Office Manager

3 weeks ago

Richfield, United States Foundations Worldwide Full time
Job DescriptionJob Description

Foundations Worldwide, Inc is a rapidly growing, Ohio-based, children’s product company. Encompassing four core brands, our growth strategy is centered around product innovation and the expansion of our online presence. We are committed to providing products that exceed our customers’ expectations in innovation, quality, design, and delivery. We are seeking a versatile Office Manager with a broad range of skills to support various functions within the organization. This role will be broken down into four key areas of responsibility including: office/property management, general HR/payroll, executive support, and accounting.

Duties & Responsibilities

The office and property management responsibilities will be for our Richfield office location. You will need to coordinate the day-to-day management, operational functions, and financial aspects for both our office and our tenants. Specific tasks associated with this part of your role include:

  • General office organization.
  • Review and approve supply requisitions, order supplies and equipment as needed.
  • Interface with IT/service providers on proper functioning of office equipment (phones, copiers, postage machine, etc.).
  • Coordinate snow removal, landscaping, janitorial services, repair, and maintenance needs.
  • Manage building security/badge access software and badge inventory.
  • Attend to service requests by tenants.
  • Delegate tasks to outside contractors and maintenance staff as needed.

The general HR/payroll responsibilities will include managing all aspects of onboarding both hourly warehouse associates, as well as salaried employees. You will leverage various channels and our applicant tracking system to identify potential candidates, while promoting our organization both internally and externally. As the face of our company, you must enjoy working with people and helping them succeed. Additionally, you will administer benefits and process bi-weekly payroll. Specific tasks associated with this part of your role include:

  • Work with internal leadership to screen candidates, schedule interviews, solicit feedback and usher them throughout the recruiting process, ensuring top-notch communication.
  • Perform employment compliance and administrative matters (I-9, E-verify, HR actions).
  • Process and track unemployment claims, COBRA, & Worker’s Comp.
  • Facilitate employee onboarding, conduct employment verification, new hire paperwork review, and file creation.
  • Maintain all employee documentation and employee personnel files, including PTO tracking and insurance premium reporting for payroll processing purposes.
  • Responds timely to inquiries regarding human resource policies, procedures, and employee benefit plans, as well as employment verification.
  • 401k management including bi-weekly submissions, census, etc.
  • Handle and coordinate healthcare open enrollment process.
  • Follow termination processes from start to finish, assuring that both employee and company documents are timely, accurate and compliant.

The executive support responsibilities are critical in supporting the CEO while being his “right-hand person,” thus enabling him to advance company initiatives and goals. The dynamic nature of this role requires that the ideal candidate has exemplary time management skills and the ability to identify and anticipate the CEO’s needs. You must interact seamlessly and with a professional demeanor across a broad range of individuals including internal team members and external contacts (legal, banking, community members, etc.). You will be expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion. Specific tasks associated with this part of your role include:

  • Organize and schedule meetings, appointments, and travel arrangements for the CEO.
  • Assist with the coordination and planning of company events and meetings.
  • Perform data entry and maintain accurate records and files.
  • Handle phone calls, emails, printing, faxing, copying, and mailing requests.
  • Prepare documents, reports, memos, and presentations.
  • Prioritize matters of attention for the CEO and redirect as necessary or handle personally as appropriate.
  • Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Perform ad-hoc administrative support activities to CEO and other leadership as needed.

The accounting aspect of this role will require you to support various aspects of accounts receivable, accounts payable and payroll reporting for both real estate LLCs and operating entities. Must have excellent numerical and analytical abilities, a sound understanding of accounting and financial principles, and a keen eye for detail. Proficiency in using accounting software is also a must.

Requirements

To be successful in this role, we are looking for the following:

  • A team player, who is confident interacting within all levels of the organization in a friendly, positive manner while demonstrating excellent verbal and written communication skills.
  • Exceptional attention-to-detail with strong editing, and proofreading skills.
  • Outstanding time management with a proven ability to meet deadlines is paramount.
  • Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  • Exhibits sound judgment with the ability to prioritize competing requests in a decisive manner.
  • Proactive, go-getter who is resourceful and thrives in a fast-paced environment.
  • Proven work experience as a HR Manager/Office Assistant or similar role.
  • Comfortable recruiting candidates leveraging an internal recruiting system and various social platforms.
  • Previous accounting, payroll processing, HR benefit and compliance experience.
  • Must be able to demonstrate discretion when dealing with confidential information and situations.

Benefits

If you are looking to join a growing organization, with tremendous opportunity, where your hard work significantly impacts everyone’s success, then Foundations Worldwide is the place for you. While we believe in work/life balance, we feel in-person collaboration is essential. This is an ONSITE position at our Richfield, OH office. We offer personal flexibility with a competitive salary, full benefits (medical, dental, vision, life insurance) HSA, generous PTO, product discounts, and 401k options. Foundations Worldwide, Inc. is an Equal Opportunity Employer and complies with all applicable employment laws.

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