Administrative Associate

24 hours ago


Chicago, United States The Larko Group Full time

Administrative Associate

The Administrative Associate plays a pivotal role in ensuring the smooth operation of the Chicago office for this growth-oriented pharmaceutical company. This dynamic position goes beyond traditional reception duties, encompassing the coordination of office systems, management of conference rooms, and upkeep of office facilities. The role requires a proactive approach to support company operations, taking ownership of various administrative tasks and ad-hoc projects that keep the office running efficiently. As the first point of contact for visitors and staff, you are a key contributor to fostering a welcoming and productive environment.

This is a Temporary-to-Hire opportunity

Responsibilities

  • In the office daily to answer telephones, greet and welcome guests.
  • Manage all incoming and outgoing mail.
  • Assists with the shipping needs of all departments and manages the FedEx account along with the mailroom.
  • Manage conference rooms and meetings, including scheduling, catering, and logistics.
  • Work with hotel and other outside properties to facilitate meetings (meeting space, food, and beverage).
  • Coordinates service requests with the executive team as needed.
  • Create, edit, and proofread company documents in Microsoft Word, PowerPoint, and/or Excel as requested.
  • Assist with the onboarding of new hires including first-day logistics such as seat assignments and conducting the office tour.
  • Schedule on-site and virtual interviews for various departments and manage Xeris recruiting inbox.
  • Coordinate on-site interviews and ensure all candidates have a positive experience.
  • Assist HR with employee engagement initiatives such as birthday/anniversary events and employee gifts.
  • Work closely with Facilities Coordinator regarding inventory, ordering, stocking, and other duties related to maintaining a professional work environment.
  • Perform all other admin duties and ad hoc projects as required.

Ideal Experience

  • Bachelors degree or equivalent experience.
  • 1-3 years of experience in a professional setting.
  • Maintain a high level of confidentiality.
  • Manage multiple and sometimes conflicting priorities in a fast-paced and demanding environment.
  • Proven record of excellent internal and external customer service.

#117739

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.



  • Chicago, United States The Larko Group Full time

    Administrative AssociateThe Administrative Associate plays a pivotal role in ensuring the smooth operation of the Chicago office for this growth-oriented pharmaceutical company. This dynamic position goes beyond traditional reception duties, encompassing the coordination of office systems, management of conference rooms, and upkeep of office facilities. The...


  • Chicago, United States University of Illinois at Chicago Full time

    The Business/ Administrative Associate position is responsible for supporting the outreach strategy to drive community presence in target areas for the University of Illinois Hospital and Health Sciences System under the direction of Community Relati Business, Administrative, Associate, Health, Application, UI, Healthcare, Business Services


  • Chicago, United States University of Illinois at Chicago Full time

    The Business/ Administrative Associate position is responsible for supporting the outreach strategy to drive community presence in target areas for the University of Illinois Hospital and Health Sciences System under the direction of Community Relati Business, Administrative, Associate, Health, Application, UI, Healthcare, Business Services


  • Chicago, Illinois, United States LaSalle Network Full time

    Job Title: Associate System AdministratorJob Summary: LaSalle Network is seeking a highly skilled Associate System Administrator to join our team. The ideal candidate will have a strong background in Windows-based systems administration, with experience in Active Directory, AzureAD, and EntraID.Responsibilities:Perform Windows Office365-based systems...


  • Chicago, United States The Larko Group Full time

    The Administrative Associate plays a pivotal role in ensuring the smooth operation of the Chicago office for this growth-oriented pharmaceutical company. This dynamic position goes beyond traditional reception duties, encompassing the coordination of office systems, management of conference rooms, and upkeep of office facilities. The role requires a...


  • Chicago, Illinois, United States IRS Full time

    Job SummaryThis position supports multiple managers and groups consisting of professional and technical employees both remotely and on-site as well as performing administrative tasks as needed for the post-of-duty.Key ResponsibilitiesValidates and inputs information to open, assign, transfer and close cases using various business unit case management...


  • Chicago, Illinois, United States The University of Chicago Full time

    About the RoleThe University of Chicago Laboratory Schools seeks a highly skilled and experienced Associate Director, Administration to join our vibrant learning community. This key role will oversee a range of programs, events, and student activities, developing and implementing orientation programming for incoming students and other initiatives that foster...


