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Programs Associate

3 months ago

Washington, United States National Asian Pacific American Bar Association Full time

SUMMARY OF FUNCTIONS

NAPABA is seeking a highly motivated professional to administer programs that foster community and open doors professionally through leadership training and career development for members and law students. The role is also responsible for providing administrative support to the NAPABA Law Foundation (NLF), a 501(c)(3) nonprofit organization that supports the Asian Pacific American legal community through fellowships, scholarships, education, and community partnerships.

The position requires strong project management skills and the ability to prioritize multiple projects simultaneously. The ideal candidate must be detail-oriented, thorough, accurate, and an effective and collaborative communicator with internal and external stakeholders. The Programs Associate will be an important contributor to the effectiveness and efficiency of NAPABAs strategic goal to optimize our programs to strengthen the sense of community and inclusion across our membership and mitigating the downward trend of Asian Americans entering the legal profession.

ESSENTIAL DUTIES AND RESPONSIBILITIES

MEMBER & LAW STUDENT PROGRAMS

  • Coordinate projects that foster mentorship and provide skill training and leadership development for members and law students. Key responsibilities include coordinating and executing the workflow processes such as timeline management, meeting scheduling, budget tracking, application management, website updates, and development of member facing communications.
  • Administer and market the NAPABA Law Foundations scholarship and fellowship programs.
  • Coordinate onsite registration and logistics for programs.
  • Distribute and collect evaluation surveys to assess program strengths and identify areas for improvement.
  • Provide excellent customer service to all membersincluding responding to requests, inquiries, and concerns related to programs.
  • Produce accurate and timely reporting of programming activities.
  • Maintain the resource center for AANHPI law students.
  • Perform other duties as assigned.

NAPABA LAW FOUNDATION ADMINISTRATION

  • Coordinate internal meetings, logistics, agendas, and minutes for the NLF Board of Governors and Committees.
  • Provide excellent customer service to all donorsincluding responding to requests and inquiries.
  • Maintain donor records including pledge processing, invoicing, donor receipts, and donor recognition.
  • Coordinate fundraising activities including the administration of event registration and logistical support.
  • Manage content and marketing needs for external communications to promote fundraising opportunities.
  • Maintain NLF webpages.
  • Perform other duties as assigned.

QUALIFICATIONS

We are a fast-paced, high-energy organization with a staff that is highly motivated to deliver quality member service. This position may experience high level work demands under tight timelines. The ideal candidate has a degree in business, nonprofit, or a related field and two or more years of project management and customer service experience.

  • Strong project management skills, organizational skills, time management skills, and the ability to work independently are all required.
  • Excellent analytical, critical thinking, and problem-solving skills.
  • Excellent member-oriented ethic and ability to interact positively and effectively with a variety of audiences (including internal and external stakeholders) using written, verbal, and nonverbal communications.
  • Ability to work accurately and efficiently under pressure and with multiple deadlines.
  • Strict attention to detail.
  • Capacity to adapt to new issues as they emerge.
  • Ability to use good judgment and work independently in a multi-task position.
  • Ability to interact professionally and effectively with staff, membership, the public, the board of governors, and volunteers.
  • Fluency or ability to develop fluency with work process tools used by the staff, including Microsoft Office, Slack, Asana, Box, and others.

LOGISTICAL REQUIREMENTS

  • NAPABA operates on a 37 work week with flexible hours and remote workdays.
  • Ideally, the candidate should reside in the DC metro area. But regardless of residency, the candidate must commit to work in-person in NAPABAs DC office regularly and as needed.
  • The candidate will be required to be present and available throughout the NAPABA Convention and during other NAPABA programs and events.
  • Periodic travel is required, estimated at one to two weeks in a 12-month period.