Office Assistant
1 month ago
Location : Snow College - Richfield, UT
Job Type: Part-time
Job Number: 00487
VP Organization: Technical Education and Workforce Engagement
Department: Career Services
Opening Date: 05/16/2024
Closing Date: Continuous
Description
Snow College is seeking an enthusiastic, highly-skilled, self-starter looking for a rewarding environment in which they can make a difference to students seeking career employment, paid internships or student jobs.
Under minimal supervision, the Administrative Assistant uses independent judgment to support the Career Center team, coordinate complex and varied administrative tasks to serve the campus community, and assist students in their job search needs. They will serve students and employers, ensure employer usage and satisfaction with our online job posting and recruiting system, assist with marketing and events, and use software and databases to gather information and write reports.
This position is an hourly staff position for 20 hours per week. The position works part-time in an office setting weekdays, approximately 4 to 5 hours per day between 8 AM and 5 PM.
Qualifications
- Two years of professional work experience or an Associate's Degree.
- Minimum of one year of administrative experience; prefer one year of working with student populations, or one year in a customer service capacity.
- Proficient with Microsoft Office applications; particularly Word, Excel, Outlook, and PowerPoint. Must be able to work efficiently and effectively with customized databases and technology. Experience working with student services specific software (Banner/Badgerweb) a plus.
- Good to excellent spelling, grammar and written communication skills.
- High level of interpersonal skills as you assist a variety of clients (employers, students, faculty, staff and community).
- Excellent time management skills and meticulous attention to detail.
Major Responsibilities/Duties
- Greet guests, make appointments, provide information, answer calls, answer emails all while maintaining a welcoming and professional experience.
- Coach students and alumni on current resume styles, job search skills, networking and professional development.
- Purchase department supplies and materials, process budget forms and transfers.
- Maintain and update office files and documents.
- Create and provide marketing materials for websites, screens, and social media.
- Support and document activities related to Student Workforce & Professional Engagement programs which include campus student employment, work-to-learn program, internships, AmeriCorps, other work-based activities at both campuses.
- Gather data for exit surveys, satisfaction surveys, departmental research, and assist with reporting of the data outcomes.
- Support on-campus recruiting activities and events for our employer partners such as job fairs, networking nights, employer tabling, professional development events, and on-campus employer interviews.
- Mentor and coach student employees in their tasks. Model positive professional behaviors and standards.
- Additional duties as assigned by Career Center Director including special projects.
Additional Information
Applications received by 11:59 PM on May 29, 2024, will be eligible for review by the hiring committee. Applications received after that date may not be reviewed by the hiring committee unless deemed appropriate by the college administration.
Snow College is an Equal Opportunity/Affirmative Action employer and educator.
With campuses in both Ephraim and Richfield, Snow College offers programs and courses that are highly interactive and are designed to reach a broad spectrum of students: high school students desiring college courses, traditional on-campus students, technical education students, online students, non-traditional students who wish to start or complete a degree. Snow is committed to the success and positive experience of every one of these students.
Snow College is a two-year public college, and in January 2020, The Chronicle of Higher Education ranked Snow College #1 in the nation for student success in two-year colleges. Located in the heart of Utah, at the foot of the Wasatch Mountains, Snow College is one of the oldest comprehensive two-year college in the Western United States.
The College was established in 1888; excellence continues to be the hallmark of all our work and activities. We are the preferred choice of approximately 6,000 students, with 600 students attending the Richfield campus, who want a small College experience filled with a variety of many different activities, events, and performances. With campuses located in Ephraim, Richfield, and online, students complete degrees in Associate of Arts, Science, or Applied Science with numerous specialized, short-term technical training certificates and diplomas including a few Bachelor's degrees. To learn more about Snow College, please visit our website.
To find out the most current information on perks offered by Snow College to part-time employees, please review the following
362 PART-TIME EMPLOYEE PRIVILEGES
April, 1997; Rev/May, 2000 (Effective July 1, 2000)
Definition.
A part-time adjunct faculty member is employed at less than 75% time annually and teaches at least one credit hour or more.
A part-time staff member is employed at less that 75% time annually. The employment time is three continuous months at an average of 15 hours a week.
Student hourly employees are exempt from the part-time privileges of this policy.
Privileges.
Upon authorization by the hiring department, part-time employees as defined under this policy will be issued a Snow College Part-Time Staff/Faculty Identification Card at the time of hire. The card entitles the holder to all of the privileges associated with a Full-Time Staff/Faculty Identification Card including, but not necessarily limited to, general admission or discounted prices for athletic and cultural events; Snow College library card issuance; computer network, Web, and e-mail access; bookstore sponsored discounts; and other discounts associated with the ID card at either campus. Supervisors have the right to terminate the privileges at any time during the fiscal year.
Non-inherent Privileges.
Privileges of full-time employees such as, but not necessarily limited to, college parties or gatherings, professional development activities, office/computer/telephone access, current expense budgets may be provided to part-time employees only at department discretion.
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