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Human Resources Onboarding Specialist

2 months ago

Springfield, United States Effingham Health System Full time

Job Type

Full-time

Description

Description

Are you interested in building a career with other TOP PERFORMERS?
Effingham Health System is committed to providing exceptional care and services in an environment that supports professional growth, diversity, and inclusion.
Every team member's experience and work-life balance are a priority in our organization.
EHS culture encourages and supports individuals in pursuing their career goals and well-being by providing work-life balance, flexible scheduling, career development, and all the benefits and perks you need for yourself and your family.

Benefits:

  • Retirement plans 403 (b) and 457
  • Health insurance
  • Dental Insurance
  • Vision insurance
  • Prescription Drug Plan
  • Hospital Discount
  • Flexible spending account
  • Paid time off
  • Extended Days off (Sick time)
  • Employee assistance program
  • Strive365 Wellness Program
  • Basic Life insurance (Employer Paid)
  • Voluntary Life insurance/Accident/Critical Illness
  • Disability (LTD and STD)
  • Tuition reimbursement
  • Legal and ID Shield
  • Discounted Gym membership
  • Cafeteria Payroll Deduction
  • Employee Perks Program
  • Student Loan Relief and Assistance
  • Employee Rewards and Recognition Program
  • Bereavement Leave
JOB SUMMARY
The Human Resources Onboarding Specialist directly reports to the Director of Human Resources. The primary responsibility of this position is to coordinate and manage New Hire Onboarding activities and ensure a positive employee experience in recruitment and employment. Additionally, the HR Onboarding Specialist is responsible for preparing reports to meet legal requirements, such as those from the Joint Commission, CMS, and the State. This role requires strict adherence to policies and procedures, with a focus on accuracy and confidentiality. All duties must align with federal, state, and local guidelines set by the Joint Commission, as well as organizational and departmental policies and procedures.

STANDARDS OF PERFORMANCE

1. Coordinate with HR Generalist Recruiter and hiring managers to ensure a smooth transition for new hires and providing support throughout the onboarding process.
2. Coordinate and schedule new hire intake appointments with Employee Health and Human Resources to familiarize employees with company policies, procedures, and collect required documentation based on job description.
3. Discuss, review, process, and fully explains pre-hire documentation during new hire intake:
•Job offers Letter.
•Job Description and Work Schedule
•Bonus if applicable
•Wage & Hour form
•W4 & G4 (Income tax withholding forms)
•Direct Deposit Form and Voided Check
•I-9 form.
•HIM Signature Card if applicable
•On-boarding Intake acknowledgement form
•Demographic information sheet
•Criminal Background Check Consent form
•Georgia Long-Term Care fingerprint consent form if applicable

4. Conduct employment verification and reference checks for new hires.
5. Initiates new hire NetLearning mandatory training modules and ensure employee training completion.
6. Act as the primary contact for new hires, answering questions, handling objections, and keeping them engaged.
7. Preparing onboarding documents and kits as and when required.
8. Welcoming new hires with prepared onboarding kits and hospital tour.
9. Gathering and filing all paperwork related to new hires.
10. Providing resources and support to new workers Making sure new hires are ready for their first day.
11. Track and report onboarding metrics to measure the effectiveness of the program.
12. Assisting new staff members to acclimate to EHS culture and their new roles.
13. Stay updated on industry best practices and trends in onboarding to continuously improve the process.
14. Collaborate with cross-functional teams to streamline and improve the onboarding process.
15. Assist HR Generalist Recruiter in Conducting New Hire Primary Source Verification (Licensure, Registry, Certification, Education, OIG, Criminal background checks, and National Fingerprint database check if applicable.
16. Accompany HR Generalist Recruiter attending job fairs, career fairs, community events, etc., to promote the EHS brand, screen, and interview candidates offsite.
17. Assists with special projects and events, including but not limited to holiday celebration, family fun day, Health Fair, Gala, charity committee, employee service award banquet, etc.
18. Performs other duties and projects as assigned to include organizational committees as needed.

Section 2

Responsibility Focused
1. Attends organizational and departmental orientation upon employment and completes annual update and health requirements thereafter in accordance with timeframes specified by organizational policy.
2. Demonstrates a working knowledge of and/or location of organizational policies and procedures as well as adheres to them.
3. Exhibits a working knowledge of information management, confidentiality, patient/resident's safety, corporate compliance and infection control.
4. Possess knowledge of reporting errors or near misses without fear or blame/punishment for reporting accidents/incidents. Addresses and reports problems as they arise.
5. Completes required competencies, licensure, certification and registration recertification in a timely manner, as well as participates in continuing education.
6. Arrives to work on time, on scheduled days, during scheduled hours. Maintains flexibility with work schedule in meeting the needs of the department.
7. Provides age specific care demonstrating knowledge of growth and development, system assessment and developing an interdisciplinary plan of care addressing culture, religion and ethnic preferences.
8. Attends 75% of mandatory departmental meetings and in-services.
9. Utilizes equipment and materials in a cost-effective manner.
10. Participates in performance improvement activities.
11. Serves as a preceptor in orienting and/or training new personnel.
12. Follows chain of command whenever issues or problems arise which are beyond scope of practice.
13. Performs essential job functions in an acceptable quantity and quality.

