Operations Support Administrator

2 weeks ago

Benicia, United States Underground Construction Company, Inc Full time

Overview:

The Operations Support Administrator is tasked with assisting the Operations Specialist. This will include evaluating and coordinating office operations, ensuring structural effectiveness and efficiency and overseeing administrative activities. This role will also have elements of Union affiliations, contract management, specifically with subcontractor contracts, safety compliance, and insurance.

  • 5+ years of experience in Administration AND experience working in Construction- Required
  • 1+ years of Construction Contract AND Insurance experience- Required. This role requires a strong understanding of negotiation tactics, particularly in the context of contracts.

About UCCO:

Underground Construction Co., Inc. has provided quality gas, power, airport fueling and telecom construction services for over 80 years. Since laying our first pipe in 1936, we have successfully completed thousands of government, commercial and private sector construction projects throughout the United States. Underground Construction Co., Inc. is one of the oldest and most respected contractors in the West. We continue to lead our industry in safety, quality, customer satisfaction and community service. Our complete and diverse range of construction services includes gas transmission and distribution, electrical transmission and distribution, airport fueling facilities, industrial and special projects, telecommunications, and utilities.

Responsibilities:
  • Supports Operations Specialist as needed with developing presentations, reporting, and subcontract agreement management.
  • Assist in the coordination of office operations and procedures.
  • Assist with the coordination of and provide customers with a point of contact regarding Divisions' prequalification packages, information requests, and proposals.
  • Present Operations Specialist with special permit requests, certificates of insurance, and bonds for Division projects.
  • Present for approval client invoices, ensuring smooth communication between specific Division projects and the Accounting Department.
  • Provide an additional point of contact for employee inquiries and advance to Human Resources for resolution as needed.
  • Assist in the oversight of lease agreements, including the maintenance and alteration of office areas and equipment, layout, arrangement, and housekeeping of office facilities.
  • Supports in the negotiation and purchase of office supplies and furniture, office equipment, etc., for the staff, ensuring proper purchasing policies and budgetary restrictions are adhered to.
  • Supporting the Operations Specialist with updates on facility day-to-day operations.
  • Ensure accurate and efficient submission of subcontract agreements and work authorizations.
  • Ensure compliance of all subcontractors requested by the project team, in conjunction with the Operations Specialist.
  • Assist with the review of subcontractor Certificates of Insurance (COIs) for expired coverages and job-specific verbiage.
  • Request new unexpired insurance documents from subcontractors and review them for accuracy.
  • Engage with Director of Operations on Union related tasks and procedures.
  • Other related duties and projects as assigned.
Qualifications:
  • 5+ years of experience in Administration AND experience working in Construction- Required
  • 1+ years of Construction Contract AND Insurance experience- Required. This role requires a strong understanding of negotiation tactics, particularly in the context of contracts.
  • Bachelors degree in business, Accounting, or Finance preferred.
  • Proven office management, administrative, or assistant experience.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Demonstrated ability to work effectively in a team environment.
  • Ability and willingness to travel as needed.

Supervisory Responsibilities

  • None

Physical Requirements

  • Sedentary work: Exerting up to 10 pounds of force occasionally or a negligible amount frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Long periods of using a computer.

Pay- $37.00 - $ 43.00 /Hourly *Depending on Experience

Benefits include-- Medical, Dental, Vision, 401K

Our projects are regulated by federal and state laws which require all employees to successfully pass criminal background checks, MVR, and drug tests (post-employment and random testing). The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. This job description is subject to change at any time.

Our Company is an equal employment opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply.

EO/AA/Disability/Veteran Employer

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