General Administrator
4 weeks ago
Position Overview:
The General Administrator is responsible for basic office, IT, and maintenance tasks.
Responsible for office-related tasks such as mailings, key fob/security pin management, office supply ordering, invoices, etc.
Responsible for maintenance-related tasks such as basic handywork, contracts, etc. Responsible for basic technology needs of employees.
Essential Duties and Responsibilities:
- Payment of invoices and submission for approval in company portal
- Office supply ordering
- Maintaining the building key fob and security pin program
- Handling incoming/outgoing mail
- Manage office sign-in sheets and visitor logs
- Ensure required safety checks are completed on time, system checks, communicate with fire
department as necessary, etc. - Changing lightbulbs, hanging wall de?cor, small cleanups, small repairs, basic furniture
building/ordering, etc. - Schedule cleaning service, rug rental, landscaping, snow clearing, pest control, security, etc.
- Schedule vendors such as electricians, HVAC provider, utilities, elevator service, etc.
- Work with contractors and City of Richfield for building issues and expansion projects
- Manage & pay property taxes, commercial building insurance, company vehicle auto insurance
- Manage vendor invoices and payment, order printer toners and replace the toner, call the vendor
for tech support when there is a hardware issue or repair service, user support for the printing error - Communicate with the physical security vendor (South East Security)
- Manage the physical security systems (CCTV, Door Lock, doorbell, etc)
- Place an order for a new phone device and DID number for the new hires
- Set up and install a new phone device
- Update AA (Auto Attendant)
- Update Holiday at the Contact Center
- Communicate with the Internet Service Provider when there is a Service Outage
- Expatriate vehicles (Ally, Genisis, etc.), company cell phones (Verizon), etc.
- Speak with and provide information to contractors
- Ensure that safety policies are upheld
- Maintenance upkeep
- Exceptional verbal and written communication skills.
- Highly proficient level computer skills including Ms. Word, PowerPoint, Excellent Excel.
- Excellent telephone personality skills.
- Excellent time management skills.
- Highly energetic and self-starter.
- Decision-making, problem resolution and creative thinking skills.
- Able to multi-task the activities with shifting priorities.
- Should be honest, assertive and systematic.
- Computer literate with knowledge of all Microsoft Office Applications especially Excel and Power
Point, etc., Excellent Excel skills - preferred
- 3-5 years of maintenance experience
- 3-5 years of technology experience
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