Records Specialist

2 weeks ago

Takoma Park, United States City of Takoma Park Full time

The City of Takoma Park is seeking an experienced and self-motivated person to provide records management and office support to the City Clerk's Office. This is a part time, 30-hour per week position.

The incumbent should be organized, detail oriented, and have excellent written and oral communication skills.


Typical Duties include:

  • Preparing, maintaining, and updating record descriptions and inventories of active and inactive records;
  • Coordinating the City's records retention process;
  • Indexing, scanning, tracking, and filing City forms or records;
  • Responding tactfully and professionally to requests for information from the public;
  • Tracking and assisting with responding to Maryland Public Information Act requests;
  • Posting information and notices to the City website;
  • Preparing forms, flyers, correspondence, and other documents;
  • Assisting with City elections and special events;

Minimum Qualifications:

  • Proficiency with a variety of office systems (i.e. Microsoft Word, Excel, PowerPoint; Gmail and G-Suite; Adobe Acrobat Pro; etc.)
  • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education; and
  • Sufficient experience to understand the basic principles relevant to the duties of the position, usually associated with the completion of an apprenticeship, internship, or one to two years of experience; or,
  • Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job;
  • Incumbent may occasionally be required to lift boxes of records and work in dusty conditions;
  • Valid driver's license or ability to obtain a driver's license preferred.

The hourly wage for this position is expected to be offered between $24.88 and $29.30 per hour, and will be offered at a level consistent with the experience and qualifications of the candidate.

We offer a highly competitive benefits package, including paid premiums of medical, dental, and vision insurance for employees.

The City of Takoma Park is a small jurisdiction in Montgomery County, Maryland bordering the District of Columbia and Prince George's County. Inhabited by a diverse and politically active population of 17,000 residents, Takoma Park is known for its progressive policies, historic tree-lined neighborhoods, and independent businesses. We are proud to be a workforce of almost 200 full-time and part-time employees that are as diverse as the community we serve. We strive to maintain excellent customer service and responsiveness to our residents and everyone we work with. It is with this in mind that we seek to improve by championing quality and efficiency through a dedicated workforce and cooperative spirit.

The City of Takoma Park is proud to be an equal opportunity employer. We strive to be a diverse workforce that is representative of the residents we serve and the area in which we live. We are dedicated to creating an inclusive environment where employees of diverse backgrounds can thrive and make a positive impact in the services we provide.

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