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Accounts Payable Specialist
2 months ago
Accounts Payable Specialist
Do you have a strong attention to detail and accuracy and pride yourself on your organizational skills? Can you balance payment timing to optimize your employer's cash flow while maintaining positive vendor relationships? If you're an AP specialist who enjoys working with like-minded accounting pros and values company-wide collaboration, we want to meet you
About Us
Industrial Commercial Systems, Inc. (ICS) is a 40-year-old commercial plumbing and mechanical contractor and maintenance service provider. Our clients include large, national general contractors, high-profile commercial producers such as Go-Pro, and major government branches such as Space Force. We are carefully growing our team, which will play a pivotal role in our growth and expansion.
We have employees who have been with us for years, sometimes over a decade. We value getting to know our team members, and we build lasting, accountability-focused relationships with each other.
POSITION OVERVIEW
We are looking for an Accounts Payable Specialist with some payables experience. While knowledge and understanding of the construction industry are preferred, they are not required. We care more about your preference for accounts payable best practices and rules and your precision and ability to implement and follow systems and processes that prevent errors.
cORE RESPONSIBILITIES INCLUDE
* Timely, consistent input and routing of all invoices, utilizing Sage accounting software.
* Manage AP email inbox.
* Use discretion and independent judgment for efficient payment (according to ICS' policies) of construction and service invoices, garnishments, and overhead expenses, determining what vendors and expenditures are paid on weekly/bi-weekly check runs.
* Ongoing communication via phone and email with vendors regarding payment status.
* Spot, research, and reconcile discrepancies to keep supplier accounts accurate.
* Cut checks for approved payments, match correctly with invoices, present for signature, and file as necessary (per ICS SOP).
* Prepare, track, and receive all necessary vendor releases. Coordinate with AR to ensure that all required releases are requested and correctly executed waivers are received in a timely manner.
* Continually reflect and discuss with management how to streamline AP policies and procedures.
* Learn, understand, and develop workflows within AP systems and processes.
* Provide input/support for the accounting team to resolve department challenges.
* Cross-train on other accounting positions and fill in as needed.
* Collaborate and hold other team members accountable.
benefits include
* Competitive salary & performance-based bonuses
* Employer 401K match, PTO, health, vision, and dental insurance
* A generous continuing education reimbursement policy
* On-the-job training and learning experiences that grow careers and develop technical expertise
