Facilities Manager

2 months ago

Lihue, United States Timbers Kauai Full time
Job DescriptionJob Description

Our Company:

Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home.

Our Property:

Imagine spending every day working in a place that must be seen to be believed. Timbers Kaua‘i at Hōkūala, oceanfront on Kaua‘i, is a blend of the pristine and playful, and we get to do what Owners and guests love in one of the most beautiful places on earth. Our team members reflect the highest level of aloha with anticipatory service in an unparalleled setting.

Our Core Values:

We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are.

  • Be Authentic
  • Practice Humility
  • Cultivate Teamwork
  • Value Time
  • Be Trustworthy

Benefits:

  • Paid time off for full-time, permanent employees.
  • Employer-sponsored health plans.
  • 401k match.
  • Complimentary golf for employees and immediate family members.
SUMMARY:

The Facilities Manager is responsible for overseeing all aspects of construction, modification, maintenance, and repair of resort buildings, facilities, and equipment. This includes planning, scheduling, supervising, and directing staff to ensure efficient operations and compliance with safety standards.

ESSENTIAL FUNCTIONS:

Essential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification. Essential duties and responsibilities may include, but are not limited to, the following:

Leadership

  • Lead and manage the engineering team to ensure effective operation and maintenance of all systems.
  • Plan, organize, schedule, review, and evaluate the work of department staff.
  • Develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the department.
  • Oversees the selection, training, professional development, and discipline of staff.

Maintenance Programs

  • Develop and implement maintenance programs for facilities and equipment.
  • Ensure regular inspection and maintenance of resort facilities, amenities, and equipment.
  • Schedule preventative maintenance work and report major repairs to the Resort Manager.
  • Prepare, issue, prioritize, and track maintenance and repair work orders.

Compliance

  • Ensure compliance with safety regulations and standards.
  • Maintain all equipment, physical structures, and facilities in compliance with local, state, and national codes and regulations.
  • Serve as a member of the property Safety Committee and ensure compliance with safety regulations.

Financial Management

  • Assist in developing the Facilities Maintenance budget to ensure cost-effective operations without compromising service or quality.
  • Control expenses related to staffing, supplies, tools, and equipment.
  • Provide financial reports on monthly expenses and variances.
  • Coordinate activities with other departments and participate in planning and completion of capital projects.
  • Prioritize owner and guest satisfaction by addressing any engineering/maintenance related matters promptly and professionally.
  • Collaborate with other departments to ensure a seamless owner and guest experience.

Project Management

  • Interpret blueprints, plans, specifications, and manuals.
  • Estimate equipment, materials, and staff required for assigned tasks.
  • Maintain relationships with outside contractors and vendors.

Owner/Guest Satisfaction

  • Prioritize owner and guest satisfaction by addressing any engineering/maintenance related matters promptly and professionally.
  • Collaborate with other departments to ensure a seamless owner and guest experience.

Reporting

  • Maintain accurate records of engineering activities, including service records, preventative maintenance, work requests, and inventory of supplies, tools, and chemicals.
  • Contribute to the efficiency and effectiveness of property operations by offering suggestions dna participating as an active team member.

Common goals

  • Work with other department managers to ensure property goals are achieved.
  • Contribute to management team initiatives.
  • Other duties as assigned.
QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge and/or skill required.

Education and Experience:

· High school diploma/GED, supplemented by technical or college course work training in a trade

  • At least 5 years of experience in facilities management, with at least 2 years in a leadership role
  • Strong leadership and team management skills
  • Knowledge of safety and environmental regulations
  • Excellent problem-solving and decision-making skills
  • Strong communication and interpersonal skills
  • Ability to develop and manage budgets.
  • Proficiency in Microsoft Office and facility management software

· Certifications in HVAC, electrical, plumbing, pool certification or related fields preferred.

Required Knowledge and Skills

· Strong leadership and supervisory skills to manage a large team.

· Excellent communication and interpersonal skills to interact with team members, owners, and guests.

· Detail oriented and committed to maintaining a high standard of cleanliness and presentation.

· Knowledge of health and safety regulations, sanitation standards, and cleaning procedures.

· Ability to work under pressure and handle multiple tasks efficiently.

· Proficient in using standard computer software (e.g. Microsoft Word, Excel, Outlook,)

· Correct business English, including spelling, grammar, and punctuation.

· Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person, by video conference, and over the telephone.

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment; stamina to sit and stand for extended periods of time; strength to lift and carry up to 50 pounds; vision to read printed materials and computer screen; dexterity to utilize computer equipment; hearing and speech to communicate in person or over the telephone.


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