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Accounts Payable Specialist

3 months ago

Flower Mound, United States Quad Full time

As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.

The Accounts Payable Specialist is responsible for the timely processing, reconciliation and payment of AP vendor accounts, monitoring and responding to vendor inquiries through the shared AP mailbox. This position requires high volume invoice processing and will work directly with external Vendors, internal Procurement, Storeroom and Receiving teams for resolution of invoice holds.

This position is on-site in office at our Flower Mound, TX location.

KEY RESPONSIBILITIES

Processing of vendor invoices and credit memos for payment (PO and manual)

Resolving vendor invoice discrepancies and holds

Monitoring vendor statements and aging to ensure timing resolution

Knowledge of all payment types, exercises control and execution of same

Ensuring compliance with Sarbanes Oxley, GAAP and internal controls and Corporate policies

Customer service – internal and external

Maintain documents in compliance with laws, policy and confidentiality of records

Assist with special projects, admin task as needed to support the Accounts Payable/Finance teams

SCOPE

This position reports to AP Lead/Manager and is responsible for processing and reconciling vendor payables to ensure accuracy of financials.

JOB REQUIREMENTS

Appropriate education and/or experience may be substituted on an equivalent basis

Education:

Associate degree in Accounting/Finance or business field preferred but not required.

Experience:

1-2 years of experience in an Accounts Payable or finance environment preferred.

Knowledge, Skills & Abilities:

Proficient in Microsoft Office and other software tools

Strong verbal and written communication skills

Solid customer service skills

Ability to work in fast-paced environment with a keen attention to detail

Deals well with change with ability to handle multiple shifting priorities

Demonstrates experience in fast-paced environment with competing, multiple priorities

Business Acumen (Economics, Accounting)

#LI-TK1

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more.

Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.

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