  • Chicago, Illinois, United States SS&C Full time

    SS&C is a global leader in investment and financial services and software for the financial services and healthcare industries. As a Senior Associate, Fund Administration Analyst/Accounts Payable, you will be part of a team that manages and accounts for investments using SS&C's products and services. Our company is headquartered in Windsor, Connecticut, and...


  • Chicago, Illinois, United States The Salvation Army in the Midwest Full time

    Position Summary:The Salvation Army in the Midwest seeks a highly organized and detail-oriented individual to fill the role of Christmas Office Assistant. This position will provide administrative support to the Corps Officers and contribute to the overall success of the La Villita Corps.Key Responsibilities:Provide administrative assistance to Corps...


  • Chicago, Illinois, United States Mack & Associates, Ltd. Full time

    Administrative Assistant OpportunityMack & Associates, Ltd. is seeking a highly skilled and enthusiastic Administrative Assistant to join their dynamic property management team in Chicago. This exciting role offers a chance to support a team that manages a bustling mixed-use property, providing a unique opportunity for growth and advancement in the property...


  • Chicago, Illinois, United States The University of Chicago Full time

    Job SummaryThe Associate Director of the Department of Visual Arts plays a pivotal role in managing and supporting the Department's academic, administrative, and operational functions. This position oversees a range of responsibilities including academic support, student support, course scheduling, curricula planning, admissions, operations, and budget...


  • Chicago, Illinois, United States Northwestern University Full time

    Job SummaryThis role is part of the centralized Feinberg IT team, supporting the Feinberg School of Medicine. The position focuses on the Linux operating system (Red Hat and Ubuntu) in physical, virtual, and cloud environments. Some knowledge of other common environments, such as Windows and Active Directory, is required. This is a hybrid position, requiring...


  • Chicago, Illinois, United States The Larko Group Full time

    Administrative Associate Job DescriptionThe Administrative Associate plays a pivotal role in ensuring the smooth operation of the office for this growth-oriented pharmaceutical company. This dynamic position encompasses the coordination of office systems, management of conference rooms, and upkeep of office facilities. The role requires a proactive approach...


  • Chicago, Illinois, United States East Chicago Public Library Full time

    Job DescriptionAs a key member of the East Chicago Public Library team, the Business Administrator plays a vital role in ensuring the smooth operation of the library's financial functions.The ideal candidate will have a Bachelor's degree in business with a concentration in accounting or finance, and experience working with yearly budgets in a non-profit...


  • Chicago, Illinois, United States The Larko Group Full time

    Administrative AssociateThe Administrative Associate plays a pivotal role in ensuring the smooth operation of the office environment. This dynamic position encompasses the coordination of office systems, management of conference rooms, and upkeep of office facilities. The role requires a proactive approach to support company operations, taking ownership of...


  • Chicago, Illinois, United States Mack & Associates Full time

    Administrative Assistant Opportunity at Mack & AssociatesWe are seeking a highly organized and personable Administrative Assistant to provide overall office support, ensuring a seamless and efficient office environment. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.Key...


  • Chicago, Illinois, United States Elwyn Full time

    Job SummaryAs an Administrative Assistant at Elwyn, you will play a vital role in the administration and coordination of day-to-day operations of our Community Associations.Key ResponsibilitiesResolve customer service concerns in a timely and professional mannerAssist with the coordination of community events and activitiesProvide administrative support to...


  • Chicago, Illinois, United States The University of Chicago Full time

    Lab School Family Life ProgramsThe University of Chicago Laboratory Schools is committed to providing a world-class educational experience for students in Nursery through Grade 12. Our academic rigor, experiential learning, and intellectual discourse are hallmarks of a Lab education. Students in every grade have access to unparalleled resources, and all...


  • Chicago, United States Chicago State University Full time

    Posting Details Position Information Posting Number S24141P Posting Date 06/07/2024 Closing Date 06/07/2025 Title Grants and Contracts Associate Working Title Grant Administrator Coordinator Salary Range $50,000 to $60,000 Employee Class Civil Service Department Grants Full-time/ Part-time Full-time Specialization Hours Per...


  • Chicago, United States Chicago State University Full time

    Posting Details Position Information Posting Number S24141P Posting Date 06/07/2024 Closing Date 06/07/2025 Title Grants and Contracts Associate Working Title Grant Administrator Coordinator Salary Range $50,000 to $60,000 Employee Class Civil Service Department Grants Full-time/ Part-time Full-time Hours Per Week 40 Standard Work Week Monday - Friday Job...