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HR Coordinator

2 months ago

Philadelphia, United States The Bellevue Hotel Full time

Compensation Type: Hourly Highgate Hotels:

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgates portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industrys most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Overview:

Support the overall operation of the Human Resource Department in daily administrative functions. Assist the Director of Human Resources with key responsibilities , which includes new hire administration, employee relations, training and communications with both hotel departments and Highgate corporate offices.

Responsibilities:
  • Support the employment process including applicant screening, determining eligibility for employment, conducting reference checks and verifying paperwork for accuracy.
  • Refer potential new-hires to department managers when appropriate for interviews.
  • Assist with department outgoing correspondence and memorandums as needed.
  • Maintain all logs (new hire, termination, transfers, department meetings, turnover reports) daily by period and prepare reports in a timely, accurate manner.
  • Assist with coordination of all other new hire pre-employment steps, including drug testing; reference checks, etc., to ensure compliance with all Company policies and procedures.
  • Respond to all interviewed applicants via telephone or letter within required time frame.
  • Assist with completion of appropriate paperwork for new hires, terminations, payroll action forms and employee status changes on a daily basis and in a timely, accurate manner.
  • Assist with New Hire Orientation: Help administer overview of benefits to new associates.Explain elements of various benefits to associates as required and assist with enrollment and claims processing.
  • Present overview of Highgate Handbook with complete knowledge of all policies and procedures
  • Notify all managers of monthly reviews, prepare payroll action forms and track all completed reviews to ensure reviews are given in a timely manner.
  • Assist the HR department in maintaining accurate employee records.
  • Assist with OSHA, Workers Compensation, and Unemployment Claims responsibilities for hotel.
  • Assist with HR reception area duties: greeting associates, managers and potential new hires. Direct to appropriate manager if necessary.
  • Assist in the production of Employee newsletter.
  • Maintain associate's files and ensure that filing is completed at the end of each week.
  • Assist with Associate Employee Relations Events.
  • Maintain inventory of office and benefit supplies on a regular basis. Complete purchase orders needed to replenish such supplies.
  • Keep employee bulletin boards current, post memos, pictures of employee events, loss prevention materials.
  • Assist with other special hotel projects as needed.
Qualifications:
  • Associates or Bachelors Degree in Human Resources or equivalent 1- 3 years work experience.
  • At least one year Hotel or Human Resource related work experience preferred.
  • Long hours sometimes required.
  • Light work Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Maintain a warm and friendly demeanor at all times.
  • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
  • Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
  • Must be able to multitask and prioritize departmental functions to meet deadlines.