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Payroll Specialist
2 months ago
Job Title:
Payroll Specialist
Locations:
Corporate- onsite
Reporting to Manager:
Payroll Manager
FLSA/Classification:
Non-Exempt
Wage Band:
Min-$85000 Mid-$88,332 Max-$93000
Job Summary:
As the Payroll Specialist, you will perform highly complex and independent payroll support duties utilizing a primary payroll software system, ensuring pay is processed on time, accurately, and in compliance with government regulations. MUST be bilingual
Supervisor Role:
Primary Duties and Responsibilities:
Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
Prepares and processes payroll and other financial documents. Review, calculate, and process payroll changes and adjustments.
Review and reconcile payroll records for accuracy. Maintains, scans, and files payroll records for future reference.
Prepares and executes state and federal payroll taxes. Assists employees in payroll deductions and withholdings.
Coordinates timekeeping activities with all departments. Maintains accruals electronically.
Provides information to employees and outside agencies regarding payroll issues.
Calculates and processes all elected and mandatory payroll deductions, including taxes, child support orders, insurance, and garnishments.
Reviews and maintains updated procedures. Assists and coordinates the workflow and procedures between the Payroll and Operations departments.
Trains and oversees employees who perform entry of time and attendance functions.
Prepares direct deposit information for transmittal to the bank before established deadlines.
Generates payroll and financial reports for various departments-and monitors bank activity for direct deposit returns.
Balances and prepares payroll tax returns.Generates new employee files as needed and maintains ongoing employee file accuracy.
Process requests from governmental agencies, including garnishments, EDD claims, verifications of employment, etc.
Actively participate and assist with the development and execution of new company policies and processes.
Performs other duties as assigned.
Required Experience and Education:
Associate Degree in Business Administration/Finance required; Accounting Degree preferred
Three plus years in a Payroll Office performing all payroll functions and additional payroll office experience in lieu of an Associate degree.
Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Strong supervisory and leadership skills.
Proficient with Microsoft Office Suite or related software.
Proficient with payroll software.
Proficient in ISloved, TalentReef and Ceridian.
Required Knowledge, Skills, and Ability:
Ability to manage, organize, and prioritize tasks to meet strict payroll and company deadlines.
Competency in Microsoft applications including Word, Excel, and Outlook with moderate Excel skill level
Must be able to exercise discretion and independent judgment in managing payroll and related activities.
Experience with iSolved or equivalent payroll systems is strongly preferred.
Knowledge of talent and workforce management solutions
Team Player. We must be able to pool our knowledge and energy to work in tandem to thoroughly understand and productively respond to all of the business challenges.
Strong communication skills (verbal, phone, and written)
High-level attention to detail and the ability to multi-task is an asset.
PHYSICAL WORK CONDITIONS
Usually, I work indoors, but I may, on occasion work outside.
Are exposed to sounds and noise levels that are distracting or uncomfortable on a weekly basis. Factory machines can be quite loud.
Work near others. They often share the same workspace.
Depending on the worksite, it may be exposed to contaminants. They may wear safety gear to protect themselves.
WORK PERFORMANCE
Must be sure their work is exact. Errors or omissions could cost the organization money.
Make decisions that affect employees and clients daily. They rarely consult a supervisor before deciding a course of action.
Regularly make decisions that strongly impact their employer's finances and reputation.
superior first.
Abide by strict daily deadlines. This makes the work environment competitive.
Repeat the same physical or mental activities.
Generally, work a set schedule.
Work full time. Overtime is common.
Prolonged standing and walking are routinely required. Routinely lifts and carries objects weighing up to 25- 50 pounds. Routinely required to stand, walk, bend, carry, crouch, grasp, hold, kneel, lift, push/pull, reach, sit, squat, stand, stoop, stretch, turn, twist, talk, listen and communicate with others. I understand that this job description is not intended to be an exhaustive list of the tasks that may be expected of me. The company reserves the right to modify this job description from time-to-time to meet business needs. Should I need any clarification or have questions, I agree to speak with my supervisor or a manager.
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