Administrative Assistant

2 weeks ago

Greenville, United States ORTEC Full time
Ortec has been providing custom chemical solutions and personalized service since 1980. With three plants and over 300 employees, we can meet the production needs of our customers while maintaining a high level of personalized service. We are large enough to get the job done, yet small enough to care. Even as the company grows and develops new services, we never forget the values that made us who we are as a company. We are a team. A family. A group of smart, talented, big-hearted individuals working together for the success of our customers and the growth of our communities.

AND WE HONOR OUR COMMITMENTS

What we do at Ortec is complicated at times. Why we do what we do is not complicated: We want to make a difference for our customers and our communities around us. How we do what we do is also not complicated: everything starts with Integrity.

WHY ORTEC? The foundation of Ortec is our talented, dedicated employees. Our commitment to delivering chemical manufacturing services with measurable quality has made us a trusted partner to some of the most familiar names in business. Our success is drawn from the experience, energy and teamwork of our employees, who consistently deliver results by anticipating change and executing solutions with confidence and passion. At Ortec, you'll be working with the latest technologies and tools, not to mention some of the industry's best and brightest minds. From the top down, this type of commitment and energy is radiated throughout the company. The result is a growing, dynamic, and rewarding place to work a company where we work as many and we win as one. You are a name, not a number

We offer an excellent benefit package, including:

Medical, Dental, and Vision Insurance

Company Paid Short-Term Disability and AD&D

On-Site Nurse

Company Paid Employee Assistance Plan

401k with match

And much more...

The Administrative Assistant roles play an important role in coordinating the daily activities for organization.

The selected candidates will be aligned to the President of Ortec, Inc.

The selected candidate's main work location will be at Ortec's Greenville, SC office location.

The Administrative Assistant will:
  • Demonstrate strong independent decision making and autonomy in support of the President
  • Act with discretion while performing a wide variety of operational and administrative activities that require handling of confidential information and business critical assignments in a professional business manner
  • Interact with management on behalf of Ortec, on site and in person at all levels across the business
  • Support business activities as needed/assigned
  • Set-up and organize meetings (including MS Teams and in-person) on behalf of leadership staff, including producing agendas, briefing participants and distributing paperwork as necessary
  • Coordinate arrangements for meetings, customer/vendor visits, conferences, lunches/dinners
  • Provide general office administration including ordering office supplies, supporting office equipment maintenance, processing facilities work requests
  • Partner with Human Resources to support onboarding of new hires for Greenville, SC office location including interview scheduling, onboarding coordination, office readiness, computer and other asset requests, and other relevant topics critical to the new hire experience
  • Coordinate complex travel arrangements and process all expense reports for President and other leadership staff as needed
  • Manage calendars and make all associated arrangements to ensure the smooth running of schedules for President
  • Prepare correspondence, invoices, distribution lists and other documents as requested, maintaining files, both electronic and hard copy
  • Work in partnership with the Human Resources, IT, etc. on organization charts and accurate maintenance of distribution lists and other forms of communication
  • Take on special projects, as needed
  • Exemplify Ortec Guiding Principles because at Ortec, "Everything starts with Integrity."
Position Criteria
  • Excellent collaboration, influence, written and verbal communication skills
  • Proven ability to maintain a professional and positive attitude during times of change and uncertainty
  • High degree of flexibility including being open and responsive to feedback
  • Relentless desire to drive/implement standard work across administrative activities, policies and procedures to drive efficiencies
  • Demonstrated expert level of proficiency in the suite of Microsoft software packages (Word, Excel, PowerPoint, and Outlook) and web collaboration tools
  • Flexible and adaptable to extend work hours as needed
  • This is not a remote role
Basic Qualifications/Requirements
  • High School Diploma or GED from an accredited institution
  • Minimum 5 (five) years of experience functioning as an Administrative Assistant for a Senior Leader, Executive, or Equivalent
  • Ability to work in US without Company sponsorship
Preferred Qualifications
  • Bachelor's degree in a relevant field from an accredited university
  • Strong desire to learn new skills to enable a higher level of support
  • Proven organizational and project management capability through effectively handling prioritizing multiple tasks, anticipating what's next, and problem solving
  • Hands-on experience driving lean initiatives or standardized work
  • Strong demonstrated team-based skills - knows when to lead and when to follow
  • Strong analytical skills, including the ability to compile data to drive decision making
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills and proven ability to inspire excellence and stimulate change

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