Associate Specialist

3 weeks ago

Grand Rapids, United States BISSELL Full time

Overview:

The Associate Specialist - Facilities supports the Facilities Services leadership team, EHS, and external service providers to ensure efficient operations of facility program management. This position will be responsible for leading the building operations on a day to day professional service level. The Associate Specialist - Facilities will take the lead of all building operations supporting all departments within the office as well as manufacturing. This role requires making efficient and productive use of available resources. Supervise contractors to ensure successful completion of projects and initiatives. Implement and schedule repairs/improvements, and maintenance to various building support systems.

Responsibilities:

Assist the Facilities Services leadership as directed to ensure efficient operations of all North American Facilities owned or leased by BISSELL Homecare, Inc.

Develop and implement programs for:

  • BISSELL Homecare Corporate Headquarters and other BISSELL- owned or leased facilities in conjunction with both the corporate and domestic properties manager and the Facilities Services leadership.
  • Identify and implement cost reductions related to energy, labor, services, and materials.
  • Manage as Project Lead in developing layouts, project schedules and cost estimates using AutoCAD, Smartsheet and other project management tools.
  • Coordinate internal and external resources (vendors) required to complete projects and/or other activities on time and within budget and in conjunction with the Facilities Services leadership..
  • Set up and maintain project management systems, work order systems, and building management systems
  • Manage all technical project requirements assisting Facilities Services leadership as directed.
  • Provide Facilities Planning support for various projects and activities including:
    • Lead, implementing, and managing a wide range of capital projects
    • Direct contractors supporting all electrical, mechanical, and plumbing support services.
    • Maintaining the building services (electrical, mechanical, plumbing, sewer, etc.) drawings in an accurate and up-to-date fashion
    • Developing and updating plant, building and equipment layouts
    • Assisting in the coordination of the security and life safety system as well as associated contractor activities in conjunction with the EHS and Security Department
    • Maintaining current building and equipment specifications
    • Developing drawing standards and maintaining the drawing database
    • Developing, administering, and maintaining the CAFM facilities management system
    • Administering and maintaining the work order system
    • Plans, coordinates, and schedules preventative maintenance activities surrounding facility generators, elevators, and HVAC-Mechanical systems for BISSELL Headquarters and other facilities
    • Maintaining the building 'critical list' in an up-to-date and accurate fashion
    • Responsible for the condition of the building and equipment
    • Assisting with environmental and census reports
  • Support Facilities Services leadership to ensure good budgetary performance. Ensure purchase orders are accurate with no cost over runs.
  • Identifies and implements energy management strategies and initiatives, utility provider sponsored rebate programs, and annual efficiency testing of boiler, HVAC, and lighting systems
  • Providing for the proper care and maintenance of building envelope systems, managing capital projects for replacements, and maintaining 5-year maintenance program and repair records
  • Manages Building Management System (BMS) to control heating and cooling of the facility, ensuring test lab environments meet prescribed temperature and humidity requirements
  • Communicate with all levels of internal associates, external suppliers, and business partners.
  • Handle confidential and sensitive information appropriately.
  • Obtain appropriate approval for organizational changes, project plans and expenditures in excess of approved budget
  • Share responsibility in functional areas within Facilities/Corporate Real Estate scope: Corporate Real Estate, Construction Projects, Security Access Control, Janitorial, Cafeteria, including participation in on-site events, emergency procedure process development/implementation and management of building repairs and improvement projects.
  • Manages maintenance and operation of Crestron lighting control system, setting schedules, maintaining accurate copies of program code, and coordinating repairs and updates as necessary
  • On-call for off-hour site emergencies. Weekend and night-time work occasionally required.
  • Serve as a member of the Emergency Response Program, coordinate and prepare for emergency situations, and ensure compliance with occupational health and safety protocols and the Emergency Response Program.
  • Perform other duties as assigned by and in conjunction with Facilities Services leadership.
  • Works closely with the Facilities Services leadership to develop and implement a wide range of projects and initiatives


Qualifications:

Required Core Competencies:

  • Functional/Technical Expertise
  • Global Business Acumen
  • Self-Management
  • Learning Versatility
  • Delivers Results
  • Judgment and Decision Making
  • Managerial Courage
  • Continuous Improvement

Required Experience / Education:

  • Degree minimum: Bachelors of Science in Facilities Management, Construction Management, Engineering or Architecture
  • Experience level: Minimum 4 years relevant, practical work experience (facilities, CAD, architecture, etc.) while completing degree
  • Preferred Experience / Education:
  • Graduate degree Engineering, Business, Occupational Safety Health
  • FMP, CMP, PMP

Specialized Training or Skills Required:

  • Preferred experience level:
    • At least 2-3 years of experience in facilities management, construction management, or architecture.
    • An understanding and familiarity with building codes, regulations, and other requirements.

Skills Required:

  • An understanding of, familiarity and experience with building codes, regulations, and other requirements.
  • Working knowledge of building systems (HVAC, electrical, mechanical, plumbing and sewer).
  • Proficiency using the following tools:
    • Auto CAD
    • Revit
    • Microsoft Excel and Office Suite
    • Project Management Tools

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