and formatting data using computerized spreadsheets and databases. Ability to independently prepare routine reports, presentations and correspondence with minimal guidance. Preference to candidates with DBE, Title VI and/or grants experience. Required Software Knowledge and Skills essential to Job Functions: Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential. Basic problem-solving skills associated with software applications used is expected. Software usage relevant to job duties will be evaluated. Software applications: Email, Internet, Microsoft Office Suite (specifically Excel), PeopleSoft Finance Safety Responsibility: Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures and policies. Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department. Training and/or Education: The Civil Rights & Grants Program Coordinator shall have a minimum of a Bachelor’s Degree from an accredited four-year college or university in Business Administration, Public Administration, or other related field (appropriate years of experience may be substituted for degree); must successfully demonstrate ability to interpret and implement federal, state, and local regulations; demonstration of adequate communication, microcomputer, and analytical skills required; must demonstrate effective oral and written communication. Required Experience: Minimum of two years work experience in a professional office environment, preferably with compliance and/or monitoring responsibilities. Licenses or Certificates: Possess a valid Driver's License. Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence). Special Requirements: This position is classified as non-essential personnel. FLSA Status: Exempt Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Unusual Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves meeting multiple demands on a timely basis. Duties may require working weekends and Holidays.

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