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Accounts Payable Specialist
2 months ago
Summary
The Accounts Payable Specialist oversees the accounts payable functions and serves as the first point of contact
for any billing matter. In addition to processing invoices and payments and managing AP subledgers, this individual
will provide guidance to the Accounts Payable Clerk on daily workflow. Strong communication skills both face-to face and in writing are essential, as this individual works across all lines of business within the company and
interacts with other departments on a regular basis.
Job Responsibilities (responsibilities may include but are not limited to the following)
•Manage the Accounts Payable email inbox and field tasks from the AP/AR Manager
•Collaborate with the Property Accounting team to solve any discrepancies with month end financials
•Provide additional support to the AP Clerk to backfill entries as needed
•Develop and maintain vendor relationships and resolve billing disputes in a tactful and effective manner
•Accurately code invoices to the appropriate account and entity
•Execute timely payment of vendor invoices and expense vouchers
•Manage the check-run process, ensuring that checks are accurate and distributed on schedule
•Disburse checks and ensure that vendors are appropriately taxed
•Record payables that auto-withdraw to enable accurate cash management
•Oversee the invoice processing and approval platform
o Ensure that invoices flow through this platform in a timely manner without errors
o Perform a daily review of payables approaching 30 days, and contact the appropriate Property Manager to
ensure the approval of transactions
o Add vendors and GL codes and create new assets as needed
o Audit vendors quarterly to ensure that they are invoicing through the proper channels
•Review the AP subledger to make sure all aged line items are addressed
•Assist with the year-end financial process, including 1099s and the Accounts Receivable audit
•Use technology and data analytical skills to enhance and improve the delivery of job responsibilities
•Identify patterns and problem areas and make recommendations to management on areas of improvement
•Collaborate with other departments to ensure accurate reporting
•Maintain accurate records and control reports, with the ability to identify and resolve potential issues
•Create and manage efficiencies within the Accounts Payable function
•Observe company policies and departmental controls to maintain compliance with company standards
•Perform other duties as assigned
Performance Objectives
•The 7 Core Values established by Crawford Hoying to maintain its desired culture
•Tactfulness and professionalism when handling billing disputes
•A willingness to learn a variety of concepts, practices, and procedures
•Face-forward interaction and engagement with other departments
•A strategic approach to problem-solving and troubleshooting
•Flexibility in taking on projects
•Timely payment of invoices and transactional accuracy
Preferred Knowledge, Skills, Education, and Experience
•2-3 years of Accounts Payable experience
•Strong analytical, problem-solving, organizational, and multitasking abilities
•Excellent interpersonal and communication skills, both written and verbal
•Results-oriented attitude with a sense of urgency and ability to work under deadline pressure
•Extensive knowledge of company policies and procedures
•Proficiency with Microsoft Office products, included advanced skills in Excel
•Bachelor's degree
Work Environment
The Accounts Payable Specialist works at the corporate office and interfaces with external and internal customers
on a regular basis. Core office hours are 8:00 am to 5:00 pm, Monday through Friday. The person in this position
must be available to work additional hours as needed in busy seasons.
Reporting Structure
The Accounts Payable Specialist reports to the Accounts Payable / Accounts Receivable Manager.
Physical Requirements
The physical condition of the Accounts Payable Specialist must be sufficient for the consistent and successful
completion of the responsibilities defined for this position and for conformance with all professional standards
defined for this position. This position frequently requires standing, walking, sitting, reaching with hands and arms,
and lifting up to twenty-five pounds.
