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Administrative Assistant; Account Services

2 months ago

Hauppauge, United States Contract Pharmacal Full time
Position Summary:

The Account Services Administrative Assistant's primary responsibility is to support the Account Services Department in all day to day customer related responsibilities.

Responsibilities: Responsibilities include, but are not limited to:

•Handle incoming calls from established accounts.

•Data input of purchase orders.

•Track orders internally from input to ship.

•Advise customers of packaging component receipts.

•Provide customers with tracking information and proof of delivery.

•Process product returns.

•Prepare and maintain inventory reports.

•Work with all in-house departments to ensure timely turnaround of orders.

•Prepare sample requests for mailing to existing and potential customers.

•General office duties.

•Assist with Reception responsibilities as needed.

•Forward all customer complaints to Quality Assurance.

•Other responsibilities as assigned by Senior Management.

Education and Experience:

•High School or GED diploma required.

•BA/BS degree in Business Administration or related degree preferred.

•Two years customer service related experience a plus.

Requirements

Skills and Abilities:

•Proficient in Microsoft Outlook, Word, Excel.

•Excellent written, verbal and interpersonal skills.

•Ability to work on multiple tasks on tight deadlines in a high pressure environment.

•Excellent organizational, communication and follow-up skills.

Physical Demands:

•Required to reach with arms and use hands and fingers to handle documentation and computer controls.

•Required to stoop, kneel, crouch, stand, bend, sit, talk, and hear.

•Must be able to lift and/or move up to 50 pounds.

Work Environment:

•Required to be present in the office to collaborate with peers and supervisors on an as needed basis

•Potential to move between office sites/areas, including stairs, to complete job functions

•Work/Travel schedule must be adhered to and/or changed as needed to meet business requirements.

•Employee work hours/schedule and/or shift are subject to change based on business needs and Management discretion.

Supervisory Responsibilities:

•None

Pay Range:

$20.00 - $26.00 / hour