Executive Assistant

3 weeks ago

Bedford, United States Lantheus Full time
Description

Lantheus is headquartered in Bedford, Massachusetts with offices in New Jersey, Canada, and Sweden. For more than 60 years, Lantheus has been instrumental in pioneering the field of medical imaging and has helped physicians enhance patient care with its broad product portfolio.

Lantheus is an entrepreneurial, agile, growing organization that provides innovative diagnostics, targeted therapeutics, and artificial intelligence (AI) solutions that empower clinicians to find, fight and follow disease. At Lantheus our purpose and values guide our behaviors in all interactions and play a vital role in creating a dynamic environment that contributes to our success. Every employee is crucial to our success; we respect one another and act as one knowing that someone's health is in our hands. We believe in helping people be their best and are seeking to bring together a diverse group of individuals with different viewpoints and skill sets to be a part of a productive and inclusive team.

SUMMARY OF ROLE:

Lantheus is seeking an Executive Administrative professional. This individual will provide executive administrative support to the Commercial Team located in the Bedford, MA office.

To be successful in this role, the Executive Administrative Assistant must have excellent organization and time management skills, calendar management, strong attention to detail, excellent communication and interpersonal skills, and the ability to prioritize and manage multiple tasks efficiently.

ESSENTIAL RESPONSIBILITIES:

  • Extensive calendar management, including scheduling appointments, coordinating in-person or virtual meetings, and scheduling travel arrangements and accommodations for Commercial Leadership team members
  • Responsible for onboarding and off boarding Commercial employees; collaborating with cross functional groups, e.g., IT, HR, etc.
  • Prepare and submit complex expense reports
  • Prepare various communication and meeting materials, such as PowerPoint presentations
  • Create requisitions, purchase orders and set up of new vendors; coordinate invoice payments and follow up
  • Coordinate onsite and offsite leadership and functional team meetings and events within, including ordering meals, booking meeting rooms, etc.
  • Liaison with internal and external stakeholders, including clients, vendors and employees
  • Prepare for, and attend team meetings as needed, taking meeting minutes and distributing them in a timely manner, and keeping action items updated
  • Provide administrative coverage for other administrative colleagues, as needed
  • Support special projects and analysis, as requested
  • Assist with the department budgeting
  • Provide general administrative support, such as shipping, copying and scanning documents

CAPABILIITIES / COMPETENCIES:

  • Handle confidential information and communication with all levels of management with a high level of discretion and confidentiality and in a professional manner
  • Excellent organization and time management skills
  • Excellent communication and interpersonal skills
  • Exceptional attention to detail and willingness to take on additional responsibilities, as required
  • Ability to work independently and prioritize and manage multiple tasks efficiently
  • Advanced knowledge of MS Office skills (PowerPoint, Word, Excel); previous experience using email and calendar software; understanding of Concur is preferred
  • Expert computer skills, as well as formatting, proof-reading and document preparation skills
  • A strong team player who is resourceful, highly organized, self-motivated, able to take initiative and problem solve independently
  • Ability to prioritize multiple tasks in a fast-paced, detail-oriented, and deadline-driven environment
  • Ability to interface well with all departments of the company and to represent the organization in a highly professional manner

PROFESSIONAL EXPERIENCE / OTHER REQUIREMENTS:

  • Bachelor's Degree is preferred with 5+ years administrative experience supporting Senior level executives in the Pharmaceutical/Biotech industry
  • Proven experience as an Executive Administrative Assistant or in a similar role
  • Ability to maintain the highest level of confidentiality and handle sensitive material with discretion and confidentiality
  • Required to be on-site in Bedford, MA office at least 4 days a week

Core Values:

The ideal candidate will embody Lantheus core values:

  • Let people be their best
  • Respect one another and act as one
  • Learn, adapt, and win
  • Know someone's health is in our hands
  • Own the solution and make it happen

Lantheus is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Lantheus is an E-Verify Employer in the United States. Lantheus will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the Lantheus Talent Acquisition team at talentacquisition@lantheus.com.

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