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Business Office Manager

2 months ago

Oak Grove, United States Frontier Management (OR) Full time

Aspire Senior Living of Oak Grove is a leading provider of long-term care services dedicated to enhancing the well-being of our residents. We are committed to providing compassionate and high-quality care in a supportive environment. As we continue to grow, we are seeking a dynamic and detail-oriented individual to join our team as a Business Office Manager/ Payroll Clerk.

Position Overview:

The Business Office Manager/Payroll Clerk will play a crucial role in the financial management and administrative operations of our facility. This position requires a skilled professional with a strong background in payroll processing, financial management, and office administration. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities

Payroll Processing:

  • Manage Semi-Monthly payroll for all staff members.
  • Ensure accurate and timely time keeping for employees.
  • Address payroll-related inquiries and discrepancies.
Financial Management:
  • Oversee billing and accounts receivable processes.
  • Manage and compile with Medicare and Medicaid billing regulations
  • Coordinate with the billing team on benefits.
  • Process daily/weekly Accounts Payable to payable software.
  • Maintain resident trust accounts and comply with state regulations regarding funds.
  • Assist in budget preparation and monitoring financial performance.
  • Collaborate with the finance team to ensure compliance with regulations.
Office Administration:
  • Supervise and coordinate administrative functions within the business office.
  • Maintain organized and efficient record-keeping systems.
  • Assist with human resources tasks, including benefits administration.
Communication and Collaboration:
  • Effectively communicate with staff, residents, and external vendors.
  • Collaborate with other departments to ensure seamless operations.
  • Participate in meetings to discuss financial and administrative matters.
Education and Experience:
  • Proven experience in payroll processing and financial management.
  • Familiarity with long-term care regulations and compliance is a plus.
Skills:
  • Proficient in payroll software and Microsoft Office Suite.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal abilities.
  • Detail-oriented with a high level of accuracy.
Attributes:
  • Ability to work independently and collaboratively in a team.
  • Strong organizational and time-management skills.
  • Adaptable and able to thrive in a dynamic work environment.