Human Resource Coordinator

4 days ago

West Columbia, United States Lexington Medical Center Full time

Human Resources
PRN
Day Shift
7:30am-5:00pm

Consistently named best hospital, Lexington Medical Center dedicates itself to providing quality health services that meet the needs of its communities. Ranked #1 in the Columbia metro area by U.S. News & World Report, Lexington Medical Center is the only hospital named one of the Best Places to Work in South Carolina and the first hospital in the state to achieve Magnet with Distinction status for excellence in nursing care.

The 607-bed teaching hospital anchors a health care network that includes six community medical centers and employs more than 8,700 health care professionals. The network includes a cardiovascular program recognized by the American College of Cardiology as South Carolina's first HeartCARE CenterTM and an accredited Cancer Center of Excellence affiliated with MUSC Hollings Cancer Center for research and education. The network also features an occupational health center, the largest skilled nursing facility in the Carolinas, an Alzheimer's care center and nearly 80 physician practices. Its postgraduate medical education programs include family medicine and transitional year.

Job Summary

The Human Resource Coordinator will be responsible for the first impression of the organization and ensuring guests and employees have a positive experience, as well as, being responsible for assisting in coordinating the full-cycle recruitment process.

The position will coordinate recruitment logistics while ensuring compliant documentation, as well as, assisting with maintaining the Applicant Tracking System and background check process. Specifically, coordinate the new hire process for employees to include conducting references, verifying education and credentials, entering new hire data into Human Resources Information System (HRIS), background screenings and E-Verify. Tracks job requisitions and candidate information through Applicant Tracking System. Partners with Recruiter to manage interviews as well as the employment center schedule. Supports on-boarding and ensuring new hire paperwork is complete for new hires. Also, will be responsible for interactions between administration, employees, customers and outside services running smoothly. The position requires organization, professional demeanor, sense of urgency, ability to multitask and prioritize, attention to detail as well as the ability to appropriately manage confidential information. Works with moderate supervision/guidance, however, is accountable for individual results and impact on team.

Minimum Qualifications

Minimum Education: High School Diploma or Equivalent

Minumum Years of Experience: 3 Years of Direct Customer Service Experience; 6 Months of Operational Experience in a related area (can be concurrent with the above)

Substitutable Education & Experience: None

Required Certifications/Licensure: None

Required Training: Experienced using an Applicant Tracking System (ATS); Operating experience of a multi-line phone and/or switchboard; Basic knowledge of human resources/recruitment concepts and principles; Proficient in Microsoft Word, Excel, Outlook and data entry; Word processing and spreadsheet application skills.

Essential Functions

  • Provides customer service to all internal and external customers.
  • Works collaboratively with other members of the Human Resources team to ensure adherence to service and customer expectations.
  • Assists employees with information related to personnel policies and procedures.
  • Assists applicants with the online application system. Updates applicant spreadsheet to ensure appropriate follow-up for applicants.
  • Perform day-to-day department Human Resources team activities such as answering calls, scheduling, filing and faxing.
  • Helps maintain the customer/visitor flow within the department through scheduling and notification of arrivals, etc.
  • Meets with new hires to review new hire paperwork and ensures appropriate paperwork is obtained and completed prior to hire.
  • Assists non-employed/temporary employees with pre-employment requirements.
  • Distributes departmental interoffice and external mail. Scans specified documents into ImageNow.
  • Ensure a successful completion of processes of hiring efforts designed and delivered by the Assistant Director for Talent Acquisition
  • Manage background checks and pre-employment drug testing for all new hires.
  • Input and update employee data into PeopleSoft to maintain an accurate database.
Duties & Responsibilities
  • Manage new hire personnel file for accuracy and completeness in proper format.
  • Facilitate the on-boarding process by the collection and processing of new hire paperwork.
  • Partner with Recruiters regarding scheduling interviews, managing files and assisting with travel arrangements for candidates.
  • Conduct mini orientation. Assist with general orientation. Prepare new hire list for orientation and distribute to department.
  • Run queries for auditing and verification of accurate employee information.
  • Monitors reports (ImageNow and PeopleSoft), reconcile and escalates concerns to the HR Supervisor.
  • Assist with audits on requisitions to ensure accuracy and compliance, and ensure data integrity in the recruiting information system.
  • Update HR Supervisor, Assistant Director of Employment and Recruiter on progress, gaps and potential failure factors that are encountered in day to day.
  • Communicates effectively clearly conveying information and ideas through a variety of media to individuals or groups (i.e., organizes communication; adjusts to audience; ensures understanding; comprehends communication from others).
  • Back-up for front office reception area.
  • Sends flowers/memorials in accordance with the Flowers and Memorial Services policy.
  • Performs all other duties as assigned.
We are committed to offering quality, cost-effective benefits choices for our employees and their families:
  • Day ONE medical, dental and life insurance benefits
  • Health care and dependent care flexible spending accounts (FSAs)
  • Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
  • Employer paid life insurance - equal to 1x salary
  • Employee may elect supplemental life insurance with low cost premiums up to 3x salary
  • Adoption assistance
  • LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
  • Tuition reimbursement
  • Student loan forgiveness

Equal Opportunity Employer
It is the policy of LMC to provide equal opportunity of employment for all individuals, and to remain compliant with applicable state and federal laws and regulations. LMC strives to provide a discrimination-free environment, and to recruit, select, on-board, and employ all employees without regard to race, color, religion, sex, age, disability, national origin, veteran status, or pregnancy, childbirth, or related medical conditions, including but not limited to, lactation. LMC endeavors to upgrade and promote employees from within the hospital where possible and consistent with the employee's desires and abilities and the hospital's needs.

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