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Director of Operations

3 months ago

Buda, United States Sainthelens Full time

DIRECTOR OF OPERATIONS

Santa Cruz Catholic Church

Buda, Texas

Classification: 40 Hours Full Time, Exempt

Reviewed: 02/2024

Catholic Requirement: Yes

Job Summary:

As a key adviser to the Pastor on all business-related aspects of Santa Cruz Catholic Church and School, the Director of Operations is responsible for the full range of business administrative functions: including but not limited to: accounting, finance, human resources, facilities and maintenance, campus security, communications, technology, and purchasing. These functions must be performed in such a manner as to enable the Pastor to concentrate on the spiritual needs of the parish. This leadership is guided by the necessary approvals from the Pastor in conjunction with the Diocesan accounting and internal control procedures and the Parish finance council.

Essential Job Duties:

As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of Santa Cruz Catholic Church in both your professional and personal life.

Act as a witness to Gospel values by modeling the teachings of the Catholic Church.

Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.

Business Administration

Provide leadership and supervision for the Santa Cruz staff in general and specifically oversee the Operations team which includes Administrative Staff, Facilities Team, and Finance Contractor

Evaluate staff through annual performance reviews, coaching, and mentoring

Participate in regular leadership team and staff meetings

Maintain personnel records for all parish employees and oversee updates as needed

Manage record keeping of vacation/sick time for parish employees

Manage the proper implementation of diocesan policies in collaboration with the Pastor

Manage the Paylocity HRIS system for data integrity in hiring, onboarding, HR management, payroll, and benefits processes

Manage the onboarding process of all new employees to the office ensuring they have the proper technology, and security protocols, and provide all necessary tools for their success.

Maintain, evaluate, and update employee manual on a yearly basis

Maintain technology needs of the parish, as well as serve as liaison with IT company and phone company.

General Administration Oversight

Direct the management of the parish office.

Office hours of the parish: weekly, holidays

Manage and maintain the Parish census and related databases

Proactively manage the technology needs of the parish.

Financial Oversight

In conjunction with the Finance Contractor, oversee the budget creation process.

Coordinate all reporting and communications needed for Finance Council meetings including but not limited to meeting reminders, pre-meeting with the Finance Council chair, working with the Finance Contractor to produce financial reports

Ensure Diocesan reports are submitted in a timely manner

Review invoices prior to payment to ensure receipt of materials or services and conformity to policy, budget, and policies

Facilities Management

Create, document, manage, publish, and communicate processes for preventative maintenance, repairs, security, technology, etc.

Foster and maintain effective relationships with the preferred vendors for church and school maintenance.

Establish and monitor preventative maintenance and upkeep for all facilities and properties.

Establish, implement, and improve parish security program and coordinate security measures to ensure the safety of staff, parishioners, and visitors

Lead major repairs, renovations, and capital projects in accordance with Diocesan policies

Coordinate the use of facilities and equipment, including scheduling

Coordinate the acquisition of any required local permits for facilities, upgrades, repairs, maintenance, and special events

Establish and maintain capital assets and inventory records

Serve as parish liaison to local government agencies

Knowledge, Skills and Abilities

1-2 years of supervisory experience.

Experience with scheduling and ordering/managing supply inventory.

Ability to create a welcoming, customer service-focused environment.

Excellent communication skills.

Ability to work under pressure while multi-tasking.

Ability to work flexible shifts: days, weekends, and/or nights.

Excellent computer skills and experience with Microsoft Office and general computer applications.

Experience with databases.

Knowledge of the Catholic Church.

Minimum Qualifications:

Education and Training:

Bachelor's Degree requirement.

Equivalent years of experience may be substituted for degree.

Experience:

Three (3) years of full-time, wage-earning, general reception/volunteer coordination experience

Two (2) years of experience in word processing, publishing software, and data system computer program.

Language:

English (Proficient in conversing, reading and writing)

Spanish (Proficient in conversing, reading, and writing)

Catholic Requirement:

Must be a practicing Roman Catholic in good standing.

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