Administrative Specialist

1 month ago

Louisville, United States OptiMindHealth Full time
Administrative Specialist / TMS Technician

Position Requirement: Full-Time

FLSA Status: Non-Exempt

Location: Boulder, CO

Join a leading clinician-led behavioral health company today OptiMindHealth (OMH) is expanding and seeking compassionate professionals to join our team. Today, OMH provides superior behavioral health services to patients in Massachusetts, Colorado and Montana. Since 2016, we have specialized in serving both adult and adolescent patients in a supportive outpatient environment. Our practice strives to improve access to holistic and cost-effective mental health care while supporting our clinical and administrative staff in all aspects of their work. Our team members define this work as the perfect balance between flexibility and efficiency.

Part-time & Full-time positions available:

OMH offers a variety of part-time and/or full-time options to our team members. Packages can be customized towards every team member's needs. Packages can include some combination of:
  • Competitive Salary
  • Medical/Dental benefits
  • Paid time off (PTO) and paid holidays
  • Work-Life Balance
  • Flexible Work Schedule
It is common for team members to diversify their work today. Therefore, OMH's flexibility and part-time options are the perfect complement to your professional and/or personal commitments. You can feel secure that OMH will offer steady, consistent income throughout your tenure.

Responsibilities

Primary responsibilities:

The Administrative Specialist position is a multi-faceted role that affords the opportunity to engage patients on both a clinical and personal level. As an Administrative Specialist, you are responsible for facilitating the day-to-day activities of the business office, including check-in/check-out of patients, maintenance of patient records, scheduling of patients, accounts receivable, maintaining order and appearance of the office, presentation of financial and treatment care options, and online reputation management activities. In addition to these duties, the Administrative Specialist is also involved in direct patient care under the supervision of an OMH Psychiatrist or PMHNP, administering Transcranial Magnetic Stimulation (TMS) treatments to patients suffering from Treatment Resistant Depression.

Reception Management:
  • Manage day-to-day operations of Outpatient Mental Health office
  • Open and close office according to OMH protocol
  • Review the office for a neat, professional appearance and make necessary changes
  • Check the daily schedule for accuracy and confirm with all providers
  • Answer and respond to telephone calls and email correspondences with professionalism
  • Review and inventory supplies for the office and provide order to OMH Management.
  • Ensure that HIPAA Notice of Privacy Practices and other relevant notice(s) are properly displayed.
Patient Management:
  • Maintain a professional reception area; organize patient education materials, etc.
  • Greet and welcome patients and visitors to the practice
  • Check in patients according to office protocol, verifying and updating patient information
  • Manage recall and inactive patient system
  • Oversee patient relations; solicit feedback and handle patient complaints, under OMH Management indirect supervision
  • Help explain office policy to patients
  • Confirm the next day's appointments according to protocol and patient preferences
  • Review patient quick-fill list ("Waitlist") to try to fill in cancellation and no-show appointment times
  • Collect payment from patients at the time of treatment
  • Make follow-up appointments as needed at the direction of OMH clinician(s)
  • Review Financial and Care Contract agreements with patient at end of their appointment
Other Duties:
  • Administering Transcranial Magnetic Stimulation (TMS) treatments to patients suffering from Treatment Resistant Depression
  • Gather and accurately record insurance information from patients, update as necessary
  • Accurately file patient information in the practice EHR
  • Track cases and referrals to and from other practices
  • Sort, organize, and distribute mail
  • May assist with the design of marketing and promotional materials (print and electronic)
  • May assist with OMH advertising/recruiting ads for new staff
  • May assist with OMH office facility management
  • Solicit, monitor and respond to online reviews from patients
  • Online reputation management of the OMH brand
Leadership & Advancement:

OMH is a growing, clinician-led company with aggressive national expansion goals. Talk with our recruitment team today about the advancement opportunities available to you with OMH.

Qualifications

Requirements:
  • High school diploma
  • Minimum 2+ years of front office experience in a healthcare setting

If you are interested or have questions, Apply today Our dedicated recruitment team will reach out to you quickly to answer any questions to help you determine if OMH is the right "fit" for you.

