Administrative Assistant- Part-Time
1 month ago
ADMINISTRATIVE ASSISTANT
Part-Time
Santa Cruz Catholic Church Buda, Texas
Classification: Part Time, Non-Exempt (20-25 hrs)
Reviewed: 08/2024
Catholic Requirement: Yes
Ministerial Character
The Pastor is the visible principle and foundation of unity in the Parish (Santa Cruz Catholic Church) which the Bishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.
Positions employed at Santa Cruz Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.
Job SummaryThe part time Administrative Assistant works under the full time administrative assistant in coordinating all of the office activity. The part-time Administrative Assistant will effectively manage incoming phone calls, visitors, and Volunteers to ensure that all arrive at the intended destination.
Essential Job Duties- As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of Santa Cruz Catholic Church in both your professional and personal life.
- Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
- Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
- Handle incoming calls to the Parish in person.
- Coordinate visitor reception and arrival announcements.
- Manage inventory control of office supplies.
- Assist Parish Staff with the daily office operations as assigned.
- Helps support sacramental and parish events
- Assist the Office Manager with database records maintenance by inputting new parishioners and managing existing members.
- Prepare parishioner intake by overseeing Welcome packets, letters, and resources.
- Maintain Mass intentions, priest stipends, and Clerical Endowment Fund
- Assist the administrative accounting duties including, but not limited to:
- Money counting
- Record keeping and filing
- Entering parishioner giving data into database
- Provide administrative support for the priests and staff of Santa Cruz as needed.
- Work cohesively with other departments and coworkers, as part of a team.
- Assists in the day-to-day physical operations of the front office.
- Excellent people relation skills for representing the parish to those who will call, write or visit.
- Administrative ability to organize clearly and communicate effectively.
- Ability to create a welcoming, customer service focused environment.
- Self-starter, who is organized, works independently, sets schedules, and prioritizes tasks with minimum supervision.
- Ability to work under pressure while multi-tasking.
- Ability to honor and maintain confidentiality.
Education and Trainings:
- High school graduate or equivalent
Experience:
- Three (3) years of full-time, wage-earning, general reception/volunteer coordination experience.
- Two (2) years of experience in word processing and data system computer programs.
Language:
- English (proficient in conversing, reading, and writing)
- Spanish (Proficient in conversing, reading and writing)
Catholic Requirement:
- Must be a practicing Roman Catholic in good standing.
Licenses/Certifications:
- Valid Texas driver's license.
- Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
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