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Executive Assistant to the Head of School

2 months ago

Newton, United States Beaver Country Day School, Chestnut Hill, MA Full time

Executive Assistant to the Head of School Administrator / Full-Time Beaver Country Day School, Chestnut Hill, MA Beaver Country Day School—an independent day school located just outside of Boston, serving grades 6-12—seeks a creative, forward-thinking and experienced Executive Assistant to support the Head of School, as well as other key aspects of the school administration and operations. This is a full-time and in-person position . The Executive Assistant will be a frontline strategic thinker, problem solver, gatekeeper, and representative of the School to internal and external constituents. From meeting preparation, prioritization, and materials coordination, to calendar management, event planning, and support of other administrative-level projects, the Executive Assistant will play an integral role in supporting the Head of School’s Office, Board of Trustees, and the institution as a whole. The Executive Assistant will report to the Head of School. Who We Are: We are not your typical independent school. Education is not traditionally seen as forward-thinking. But that’s not the case at Beaver. Across all departments and functions, we welcome change and seek feedback to continuously improve. Our “Launch, Test, Refine” mindset promotes flexibility, risk-taking, open-mindedness, and innovation. Our business is providing a future-focused education rooted in real-world context and experience, and our clients are our students. Works independently performing a wide range of complex and confidential administrative and clerical support duties. Possesses excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external constituents. Creates a welcoming environment for all constituents, including students, faculty, staff, parents/guardians, alumni, visitors, and Board members. Responsibilities: The duties and responsibilities of this position include, but are not limited to, the following: Provide administrative support for the Head of School, including scheduling appointments, coordinating meetings, and overall calendar oversight; as well as managing conference registrations, hotel and travel arrangements, and assisting with projects as appropriate. Assist the Head of School and key administrators with work and events related to the Board of Trustees and its functions, including providing administrative support for the Chair and committee chairs, overseeing the set up of hybrid Board meetings and events, attending Board meetings, and recording Board meeting minutes. In conjunction with the Head of School, support relationships between the HoS office and internal and external constituencies by communicating efficiently and effectively, and supporting a warm, open and appropriately transparent atmosphere. Provide agendas and materials for Core Senior Leadership Team meetings, as well as recording meeting minutes. Plan campus-wide events hosted by the Head of School’s office. Collaborate with the BVR Hub, a joint endeavor between the school’s administrative assistants to support various needs of the entire institution, including schoolwide and division-specific events, management of the schoolwide calendar, coordination of set-up for events, and management of the supply room. Manage the budget and expenses for the Head of School office. Assist in the hiring process for administrative and select school-wide positions, including coordination of candidate interview schedules and, when applicable, travel and hotel arrangements. Maintain privacy regarding matters of a confidential and sensitive nature. Manage and serve as a liaison for school memberships, such as NAIS, AISNE, NEASC, etc., and gather and organize pertinent data for various reports and surveys. Other duties as assigned. Qualifications: Competitive candidates will demonstrate the following skills and mindsets: Embody the Beaver Mindsets of “Think Both/And,” “Make Excellent Mistakes,” and “Launch/Test/Refine.” Think fast, be creative and innovative, carry forward multiple projects and tasks at a time, and pivot quickly when needed. Be a master collaborator with a positive attitude and a sense of humor who can exhibit patience and grace when working with others. Have a strong working knowledge and comfort with standard office technology, such as Google apps, word processing applications, and spreadsheets, and a willingness to become familiar with school-specific software. Be unafraid to explore generative AI and other existing and emerging technologies to find efficiencies and make more room for the more strategic aspects of the position. Be an excellent writer and thoughtful communicator. Enjoy working in a youth-centered academic environment. Demonstrate attention to detail and pride in their work. Maintain confidentiality, demonstrate trustworthiness, and exhibit the highest level of professional integrity at all times. Breakfast and lunch are provided, as well as coffee and snacks. Free parking and close to the MBTA Green Line D. Beaver Country Day School Chestnut Hill, MA Learning Stage(s): Middle School, High School #J-18808-Ljbffr