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Human Resources Assistant

2 months ago

Carlsbad, United States Natural Alternatives International Full time

Since 1980, NAI has been a leader in nutritional health, bringing whole food-based supplements to a global population. NAI is a leading expert and manufacturer of dietary supplements. We are involved in every facet of the industry, including research, development, manufacturing and marketing and advocacy. As a company, we continue to grow with manufacturing locations in Vista and Carlsbad, CA. We are looking for seasoned and entry level candidates that are interested in working for a great company with opportunities to grow, competitive pay and benefits.

Benefits

  • Free medical (one plan) and other medical plan options
  • Dental, vision, life insurance and other voluntary benefit options.
  • $1,000 Employee Referral Bonus
  • 3 weeks vacation and 11 paid holidays
  • 401K including company matching and profit sharing
  • Opportunities for advancement
  • Comprehensive training
  • Tuition Reimbursement and more

Summary

The HR Assistant will be supporting daily Recruiting, Payroll, and Human Resources functions and processes.

Essential Duties & Responsibilities:

  • Manage part of the companys recruiting needs for various positions and departments
  • Provides additional support to onboarding tasks (e.g., follow-up with background company, new hire orientation scheduling, HR Dashboard)
  • Create various reports for HR and other departments
  • Maintains employee records by creating personnel files for hardcopy filing, updating electronic HR files, and storing other confidential materials. Keeps the HR file room organized and routinely maintains the active/terminated personnel files current and prepares for offsite storage.
  • Collects all offer letters and onboarding documents for placement in personnel file.
  • Orders departmental supplies and coordinates distribution.
  • Arranges employee appreciation events and including obtaining permits with City agencies
  • Complete I-9 for new hires and verifying documents provided and maintain the I-9 files to be in compliance
  • Enrolling employees into ADPs LMS and communication to those employees with overdue courses.
  • Creating flyers for company communication as needed
  • Prepares new hire orientation materials and serves as back up for New Hire Orientation
  • Meets new hires to onboard them as needed
  • Create and uploads 2nd floor safety inspections
  • Prepares documents for employee exit meetings or mailings and may conduct exit meetings as required.
  • Support Director of Human Resources with various tasks or projects
  • Travel to local manufacturing facilities to meet with management or employees as required
  • Performs other related duties as required and assigned.

Qualifications

  • College or AA Degree preferred
  • Minimum of 4 years office experience, preferably in human resources.
  • Working knowledge of ADP Workforce now a plus.
  • Bilingual in Spanish a plus
  • Must be computer literate and demonstrate working knowledge with Microsoft office (Outlook, Word, Excel).

Competencies

  • Must possess strong organizational and time management skills; attention to detail and ability to work independently at times is required.
  • Must be effective and professional in written and verbal forms of communication.
  • Must be able to maintain confidentiality regarding HR events, documents, and other information.

Supervisory Responsibilities

  • No direct supervisory responsibilities

Physical Demands

  • Typically sits for extended periods at a computer workstation.
  • While performing the duties of this job, the employee is regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms; stoop and kneel; talk and hear. The employee is frequently required to sit and stand.
  • Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust and focus.
  • Lifting requirement: Up to 25 pounds
  • The physical demands are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made upon request to enable individuals with qualified disabilities to perform the essential functions of the job.

Work Environment

  • Computer workstation and climate-controlled office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally enter production areas where personal protective equipment might be required to prevent or lessens exposure to airborne-borne powdered nutritional supplement substances.

Position Type/Expected Hours of Work

  • This is a full-time position. Days and hours of work are Monday to Friday, 8:00 am to 5:00 pm. Occasional evening and weekend work may be required as job duties demand.

NAI is an Affirmative Action/Equal Opportunity Employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, physical or mental disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current NAI employee who was conditionally offered the position