The specific statements shown in each section of this Job Description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job's responsibilities/tasks may be modified and/or expanded over time. OMH will inform the employee when changes in the respective job description are made.

  • Administrative Specialist

    1 week ago

    Louisville, United States Commonwealth of Kentucky Full time

    Do you have a passion for civil rights and the preservation of those rights for others? The Kentucky Commission on Human Rights (KCHR) is the premier civil/human rights agency in the Commonwealth of Kentucky. The mission of the Commission is to eradi Administrative Specialist, Administrative, Specialist, Education

  • Administrative Specialist

    1 week ago

    Louisville, United States Commonwealth of Kentucky Full time

    Do you have a passion for civil rights and the preservation of those rights for others? The Kentucky Commission on Human Rights (KCHR) is the premier civil and human rights agency in the Commonwealth of Kentucky. The mission of the Commission is to e Administrative Specialist, Administrative, Specialist, Education

  • Administrative Specialist

    1 week ago

    Louisville, United States Commonwealth of Kentucky Full time

    The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults, and engage famili Administrative Specialist, Administrative, Specialist, Operations, Staff, Information

  • Administrative Specialist Senior

    1 month ago

    Louisville, United States Commonwealth of Kentucky Full time

    The Kentucky Transportation Cabinet is committed to meeting or exceeding the needs and expectations of our customers. Our focus is on people: our customers, our employees, and our partners. We will continually improve both the delivery of our product Administrative Specialist, Administrative, Specialist, Senior, Transportation, Customer Service

  • Administrative Specialist Senior

    3 weeks ago

    Louisville, United States Commonwealth of Kentucky Full time

    Apply for the most rewarding job you will ever have in your lifetime. At the Kentucky School for the Blind (KSB), we are making a difference in each student's life by "Empowering students who are blind and visually impaired to command their future." Administrative Specialist, Administrative, Special Education, Specialist, Senior, Skills

  • Administrative Support Specialist

    6 days ago

    Louisville, Kentucky, United States eTeam Full time

    About eTeameTeam is a fast-paced organization seeking an experienced Administrative Support Specialist to join our team.Estimated Salary Range: $45,000 - $55,000 per yearJob Description:We are looking for a highly organized and detail-oriented Administrative Support Specialist to provide general administrative support in our office environment. The ideal...

  • Administrative Support Specialist

    6 days ago

    Louisville, Kentucky, United States Doe-Anderson Full time

    Our agency is seeking a detail-oriented Administrative Support Specialist to join our team in Louisville, KY. This role will provide vital support to our office operations, ensuring that all tasks are completed efficiently and effectively.The ideal candidate will possess excellent organizational skills, be able to multitask with ease, and maintain...

  • Administrative Specialist

    6 months ago

    Louisville, United States OptiMindHealth Full time

    Administrative Specialist / TMS Technician Position Requirement: Full-Time FLSA Status: Non-Exempt Location: Boulder, CO Join a leading clinician-led behavioral health company today! OptiMindHealth (OMH) is expanding and seeking compassionate professionals to join our team. Today, OMH provides superior...

  • Senior Administrative Coordinator

    5 days ago

    Louisville, Kentucky, United States Dean Dorton Allen Ford Full time

    Audit and Business Consulting Support SpecialistAt Dean Dorton, we are seeking an experienced Audit and Business Consulting Support Specialist to join our team in Louisville, KY. This position takes on a high level of responsibility in our firm and is critical to meeting the needs of the audit and business consulting service groups.About the RoleThis is an...

  • Senior Administrative Professional

    5 days ago

    Louisville, Kentucky, United States Manpower Group Inc. Full time

    Job Title: Senior Administrative ProfessionalAre you a highly skilled and motivated individual looking for a new challenge? Our client, Manpower Group Inc., is seeking a seasoned Administrative Support Specialist to join their team in Louisville, KY.Salary Range: $16.00 per hourJob Description: Manage calendars, schedule appointments, and coordinate meetings...

