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Receptionist

2 months ago

Chicago, United States Harrison Street Full time

Harrison Street is seeking to hire a Receptionist to join their Chicago team. This position will be responsible for a variety of day-to-day reception tasks as well as providing administrative support to senior level employees and teams.

The ideal candidate will be well organized with phenomenal customer service skills. They must be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. Successful candidates will possess the ability to thrive in a high energy office environment as a team player. Specific duties include, but are not limited to:

Receptionist Duties:

    • Generate a positive impression by welcoming visitors, responding to requests, and supporting coworkers
    • Manage incoming calls to the main line and forward or take messages when appropriate
    • General housekeeping - keep common areas tidy, prepare conference rooms for meetings
    • Manage conference room calendars
    • Enter guests into the building security system
    • Create name tags and tent cards for internal and external meetings
    • Provide administrative support for various senior level employees and teams
    • Manage individual calendars and arrange internal and external meetings
    • Arrange domestic and international travel
    • Compile and submit expense reports
    • Maintain and update internal documents
    • Special projects as assigned
    • Other duties as assigned
Knowledge and Skill Requirements:
    • 2+ years of experience in reception and/or administrative work
    • Ability to independently organize and prioritize workload
    • Excellent typing and advanced computer skills, including competency with Microsoft XP and MS Office
    • Strong self-initiator with the ability to work independently and consistently on multitask assignments in a fast-paced environment with minimal supervision or direction
    • Ability to communicate effectively both verbally and in writing
    • Must be able to work well under pressure
    • Superior interpersonal skills are necessary and must be a strong team player who is able to work with diverse personalities