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Marketing & Events Assistant

3 months ago

Sugar Land, United States Literacy Council of Fort Bend County Full time

Overview: To assist the Development Manager in developing, planning, executing, and managing all organizational marketing campaigns and events. This includes tasks such as coordinating logistical details, assisting with promotional activities, managing social media presence, and helping with event coordination and implementation. The assistant is responsible for contributing to the success of marketing campaigns and events by providing administrative and operational support to ensure seamless execution and achieve desired goals.

Requirements:

High school diploma or GED

Passion for helping functional illiterate individuals or limited English proficiency as well as other vulnerable populations.

Experience in event planning, marketing, and production.

Exceptional knowledge of computers, including Microsoft Office, Windows, and database systems, creative platforms, like Canva

Strong written, verbal, and interpersonal communication skills, including public speaking. Being bilingual is a plus, but not required.

Experience with working with event volunteers, community stakeholders, and board of directors.

Exceptional problem-solving skills and ability to think quickly and critically.

Ability to represent the organization with professionalism internally and in our served communities.

Self-starter with the ability to work hands-on as needed under limited supervision.

Willingness to maintain a flexible schedule to meet the needs of the organization.

Preferred:

Previous marketing and event experience.

Must be highly organized, detail oriented, resourceful, and enjoy creating and following checklist.

This position is deadline driven and requires someone who has experience juggling multiple deadlines at once and staying organized.

Essential Duties and Responsibilities:

Marketing:

o Assist in the organizations plan to drive marketing for fundraising and program needs from inception to completion.

o Maintain and update marketing and communication materials as needed

o Assist the Development Manager in Promoting the organizations activities across all social media platforms, advertisements, and press releases.

o Finding ways to leverage social media to amplify our reach.

Office Administration:

  • Handle general Literacy Council program inquiries over the phone or in person.
  • Check event inventory and order event supplies as needed.
  • Make all those entering the Literacy Council feel welcome.
  • Maintain a clean and organized workspace.
  • Other duties as assigned.

Essential Duties and Responsibilities (continued):

Events:

o Work with the Development Manager, Executive Director, and Board of Directors to support all organizational events including two major fundraising events.

o Manage all event details through timelines, budget process and deadlines.

o Assist with event volunteers.

o Organize event information.

o Assist in preparing pre and post-planning meeting files (estimates, floorpans, etc.) for all planned organizational events

o Assist in end of event wrap up meetings including feedback from event attendees.

o Attend all event meetings to act as a second point of contact

o Helping to set up and dismantle events efficiently through to completion.

o Ensuring all items for events arrive on time.

o Complete errands to help Development Manager

o Maintain communication with vendors.

o Perform other duties as assigned.

Position Schedule:

Monday through Thursday 8:30am to 5:00pm and 8:30 am to 1:00 pm and include appropriate time for lunch and breaks. While these are the normal office hours, it is the nature of the work that professional staff is required, on occasion, to work evenings and weekends to fulfill job responsibilities.

Must be able to maintain a flexible work schedule. Schedules are always subject to change based upon the needs of the organization and/or the responsibilities of the position.

Working Conditions:

Maintain emotional control under stress. Ability to think clearly in stressful situations.

Maintain sound decision-making skills.

Occasionally moving or lifting (i.e., event load-in, event break down, office supplies, and other related equipment.)

Use of personal computer, phone systems, and video/instructional equipment required.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not

a contract of employment or a promise or guarantee of any specific terms or conditions of employment.

The Literacy Council of Fort Bend County may add to, modify, or delete any aspect of this job (or the position itself) at any time as deemed advisable.

General Information: The Literacy Council of Fort Bend County is open Monday through Thursday 8:30 a.m. 9 p.m. and Friday 8:30 a.m. 1 p.m.

The Literacy Council of Fort Bend County is an equal opportunity employer and prohibits employment discrimination based on race, color, sex, marital or familial status, sexual orientation, age, religion, veteran status, national origin, ancestry, or disability.