Executive Secretaries and Administrative Assistants
1 month ago
16277 Valhalla, NY 10595 Executive Secretaries and Administrative Assistants DOE Contract OPEN If you are unable to click on links above to submit resume, you may email your resume to jobs@iit-inc.com Subject= IIT Career Site/Resume for JobID=16277 (Executive Secretaries and Administrative Assistants) in Valhalla NY 10595 (NON) Estimated Length: 12 months9am-5pm M-F Requirements This position performs paraprofessional duties and provides direct program and administrative support to the DCCS Westchester Regional Office. The work conducted by this position consists of assisting with the collection and analysis of data, correspondence management, record and file management, telephone support, assisting with implementation and compliance of federal requirements, scheduling and calendar management, meeting preparation, assisting in the preparation, review and evaluation of a variety of reports and records, making routine determinations of compliance with agency rules and regulations, as well as other activities as directed by the Regional Office Manager. The position provides overall support to the Albany Regional Office operations. 1. Answers incoming calls and/or acts as coverage for staff lunch/breaks. 2. Identifies self and unit/program to caller. 3. Listens to caller and asks clarifying questions when necessary. 4. Refers calls to the appropriate person and/or agency. 5. Maintain a working knowledge of word processing computer programs used by the Agency (i.e., Microsoft Word, Excel and PowerPoint). 6. Review incoming correspondence and drafts responses where appropriate. 7. Type correspondence, documents, records, and other written material. 8. Reviews work for accuracy before distributing. 9. Produces work by designated deadlines. 10. Files correspondence and other materials as needed. 11. Processes incoming documents/forms as specified by the unit/facility head or designee. 12. Tracks documents through the administrative process. 13. Gather, compile and prepare data from manual or automated files and other sources for various reports, records, etc. 14. Reviews menu of meeting rooms; identifies and reserves available meeting room for selected meeting day/time. 15. Uses Outlook meeting scheduler to coordinate calendars of attendees and provide notification. 16. Sends meeting notices to identified participants. 17. Compiles, copies and distributes meeting agenda and material needed by participants in advance. 18. Arranges for teleconferences, smart boards and other special equipment required for the meeting. Founded in 1995, IIT is a leading provider of Workforce Solutions to Government and Fortune-1000 organizations. IIT is a winner of Inc-500 award . IIT's core services include: Consulting for projects / IT Outsourcing IT staffing (Contract / Temporary / Contingent / Consulting) Custom Workforce Solutions Recruitment Process Outsourcing (RPO) Headquartered in New York, IIT has over 400 consultants deployed at Client Sites. Other IIT highlights include Winner of Ernst & Young / USPAACC Fast-50 award 2 consecutive years NYSA Member - New York Staffing Association - Regional Affiliate of ASA / American Staffing Association Biweekly Direct Deposit for W2 Consultants Visa and Green Card sponsorship opportunities for qualified individuals Local contact for you to meet and talk to anytime (not someone sitting overseas in a different time zone) #J-18808-Ljbffr
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Administrative Assistant; Legal Office
1 month ago
Valhalla, United States Madison Approach Full timeJob DescriptionJob Description#zrJob Summary: This is a long-term temporary assignment working on-site, Monday-Friday 8:30am-5pm. Under general direction, the Administrative Assistant performs administrative tasks for Department of Legal Affairs.Responsibilities:Answer all incoming telephone calls for legal department and routes accordingly.Maintain multiple...
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Administrative Assistant; Legal Office
2 weeks ago
Valhalla, United States Madison Approach Full timeJob DescriptionJob DescriptionJob Summary: This is a long-term temporary assignment working on-site, Monday-Friday 8:30am-5pm paying $20-22/hr. Under general direction, the Administrative Assistant performs administrative tasks for Department of Legal Affairs.Responsibilities:Answer all incoming telephone calls for legal department and routes...
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Administrative Assistant; Legal Office
4 weeks ago
Valhalla, United States Madison Approach Full timeJob DescriptionJob Description#zrJob Summary: This is a long-term temporary assignment working on-site, Monday-Friday 8:30am-5pm paying $20-22/hr. Under general direction, the Administrative Assistant performs administrative tasks for Department of Legal Affairs.Responsibilities:Answer all incoming telephone calls for legal department and routes...
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Valhalla, United States Madison Approach Full timeJob OverviewThis position offers a long-term temporary opportunity for an Administrative Coordinator within the Department of Legal Affairs. The role requires on-site presence during standard business hours, Monday through Friday.Key Responsibilities:Telephone Management: Handle all incoming calls for the legal department and direct them...
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Administrative Assistant; Legal Office
4 weeks ago
Valhalla, United States Madison Approach Full timeJob DescriptionJob Description#zrJob Summary: This is a long-term temporary assignment working on-site, Monday-Friday 8:30am-5pm. Under general direction, the Administrative Assistant performs administrative tasks for Department of Legal Affairs.Responsibilities:Answer all incoming telephone calls for legal department and routes accordingly.Maintain multiple...
