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Project Administrator

3 months ago

Irvine, United States OHLA USA Full time

Overview:

Who is OHLA USA?

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

OHLA USA , Inc. is seeking Project Administrators for various projects throughout southern California in City of Industry, Santa Clarita, Irvine, and Norco. These are full-time onsite jobs in a field office setting.

Responsibilities:
  • Personnel
  • Craft/Field New Hire paperwork
  • Upload and update employee data such as Union Pay Upgrades, tax forms, etc.
  • E-Verify
  • Assist project safety staff and IT with coordinating equipment for project staff
  • Accounts Payable
  • Complete 3-way match
  • Work with Project Manager to create change orders
  • Communicate and coordinate with Accounts Payable
  • Collect Certified Payroll from vendors
  • Accounts Receivable
  • Prepare owner billings
  • Reconcile billings with owner payments
  • Post all incoming payments from owners
  • Subcontractor Payments
  • Prepare Subcontractor accruals SOV's
  • Reconcile Subcontractor SOV's on a monthly basis
  • Finalize Subcontractor SOV's for payment
  • Collect all documents for Subcontractor compliance including CPR, Insurance, Union documents, and correspondence such as letters, etc.
  • Communicate with Subcontractors to ensure proper payment
  • Track and monitor any stop notices and bond claims on the project
  • Payroll
  • Receive timesheets from field
  • Verify cost codes and hours are accurate
  • Enter hours and verify with reports hours are entered correctly
  • Equipment
  • Accrue all equipment hours and maintain log equipment log
  • Create change orders for all monthly equipment purchase orders
  • Reconcile equipment hours
  • Month End
  • Prepare comprehensive Cast Forecast by project
  • Finalize Subcontractor and owner billings for prior months
  • Assist in all audits performed
  • Vendors to ensure they are paid in a timely manner
  • Collect Certified Payroll from vendors


Qualifications:

Qualifications

  • High School Diploma required
  • 3-5 years of administrative support experience, preferably in engineering or construction
  • Requires excellent communication and interpersonal skills, including verbal and written communication
  • Intermediate computer skills utilizing, Excel, Word, PowerPoint, Outlook
  • Bilingual in Spanish preferred

To learn more about OHLA USA, visit our website www.ohla-usa.com

Compensation: The base hourly rate being offered for this position is USD $25.00 per hour to USD $38.00 per hour. Please note that the salary range listed is specific to the role listed in California. Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.

OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.

OHLA USA and its subsidiaries (OHLA) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.

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Minimum Salary:
USD $25.00/Hr.

Maximum Salary:
USD $38.00/Hr.