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College Events Event Coordinator
3 months ago
Job Title: Event Coordinator
Department Name: College Events
Reports To: Assistant Director of Events & Conference Operations
Pay Rate: High-Level Hourly Rate
Description of the Position:
Event Coordinators are current students responsible for many of the activities related to the efficient operation of the College Events office. This includes but is not limited to event location set-up, delivery of specialty items, catering support, office administration, and miscellaneous projects as assigned. Event Coordinators will work 5-10 hours per week, between the hours of 7:00 am to 10:00 pm. Event Coordinators may work shifts on Saturday & Sunday as needed.
Transferable Skills:
•Excellent interpersonal, organizational and communication skills
•Strong sense of initiative and self-direction
•Ability to work with individuals from a diversity of backgrounds
•Desire and Ability to work autonomously, individually, and in a group
•A high level of motivation, positive attitude, sense of humor, and service orientation
•Ability to function well in an atmosphere that promotes teamwork as well as initiative and independence
•Preference may be given to candidates with a valid drivers' license, though it is not required.
Duties and Responsibilities:
•Deliver, set up, manage meeting spaces which could include, but not limited to tables/chairs, stages, media equipment
•General office work: Storage organization, data entry, calling clients, preparing registration materials, key inventory, meal card inventory, errands, etc.
•Engage critically with event operations: follow a run of show, anticipate event needs, and communicate frequently and efficiently with College Events staff. Events shifts will include evenings and weekends.
•Work with a variety of St. Olaf departments to assure the success of all events.
•Perform customer service operations such as handling guest arrival & departure, explaining procedures, giving directions, and reporting needs/concerns.
•Driving: Those who meet the St. Olaf fleet vehicle driving requirements will be asked to drive campus vehicles around campus and into Northfield.
•Completing additional duties as assigned.
Qualifications: (Education/Experience/Skills)
Must be a current St. Olaf student in good academic and disciplinary standing. Hospitality and/or event management experience desired but not necessary. Ability to lift 25lbs and stand for long periods of time.
This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