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Administrative Assistant; Legal Office
4 weeks ago
Valhalla, United States Madison Approach Full timeJob DescriptionJob Description#zrJob Summary: This is a long-term temporary assignment working on-site, Monday-Friday 8:30am-5pm paying $20-22/hr. Under general direction, the Administrative Assistant performs administrative tasks for Department of Legal Affairs.Responsibilities:Answer all incoming telephone calls for legal department and routes...
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Valhalla, United States Partnership Employment Full timeJob DescriptionJob DescriptionImmediately hiring an Administrative Assistant for a private higher education organization located in Westchester. Hybrid-Remote schedule Monday - Friday 9am - 5pm. The Administrative Assistant will provide direct support to the Contracts team and be responsible for document review and data management. We are seeking an...
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Administrative Assistant-Field
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Office Operations Coordinator
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Valhalla, New York, United States Wellpath Full timeAbout the RoleThe Administrative Assistant plays a vital role in ensuring the efficient operation of the department. This position is responsible for providing administrative and clerical support to senior management, ensuring seamless communication and effective office operations.Key ResponsibilitiesProvide administrative support to senior management,...
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Valhalla, New York, United States IIT Full timePosition OverviewThis role involves providing essential administrative and programmatic support to the organization. The successful candidate will be responsible for a variety of tasks that facilitate the smooth operation of the office.Key ResponsibilitiesAssist in the collection and analysis of data to support organizational objectives.Manage correspondence...
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Administrative Support Specialist
1 week ago
Valhalla, New York, United States IIT Full timePosition OverviewThis role involves providing comprehensive administrative and programmatic support to a regional office. The successful candidate will be responsible for a variety of paraprofessional tasks that are essential for the smooth operation of the office.Key ResponsibilitiesAssist in the collection and analysis of data to support various...
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Healthcare Program Administrator
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Valhalla, United States Westchester Medical Center Full timePosition Overview: The Program Coordinator plays a pivotal role in overseeing accreditation initiatives related to breast and rectal cancer, alongside managing the daily functions and special projects within the surgical department. Key Responsibilities:Oversee a comprehensive calendar, organizing all meetings and appointments across various...
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Administrative Support Specialist
1 week ago
Valhalla, New York, United States IIT Full timePosition OverviewThis role provides essential administrative and programmatic support to the DCCS Westchester Regional Office. The successful candidate will engage in a variety of paraprofessional tasks that contribute to the efficient operation of the office.Key ResponsibilitiesAssist in the collection and analysis of data to support office...
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Administrative Support Specialist
1 week ago
Valhalla, New York, United States IIT Full timePosition OverviewThis role is designed for individuals who excel in providing administrative and programmatic support within a regional office setting. The selected candidate will engage in a variety of paraprofessional tasks that contribute to the overall efficiency of operations.Key ResponsibilitiesAssist in the collection and analysis of data relevant to...
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Administrative Support Specialist
1 week ago
Valhalla, New York, United States IIT Full timePosition Overview:This role is essential in providing comprehensive administrative and programmatic support to the designated regional office. The successful candidate will engage in a variety of paraprofessional tasks that facilitate the smooth operation of office functions.Key Responsibilities:Manage incoming communications and provide coverage during...
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Administrative Assistant
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Valhalla, United States Kaufman Borgeest & Ryan Full timeJob Summary:Kaufman Borgeest & Ryan is seeking a detail-oriented and organized Data Input Clerk to join our team in Westchester, NY. As a Data Input Clerk, you will work closely with attorneys to populate spreadsheets with case descriptions and monetary figures.Key Responsibilities:Enter data accurately and efficiently into spreadsheets and...
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Administrative Support Assistant
2 weeks ago
Valhalla, United States Northwell Health Full timePerforms diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling...
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Valhalla, United States WMCHealth Full timeJob Summary: The Physician Assistant (PA) is responsible for practicing medicine under the supervision of physicians including conducting examinations and writing prescriptions. Within physician physician assistant relationship, PAs exercise autonomy in medical decision making and provide a broad range of diagnostic and therapeutic services. May include...
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Urology-Physician Assistant
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Valhalla, United States WMCHealth Full timeJob Summary: The Physician Assistant (PA) is responsible for practicing medicine under the supervision of physicians including conducting examinations and writing prescriptions. Within physician physician assistant relationship, PAs exercise autonomy in medical decision making and provide a broad range of diagnostic and therapeutic services. May include...
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Dietary Assistant
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Valhalla, United States The Grove at Valhalla Rehabilitation and Nursing Center Full timeJob Summary:The Grove at Valhalla Rehabilitation and Nursing Center is seeking a skilled Dietary Aide to provide exceptional support in our food service department.Key Responsibilities:Assist in preparing and delivering nutritious meals to residents, ensuring their dietary needs are met.Label and date food properly to maintain a safe and healthy...