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Conference & Event Coordinator

2 months ago

Charlotte, United States Sports Business Journal Full time

Sports Business Journal is a globally recognized brand that is the go-to news and network source for thousands of sports business professionals. It produces breaking content daily, hosts more than 15 events annually, and offers excellent content to thousands of subscribers.

Job Title: Conference and Event Coordinator

Sports Business Journal produces and runs more than 15 senior-level conferences and events per year, with attendance ranging from 200 to 1000 executives. This is an exciting, full-time, entry-level position for an ambitious self-starter who can interact with senior-level sports executives.

What You Will Do:

The coordinator performs the following tasks for an assigned portfolio of events:

Liaise with confirmed speakers and/or their handlers, providing confirmation letters and event details and answering general questions about their participation.

Traffic, organize and post speaker biographies and photos.

Add speakers to database and maintain the event-specific master sheet.

Identify and train volunteers for events.

Day-to-day management of Cvent registration system.

Build and update in-person app and virtual platform.

Provide quality assurance for virtual audience on virtual platform.

Create mock floor plans in Social Tables.

Traffic RSVPs for special activities and VIP receptions/dinners.

Update conference and event microsites with speaker, sponsor and agenda information.

Assist with staff and speaker sleeping room reservations.

Assist with pre-event prep including packing and shipping supplies and printing of onsite documents.

Assist with on-site registration.

Assist Activation and Attendee Experience Managers on-site as needed.

Assist with post-event reporting, including but not limited to:

o Survey recaps

o Delegate lists

o App analytics

Open to adding new responsibilities that will coincide with the growth of SBJ and the events group.

Required Education, Experience and Skills

  • Bachelors degree or equivalent experience required, preferably in event management, hospitality, sports management or communications.
  • Strong verbal and written communications skills.
  • Strong verbal and written communications skills.
  • High energy level and strong work ethic.
  • Must work well in a team environment.
  • Highly organized.
  • Working knowledge of Microsoft Excel, Word and Outlook.
  • Working knowledge of Cvent is preferred but not required.
  • General understanding of Content Management Systems is preferred but not required.
  • Experience in conference or event management, coordination or production is preferred but not required.
  • This position requires travel and non-traditional work hours.