Property Manager
2 months ago
Job Description
Job Description
The Property Manager is directly responsible for operating the site(s) in accordance with administrative guidelines and Policies and Procedures to ensure effective fiscal, physical and social soundness.
Takes initiative to seek solutions to problems unique to the site(s). Develops and ensures adherence to operating procedures and and recommends appropriate policies that support our strategic direction and plans.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Collects rents, makes bank deposits, prepares and submits an accurate rent roll in a timely manner.
Uses site computer software to accurately enter all relevant transactions as described in the REM Polices and Procedures and follows back up and transmission schedules.
Verifies incomes and complies with HUD, Tax Credit or other regulations regarding income certifications and other
documentation/correspondence.
Completes annual and interim re-certifications in a timely manner. Conducts annual unit inspections at time of resident re-certification.
Ensures security of all files and records.
Maintains a waiting list, markets units and screens applicants for vacancies according to appropriate guidelines.
Prepares and processes leases, security deposit agreements, inspections and other forms for incoming residents. Conducts inspections for outgoing residents and prepares final closing statements.
Supervises on-site staff with input from the Property Supervisor on pay changes, counseling and performance evaluations.
Maintains regular office hours and assumes primary responsibility for tenant-management relations.
Processes evictions with assistance from Supervisor. Assists with the preparation of budgets, common area reconciliations, and calculation of tenant charges.
Regularly processes all invoices and submits to Accounting for payment.
For HUD properties, submits vouchers by the 10th of the month.
Conducts annual unit inspections and coordinates repairs if needed.
Walks the grounds daily with site inspection report, making sure that everything on the property is clean and in good order.
Assists Supervisor in developing specifications and obtaining bids from
vendors/contractors
to ensure quality work at reasonable cost.
Purchases supplies not to exceed amount on employee contract without prior written approval of Property Supervisor.
Responsible for determining, tracking and administering capital improvements and replacement programs, preventive maintenance and capital improvement programs under the direction of the Property Supervisor.
MINIMUM QUALIFICATIONS
Education - High School diploma or GED
Experience - Minimum of one year of Property Management experience, preferably in affordable housing, or three years of unrelated General Manager experience.
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