  • Administrative Professional

    5 days ago

    Louisville, Kentucky, United States Kentucky Personnel Cabinet Full time

    **Job Summary:** We are seeking an Administrative Specialist to join our team at the Kentucky Commission on Human Rights (KCHR). As a key member of our staff, you will play a critical role in ensuring that all Kentuckians are treated equally and with respect.The KCHR is the premier civil/human rights agency in the Commonwealth of Kentucky. Our mission is to...

  • Healthcare Administrative Specialist

    6 days ago

    Louisville, Colorado, United States American Family Care Louisville Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Healthcare Administrative Specialist to join our team at American Family Care Louisville. As a key member of our medical office, you will be responsible for providing exceptional patient care and administrative support.Responsibilities:Prepare the clinic for opening by reviewing the facility,...

  • Administrative Support Specialist

    2 weeks ago

    Louisville, Kentucky, United States Vaco Full time

    OverviewWe are seeking a highly organized and detail-oriented Assistant Administrator to support the efficient day-to-day operations of our organization.The ideal candidate will provide administrative assistance, coordinate office activities, and ensure smooth communication and documentation across departments.

  • Administrative Support Specialist

    6 days ago

    Louisville, Kentucky, United States Radius Recycling Full time

    Job Summary:The Administrative Assistant will play a vital role in maintaining the smooth operation of our office. As a key member of our team, you will be responsible for providing administrative support to our management team, handling various tasks, and ensuring that all company policies and procedures are followed.Key Responsibilities:* Provide...

  • Administrative Support Specialist

    4 weeks ago

    Louisville, Kentucky, United States JobsRUs Full time

    Job SummaryThe Administrative Assistant role at JobsRUs.com. is responsible for providing complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment.Key ResponsibilitiesPlanning and coordinating meeting arrangements, travel, and lodgingCalendar management of meetings and...

  • Administrative Support Specialist

    6 days ago

    Louisville, Kentucky, United States Jobot Full time

    At Jobot, we are seeking a skilled Administrative Assistant to join our team on a part-time basis. This exciting opportunity will provide critical support to our team, ensuring that our office operations are efficient, organized, and aligned with our company's high standards.About the RoleThe Administrative Assistant will be the first point of contact for...

  • Administrative Support Specialist

    2 days ago

    Louisville, Kentucky, United States Pye-Barker Fire & Safety, LLC Full time

    Pye-Barker Fire & Safety, LLC is expanding its administrative team to include a multi-faceted individual who can learn quickly and multitask without direct supervision.Job ResponsibilitiesRespond to incoming phone calls and direct them as necessaryMaintain accurate customer service records through data entryProvide exceptional customer service by...

  • RN Navigator, PCP Administration, Days

    2 weeks ago

    Louisville, United States Norton Healthcare Full time

    Responsibilities The RN Navigator works closely with patients across all aspects of the continuum of care (primary care physicians, specialists, ancillary services, inpatient and outpatient facilities, wellness programs, etc.) to coordinate a care plan program. Under general administrative direction, they give patient education related to the patient's...

  • Administrative Support Specialist

    6 days ago

    Louisville, Kentucky, United States Kelly Full time

    Office Coordinator Job OverviewWe are seeking a highly organized and detail-oriented Office Coordinator to join our team in Louisville, KY. As an Office Coordinator, you will play a vital role in supporting the day-to-day operations of our office.Estimated Salary: $22-$27 per hourThis is a fantastic opportunity for individuals who are passionate about...

  • International Logistics Specialist

    2 months ago

    Louisville, United States Crown Staffing - Villa Park Full time

    Job DescriptionJob DescriptionInternational Logistics Specialist Job DetailsLocation: Louisville, KYExport Specialist: $49,000 - $52,000 annuallyImport Specialist: $47,000 - $49,000 annuallyJob Type: Full-timeAbout the RoleAs an International Logistics Specialist, you will be responsible for:Export Specialist: Managing multiple shipments, ensuring tasks are...