Customer Service Focused
1. Displays organizational core values: We are committed to quality through our service to excellence in patient care, facility operations and customer relations while showing compassion to needs of others. We are committed to leadership for vision and by our example with education in a learning culture for all employees. We are committed to accountability for our actions while we work with teamwork in which every employee participates displaying our creativity and encouraging innovation to improve quality and service and meeting our fiscal responsibility to provide quality, cost-effective services at all levels.
2. Regularly smiles and speaks to patients/residents, visitors and co-workers.
3. Pays close attention to and is considerate of concerns/matters that patients/residents, families, visitors and co-workers face through words and actions.
4. Displays willingness to help at all times and in all areas to meet the needs of the organization.
5. Displays a team player attitude and takes every opportunity to work well with others.

Leadership Focused
1. Adheres to schedules and plans. Makes recommendations to the Director of Human Resources to assist in the smooth and efficient operation of the department.
2. Monitors use of supplies and equipment.
3. Communicates information to peer staff that will affect them.
4. Works to resolve problems. Initiates change within scope and ability. Takes appropriate action.
5. Produces required volume of work. Maintains attention to work and meets deadlines.
6. Demonstrates ability to get along with others. Effectively communicates. Acts as a team player.
7. Displays organizational core values.

Section 3

Special Conditions
Communication: The ability to relate to people in situations involving more than giving and receiving instructions.

Direction, Control, and Planning: Adaptable to accepting the responsibility for the direction, control or planning of an activity. The employee may have to negotiate, organize, direct, supervise, formulate, practice or make final decisions.

Feelings or Ideas: Adaptable to situations involving the interpretation of feelings or ideas in terms of personal viewpoint. The employee may be called upon to use creativity, self-expression or imagination.

Influencing: Adaptable to influencing people in their opinions, attitudes, or judgements. The employee may be in a position to motivate, convince, or negotiate.

Measurable or Verifiable Criteria: Adaptable to making generalizations, judgements, or decisions based on measurable or verifiable criteria. The employee may make evaluations on the basis of data.

Performing Under Stress: Adaptable to performing under stress when confronted with emergency, critical, unusual and/or dangerous situations; or in situations in which working speed and sustained attention are make or break aspects of the job.

Sensory or Judgment Criteria: Adaptable to making generalizations, judgements, or decisions based on sensory or judgmental criteria. The employee may rely on one or more of the five physical senses or rely on knowledge gained by experience to make evaluations.

Set Limits, Tolerances, or Standards: Adaptable to situations requiring the precise attainment of set limits, tolerances, or standards. The employee may need to be precise, thorough, exacting or meticulous in regard to material worked; or in activities such as numerical determinations, record preparation, or inspecting.

Variety and Change: Adaptable to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure. Several duties in a job that require significant differences in technologies, techniques, procedures, working conditions, physical demands, and/or work situations constitute this factor.

Physical Strength:

Heavy Light Work: Exerting up to 25 pounds of force occasionally and/or up to 15 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects.

Physical Activities:

Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching.

Carrying: Supporting the weight of an object with hands and arms and moving from one place to another.

Climbing: Ascending or descending stairs using feet and legs and/or hands and arms appropriately.

Crouching: Bending the body downward and forward by bending legs and spine.

Eye-Hand-Foot Coordination: The ability to coordinate hand and/or foot motions with virtual stimuli in order to engage in or perform physical activities, such as typing, or mechanical equipment, etc.

Handling: Seizing, holding, grasping, turning, or otherwise working with fingers and/or hands.

Hearing: Perceiving the nature, intent or meaning of sounds.

Kneeling: Bending legs at the knee to come to a rest on knee or knees.

Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.

Pulling: Exerting a force so as to move an object toward the individual.

Pushing: Will use upper extremities to press against something with steady force in order to move forward, downward, or outward.

Reaching: Extending hand(s) and arm(s) in any direction, especially upward in placing or retrieving objects.

Sitting: To rest the body upright supports by the buttocks and thighs.

Standing: To be upright with the whole weight of the body on the feet.

Talking: Expressing or exchanging ideas by means of the spoken word.

Walking: Moving about on foot to accomplish tasks.

Seeing: The ability to perceive the nature of objects by the eye. The important aspects of vision are:

Acuity, Near: Clarity of vision at 20 inches or less.

Acuity, Far: Clarity of vision at 20 feet or more.

Depth Perception: Ability to judge distance and space relationships.

Color: Ability to identify and distinguish colors.

Occupational Safety and Health Administration (OSHA) Description of Work Environment
Tasks do not routinely involve exposure or potential exposure to blood, body fluids, tissues, or airborne particles.

Orientation Period
The first ninety (90) days this position as assumed is considered the initial employment period, for which the employee is subject to continuous review.

Statement:
The above statements are intended to describe the nature and level of work performed. They are not intended to be construed as an exhaustive list of all duties required of personnel.

Requirements

JOB QUALIFICATIONS
  • Minimum Level of Education: Education level equivalent to completion of High School; additional education or internship in the Human Resources field or the equivalent is preferred.
  • Formal Training: Basic entry-level clerical skills, verbal and written communications, interpersonal skills, ability to work both independently and collaboratively, Strong organizational and coordination skills, attention to detail and ability to manage multiple priorities.
  • Licensure, Certification, Registration: None Required
  • Work Experience: One year of clerical work experience or a recent high school graduate seeking an entry-level position in the human resources field. Internship experience in a healthcare setting is strongly preferred.
  • Computer Skills: Basic Computing and Applications literacy with the capability to effectively use Microsoft computer software to include Outlook, Word, Excel, PowerPoint.
  • Tools and Equipment Used: Calculator, personal computer, telephone, facsimile machine, paper shredder, copier, printer, standard medical equipment.